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6410 Appendix T1: Laser Requisitioning
and Purchasing Requirements |
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Requisitioning and purchasing protocols have been established to
ensure that only approved lasers and associated
equipment are used on, for, and around laser systems. This appendix describes how to request these materials
so the appropriate approvals are obtained prior to the purchase is made and
subsequent assembly, inspection, and/or use.
The contents of this appendix do not
apply to lasers brought on-site under the process of an experimental review conducted
via Chapter
3120, The CEBAF Experiment Review Process or Chapter 3130, The
Accelerator Experiment Review Process. These chapters should be used as
resources for information regarding review and approval of lasers and systems
to be used during the performance of an experiment.
This document only refers to the use of TJNAFs approved Maximo
Requisition System. If you
wish to use a Jefferson Lab P-Card to purchase laser tools and equipment the laser
safety officer must pre-authorize the purchase. Unauthorized items purchased on
a P-Card are subject to disciplinary action in accordance with TJNAFs Administrative
Manual – 501 Procurement Policy.
Note: Management
authority may be delegated to a task-qualified employee at the discretion of
the responsible manager.
· use account code 043-015: Laser Tools & Equip to purchase lasers and associated equipment (e.g., laser control devices such as windows, curtains, and enclosure material)
· perform all the steps outlined in 4.0, Procedure, unless otherwise stated
3.2 Division Safety Officer enforces proper procurement procedures for lasers in your division.
3.3
Procurement ensures requisitioned lasers and equipment are approved by
the LSO.
3.4
Laser
Safety Officer (LSO)
· use account code 043-015: Laser Tools & Equip to purchase specialized PPE to be used with lasers
· upon receipt, inspect PPE, and if acceptable, distribute to the requisitioner
· perform an ES&H Review (see below) on all lasers and equipment purchase requests
· approve acceptable procurement requests
Laser Requisitioner performs
all the steps outlined below unless otherwise stated.
4.1
Laser and/or Equipment Requisition
4.1.1 Perform a Task Hazard Analysis (THA) for a new or significantly changed laser requirement in accordance with Chapter 3210, Work Planning, Control, and Authorization Process to determine its impact before purchase.
·
use the Maximo
Requisition System
·
use purchase organization and account code (POA)
043-015: Laser Tools & Equip
Image 1:
Select search function for POA
Image 2:
Select project and organization then account 43-015: Laser Tools & Equip
4.2
ES&H Review actions are performed by the
LSO
Approval of the requisition is based on need.
Only when all requirements are satisfied is the requisition approved. The
following actions are required for the ES&H review:
·
review of the hazard classification of the laser
·
ensure that appropriate controls can/will be implemented
·
ensure the work area(s) is adequate to ensure safety during work
4.3
Lasers Obtained Outside of the Procurement Process
Jefferson Science Associates does not approve
of lasers being obtained outside its procurement process; however, it does
recognize that this may happen. If a laser is “home-built” or obtained from “outside,”
no matter what the source, notify
the LSO and request an ES&H Review (described in 4.2 above).
5.0
Revision History
|
summary |
date |
|
|
2.0 |
-
revisions made per IA-2023-01-01-01 -
re-arranged 6410 appendices, making what was T2 into T1, as presented with
this revision -
updated images for requisition requirements; section 4.3 -
TPOC change from BManzlak to JWilliams -
changed this section from Revision Summary in list format to Revision History
in tabular format -
general formatting updates including headers & footers (+color);
bulleting; spacing, etc. by JAllen, ES&H Manual
Editor |
01.02.2024 |
|
0.3 |
updated the header and footer - minor
edits only - no approval needed |
09.16.2021 |
|
0.2 |
updated TPOC from BManzlak
to PCollins per BRainey |
09.05.2019 |
|
|
periodic
review, no changes per
TPOC |
12.22.2015 |
|
0.1 |
TPOC
changed from DOwen to BManzlak |
07.01.2014 |
|
0.0 |
new
content to reflect current laboratory operations |
12.06.2010 |
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ISSUING
AUTHORITY |
TECHNICAL
POINT-OF-CONTACT |
APPROVAL
DATE |
NEXT REVIEW
DATE |
REVIEW
CYCLE |
rev |
|
|
|
ES&H Division |
01.02.2024 |
01.02.2027 |
3 years |
2.0 |
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