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TITLE |
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DOCUMENT ID |
6610
Appendix T2: Chemical
Requisitioning and Receiving |
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Jefferson
Lab has determined that working with chemicals carries an unmitigated Risk Code >2.
At a minimum all tasks requiring chemicals are discussed with the supervisor
prior to commencement of work. An Operational
Safety Procedure
(OSP) is written for work considered to be Risk Code >2 in accordance with
ES&H Manual
Chapter 3210 Work Planning, Control, and Authorization Process. |
1.0
Purpose
Jefferson Lab
recognizes that proper handling of chemicals makes for a safer work
environment. This
appendix describes how qualified chemical workers requisition and prepare their area(s) for the
receipt of chemicals.
Jefferson Lab
Shipping and Receiving Department follows specific procedures when receiving
chemicals. Jefferson
Lab does not approve of chemicals being obtained outside its procurement
process, however it does recognize that this may happened (e.g., chemical
samples from private corporations). This appendix also describes the process steps to be
followed when chemicals are obtained
outside the approved procurement process.
2.0
Scope
This appendix does not apply to chemicals brought
on-site under the Experimental Review Process. See ES&H Manual Chapter 3120
The CEBAF Experiment Review Process or ES&H Manual Chapter 3130
FEL Experiment Safety Review Process for information regarding review and approval of
chemicals to be used during the performance of an experiment.
P-Cards are not permitted to be used for chemical purchases without approval of the SDS Coordinator and the P-Card Administrator. |
3.0
Responsibilities
Note: Management
authority may be delegated to a task-qualified TJNAF employee at the discretion
of the responsible manager.
3.1
Chemical Requisitioner
·
Requisition chemicals using the process
steps listed below. Use the appropriate account code (043-016, Hazardous Matls and Chemi [for chemicals] or 043-021, Consumable Gases [for gas]).
o Notify the SDS Coordinator if
an SDS is not received with the chemical delivery. See ES&H Manual Chapter
6610 Appendix T1 Safety Data Sheets.
o Ensure proper Site Preparation activities (see below) have been implemented.
Enforce proper procurement procedures for chemicals in your division.
3.3
SDS Coordinator
· Perform an ES&H Review (see below) on all chemicals and approve acceptable chemical procurement requests.
· Inventory chemical deliveries through Shipping and Receiving.
3.4
Procurement
Ensure requisitioned chemicals are approved by the SDS Coordinator
3.5
Shipping
and Receiving
·
Notify the SDS Coordinator (same day notification) when chemicals
are received.
· Quarantine shipments of a chemical until the SDS is received.
·
Submit a copy of the SDS and shipping documents (e.g. invoice,
bill of lading) to the SDS Coordinator prior to delivery of the chemical to the
end-user or requisitioner.
4.0
Procedure
Chemical Requisitioner performs all process steps outlined below unless otherwise stated.
Step 1: Perform a Task Hazard Analysis (THA) for a new or significantly changed chemical requirement in accordance with ES&H Manual Chapter 3210 Work Planning, Control, and Authorization Process to determine its impact before purchase.
Step 2:
Evaluate your need. Only order the minimum
amount required.
Step 3:
Ensure
a chemical’s safety data sheet (SDS) is on file or note it as requiring one on the purchase
requisition. Contact the SDS Coordinator if you are unsure
whether or not a chemical requires an SDS.
Step 4:
Requisition
·
In the POA section of the requisition, use either
account code 043-016, Hazardous Matls and Chemi or 043-021, Consumable Gases, as appropriate.
·
Select the Yes
radio button denoting that the purchase contains a hazardous material or chemical. Examples of chemicals include cleaning
products, solvents, corrosive liquids, metal or metal powders, paint,
batteries, epoxy resins or glues, materials for 3D printing, or nanomaterial.
4.2
ES&H
Review and Approval
Approval
of the requisition is based on the qualified chemical worker’s need. Only when all requirements are satisfied
is the requisition approved.
The
following actions are performed by the SDS Coordinator.
·
Review list of ingredients identified on the SDS
o
Hazardous substances
o
Extremely hazardous substances (listed in 40 CFR part 302.4
and 40 CFR part 355, Appendix A)
o
Chlorofluorocarbons (CFCs) (requisition is rejected
unless need is confirmed)
o
Hydrofluorocarbons (HFCs)
Note that high global warming potential hydrofluorocarbons are to be reduced, when feasible, from aerosol propellants or solvents. Factors that are considered include:
1) In-use emission rates, energy efficiency;
2) Safety, such as flammability or toxicity;
3) Ability to meet technical performance requirements; and
4) Commercial availability at a reasonable cost.
·
Recommend a less hazardous alternative if possible. If
an alternative is available contact the chemical requisitioner and discuss the
option(s).
o Prohibit persons from using a substitute known or reasonably known to have been manufactured, processed or imported in violation of the regulations denoted in 40 CFR 82 Subpart G – Significant New Alternatives Policy (SNAP) Program.
o Review ozone depleting substance purchase requisitions with ESH Environmental Group to ensure that unauthorized substitutes are removed after the effective date of any rulemaking that adds such substitute to the list of unacceptable substitutes. See 40 CFR 82 Subpart G Appendix A through W for “Substitutes Subject to Use Restrictions and Unacceptable Substitutes”.
·
Notify ES&H Responsible Individuals (e.g., Emergency Manager,
Fire Protection Engineer, Security Manager) as appropriate.
·
Ensure storage area(s) is adequate. See ES&H Manual Chapter 6610 Appendix T3 Chemical Labeling, Storing, and Transporting Requirements.
Ensure storage, use, and
disposal procedures are established prior to arrival of the chemical.
4.4
Chemicals Obtained Outside the Procurement Process
Jefferson Lab does not approve of chemicals being obtained outside
its procurement process, however it does recognize that this may happened
(e.g., chemical samples from private corporations). If a chemical is obtained
from “outside,” no matter what the source, the following process steps are
required:
Step 1:
Insist upon receipt of an SDS. This
is required for any chemical at Jefferson Lab.
Step 2:
Notify the SDS Coordinator and request an ES&H Review (described in 4.2 above).
Step 3:
Send a copy of the SDS to the SDS Coordinator.
Step 4:
Ensure the chemical is handled, stored, and disposed
of according to the SDS and the ESH Review.
Step 5:
Ensure the chemical is annually inventoried and
tracked by the SDS Coordinator.
5.0
Revision History
summary |
date |
|
1.4 |
- updated 4.0 Process Steps
to 4.0 Procedure and revised step 4.1 in accordance with current TJNAF
processes -
general formatting updates by ES&H Manual Editor to include: headers,
footers, spacing, bulleting, adding Note to 3.0, updating 5.0 Revision
Summary to Revision History and this tabular format |
12.02.2023 |
1.3 |
updated step 4.2 per
CATS issues IA-2021-09-02-01,
IA-2021-09-02-02, and IA-2021-09-01-03 |
03.21.2022 |
1.2 |
periodic
review
replaced
Material Safety Data Sheet (MSDS) with Safety Data Sheet (SDS) |
06.14.2016 |
|
periodic review no substantive changes
per JWilliams |
07.05.2013 |
1.1 |
added Account Code 043-021, Consumable Gases (MSDS
required) |
03.07.2017 |
1.0 |
updated to reflect current laboratory
operations |
07.05.2010 |
|
ISSUING AUTHORITY |
TECHNICAL
POINT-OF-CONTACT |
APPROVAL DATE |
NEXT REVIEW DATE |
REVIEW CYCLE |
rev |
|
|
ES&H Division |
06.14.2016 |
12.02.2026 |
3 years |
1.4 |
|