TITLE:

ES&H Manual

 

DOCUMENT ID:

Employee Prescription Safety Glasses Purchasing Procedure

 

 

Step 1:     Purchase Requisition: Submit a Purchase Requisition (PR) through the Maximo purchase system. 

 

 

Step 2:     Create PR:

·  Log In.

·  “Create a New PR” per department procedure.

 

 

Step 3:     Click magnifying glass next to POA box.

Step 4:     Select appropriate codes for Project and Organization, select code “43-004 Safety & Radiation Sup &”, and click “Choose”.

 

 

Step 5:     Item Information

·  Description

·  Quantity

·  Unit Cost (as of 01/2011 maximum allowable is $142.00 per pair)

·  Unit/Measurement

 

 

Step 6:     Vendor Selection:  

Select “Procurement Should Identify Vendor(s).

 

 

Step 7:     Approval:

·  PR will be sent to your supervisor for approval.

·  Upon approval PR will be assigned a buyer.

·  The assigned buyer will forward a completed “Safety Eyewear Authorization” form and a list of authorized vendors to the employee.

 

Step 8:     Purchase:

Take the “Safety Eyewear Authorization” form and a current prescription script to one of the approved vendors.  (Vendor will be reimbursed by Jefferson Lab for the amount authorized on the form.  Any dollar amount over the approved amount is the responsibility of the employee at the time of purchase.)

 

Step 9:     Vendor Reimbursement:

Employee brings the store receipt back to the assigned buyer within one business day of purchase.  (You may fax, e-mail, or hand-deliver the document.)

 

 

 

Revision 0.1    01/17/14 Updated Point of Contact from BRice to RCarter; Linked document to 6620T1 Selecting, Acquiring, Training, and Caring for Personal Protective Equipment (PPE).

 

ISSUING AUTHORITY

TECHNICAL POINT-OF-CONTACT

EFFECTIVE DATE

REVIEWED REQUIRED DATE

REV.

 

 

ESH&Q Division

Renee Carter

01/11/11

01/17/15

0.1

 

This document is controlled as an on-line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 1/17/2014.