ES&H Manual

Fire Protection Supplement

Chapter 9:  

Evacuation Procedure for Drills and Actual Events


1.0            Purpose


Evacuation drills are conducted to familiarize staff with fire alarm and evacuation routes, test the process of accounting for all personnel known to be in the building, and evaluate staff response to an alarm. An actual event evacuation follows the same process steps as an evacuation drill minus preparation and alarm activation.


At least one evacuation drill is performed per calendar year in the following buildings by the designated Evacuation Drill Coordinator in accordance with International Fire Code; Section 405 Emergency Evacuation Drills and DOE G 151.1-4 Section 7.3.8 Accountability. An actual event, that causes an evacuation, may serve as a qualifying “evacuation drill” if it is documented as described in the procedure process steps:


Required Buildings


Evacuation Drill Coordinator*



Mary Jo Bailey


CEBAF Center

Jodi Patient


Counting House

Javier Gomez



Jack Segal



Jim Coleman


Hall A

Jessie Butler


Hall B

Doug Tilles


Hall C

Andrew Kenyon


Hall D

Tom Carstens



Marti Bennett


Test Lab

Bob Bennett



Tim Minga


Last updated February 18, 2016 (see the Fire Protection Engineer for most current listing)


2.0            Scope


This document describes the procedure used to conduct planned evacuation drills, including preparation, performance, and documentation.


3.0            Responsibilities


3.1              Evacuation Drill Coordinator

·         Prepare, perform, and document evacuation drills in your assigned building.


3.3       Fire Protection Engineer (FPE)

·         Facilitate the activation of the fire alarm system and restoration to normal.

·         Review, and if appropriate, approve, record, and distribute completed Evacuation Drill Reports. 

·         Update the Evacuation Drill Completion Record and record it in accordance with department procedures.


3.4       Security Personnel

·         When advised respond according to established procedures.


4.0            Process Steps


Unless otherwise stated the Evacuation Drill Coordinator performs the process steps listed below.


4.1              Prepare for an Evacuation Drill


Step 1:             Recruit Monitors as needed.


Step 2:             Assemble Monitors and FPE.  Discuss drill responsibilities:

·         Monitors will:

o   Ensure the alarm can be heard in assigned area.

o   Ensure all rooms are cleared of personnel.

o   Provide assistance as needed.

o   Report to Evacuation Drill Coordinator when all personnel have evacuated the assigned area.

o   Proceed to designated muster point.

o   Monitor the muster point. Ensure no one re-enters the building until the “All Clear” is announced.

·         FPE will:

o   Activate the fire alarm system.

o   Disengage the alarm.

·         Evacuation Drill Coordinator will:

o   Time the evacuation (record start and end times).

o   Provide the “All Clear” notification to those at the muster point.

o   Complete the Evacuation Drill Report


Step 3:             Coordinate a date and time with the FPE.   

·         Drills should not interfere with planned activities that may be seriously impaired by a disruption (e.g.: conferences, large training classes, etc).

·         Reschedule the drill if the weather is unacceptable. (If you reschedule, communicate with FPE and security.)


Step 4:             Notify On-Site Security of the planned time and date.


4.2              Perform the Evacuation Drill


Step 1:             Equipment needed: 

·         Blank Evacuation Drill Report

·         Pen

·         Stopwatch


Step 2:             Position the Monitors.


Step 3:             Initiate the drill:

·         Signal the FPE to activate the fire alarm system.

·         Start the timer.

·         Do not allow anyone to re-enter the building until authorized.

·         Ensure all Monitors report in.


Step 4:             Conclude the drill:  When all Monitors have reported in:

·         Signal the FPE to silence the alarm.

·         Stop the timer.

·         Notify the Fire Department Incident Commander (FDIC) or FPE of the status of the evacuation.

·         When authorized by the FDIC or FPE notify those at the muster point that they may re-enter the building.


4.3              Document the Evacuation Drill


Step 1:             Complete the Evacuation Drill Report and submit it to the FPE for review and approval.


Step 2:             Upon approval the FPE records and distributes the approved report to appropriate Division Safety Officer(s) and ESH&Q Reporting Officer.


5.0            References


·         International Code Council Inc.; International Fire Code 2006

·         DOE O 151.1C Requirements for Annual Building Evacuation Drills

·         Jefferson Lab Fire Evacuation Drill Completion Record


6.0            Revision Summary


Revision 1.6 – 06/02/16 – Updated Fire Evacuation Drill Completion Record

Revision 1.5 – 02/18/16 – Periodic Review; updated Evacuation Drill Coordinators for Counting House and LERF (formerly FEL)  

Revision 1.4 – 11/25/13 – Changed evacuation drill coordinators for Hall C from W.Kellner to A.Kenyon; TEDF from T.Renzo to M.Bennett; Test Lab from T.Renzo to R.Bennett; updated Fire Evacuation Drill Completion Record in 5.0 References; per T.Minga

Revision 1.3 – 10/18/13 – Changed evacuation drill coordinator for FEL from D.Walker to J.Coleman per T.Minga

Revision 1.2 – 09/17/13 – Qualifying Periodic Review; updated to change evacuation drill coordinators

Revision 1.1 – 01/30/12 – Updated to coordinate procedure with current laboratory operations

Revision 1.0 – 04/01/11 – Updated to denote required buildings, clarify responsibilities, and detail process steps









Fire Protection Department

Tim Minga





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/16/2016.