TITLE:	ES&H Manual
DOCUMENT ID:	Employee Prescription Safety Glasses Purchasing Procedure

Step 1: Purchase Requisition: Submit a Purchase Requisition (PR) through the Maximo purchase system.
Step 2: Create PR: · Log In. · “Create a New PR” per department procedure.
Step 3: Click magnifying glass next to POA box.
Step 4: Select appropriate codes for Project and Organization, select code “43-004 Safety & Radiation Sup &”, and click “Choose”.
Step 5: Item Information · Description · Quantity · Unit Cost (as of 04/2018 maximum allowable is $170.00 per pair) · Unit/Measurement
Step 6: Vendor Selection: Select “LENSCR”
Step 7: Approval: · Take the “Safety Eyewear Authorization” form and a current prescription script to Lenscrafters, Patrick Henry Mall location. · Upon approval, PR will be assigned a buyer. · The assigned buyer will forward a completed “Safety Eyewear Authorization” form and a list of authorized vendors to the employee.
Step 8: Purchase: Take the “Safety Eyewear Authorization” form and a current prescription script to Lenscrafters, Patrick Henry Mall location. Jefferson Lab will reimburse the Vendor for the amount authorized on the form. Any dollar amount over the approved amount is the responsibility of the employee at the time of purchase.
Step 9: Vendor Reimbursement: Employee brings the store receipt back to the assigned buyer within one business day of purchase. You may fax, e-mail, or hand-deliver the document.

Revision 0.2 – 07/17/18 – Periodic Review; updated the authorized amount to $170 and the authorized vendor to Lenscrafters per TPOC

Revision 0.1 – 01/17/14 – Updated TPOC from B.Rice to R.Carter; linked document to 6620T1 Selecting, Acquiring, Training, and Caring for Personal Protective Equipment (PPE).

ISSUING AUTHORITY	TECHNICAL POINT-OF-CONTACT	EFFECTIVE DATE	REVIEW DATE	REV.
ESH&Q Division	Renee Carter	07/17/18	07/17/23	0.2

This document is controlled as an on-line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 7/17/2018.