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ES&H Manual
Chapter 3510 Emergency Response Activities
This chapter and its associated appendices are based on Jefferson Lab's Emergency Management Plan (EMP), which describes the laboratory's responsibilities, processes, resources, and implementation strategies for dealing with emergency situations. It is recognized that vigilance and preparation efforts implemented before an emergency helps to ensure the safety of everyone during an actual event.

Jefferson Lab's EMP fully incorporates required elements stated in its Contractor Requirements Document - DOE Order 151.1-C, Comprehensive Emergency Management System. The emergence response activities provided in this document satisfy applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

This document applies to situations that involve large numbers of people at Jefferson Lab and have a major effect to operations (e.g., hurricane or flood); catastrophic events (e.g., tornado or fire); or have been deemed possible at Jefferson Lab (e.g., pandemic). Specific emergency response procedures that involve limited numbers of people, with minimal affect to operations, are covered under the referenced subject within the ES&H Manual.

Jefferson Lab has solicited the assistance of the City of Newport News Emergency Services, through its 911 system, to respond with the appropriate personnel. This includes, but is not limited to medical, firefighting, and hazmat incident response.

Table 1: Required Safety Training Courses for Emergency Response Job Classification

Training Course Emergency Manager Emergency Management Team Members/Alternates
Familiarity with Duties of EMT Members
Emergency Management Plan
FEMA/NIMS - IS-700 Introduction to the Incident Command System
ICS-100 Intermediate Incident Command System
IS-139 Exercise Design
IS-775 EOC Management and Operations


T1 Emergency Response Protocol
ES&H Manual Chapter 3510 Appendix T1 Emergency Response Protocol is used by everyone at Jefferson Lab as the basis for response during an emergency situation in the absence of management direction. By their very nature, emergencies pose unique challenges, Jefferson Lab recognizes that listing the requirements for every possible emergency is prohibitive, but has used identified plausible situations to produce this guidance.
T2 Emergency Response Drills/Exercises
Drills and exercises, to rehearse anticipated emergency scenarios, are periodically conducted at Jefferson Lab. They are designed to provide training, reduce confusion, and verify the adequacy of emergency response activities and equipment. ES&H Manual Chapter 3510 Appendix T2 Emergency Response Drills/Exercises provides the general activities involved to accomplish these activities.
T3 Department Emergency Procedure Development
Jefferson Lab encourages every department to produce emergency plans and procedures that consider the unique configuration of the area under its authority. ES&H Manual Chapter 3510 Appendix T3 provides the accepted method for developing and reviewing of emergency procedures to ensure compatibility with other processes. All emergency procedure are evaluated and accepted by the Emergency Manager prior to implementation.
T4 Active Threat Emergency Procedure
An active threat situation has become a serious and possible threat to any environment. An active threat is any incident that creates an immediate threat or presents an imminent danger to the Jefferson Lab community. No one knows how any individual will respond during an active threat emergency; however, those who have been given guidance are more likely to remain calm and react appropriately. ES&H Manual Chapter 3510 Appendix T4 Active Threat Emergency Procedure provides guidance to improve the level of personal safety for individuals and groups at Jefferson Lab.
T5 Response to Chemical Spills
Jefferson Lab considers chemical spills to be an environmental hazard. ES&H Manual Chapter 3510 Appendix T5 Response to Chemical Spills provides minimum action steps and contact information to ensure prompt, safe clean-up of a chemical spill.
T7 Accounting for Employees During a Catastrophic Emergency
Jefferson Lab has established ES&H Manual Chapter 3510 Appendix T7 Accounting for Employees During a Catastrophic Emergency as a general procedure to account for employees during a catastrophic emergency.

Related Documents:

Emergency Event Reporting
Jefferson Lab investigates all actual emergency events concerning personal injury; property or equipment damage; and environmental impact. These investigations allow Jefferson Lab to implement corrective and preventive actions across the site to avoid recurrence. Jefferson Lab's ES&H Reporting Officer analyzes the event in accordance with ES&H Manual Chapter 5200 Event Investigation and Causal Analysis Process.
Spill/Release Response Procedure
Jefferson Lab's considers the release of any harmful material to be an environmental hazard. ES&H Manual 6610 Appendix T7 Clean-up of Chemical Spills Procedure provides the minimum process steps and contact information to ensure prompt, safe clean-up of spills (e.g., hazardous material, oil, chemical).
Hurricane Preparedness
Hurricane Preparedness Condition Program provides the response process Jefferson Lab uses during a Hurricane.

Note:  Management authority may be delegated at the discretion of the responsible manager.

Everyone at Jefferson Lab
  • Avoid creating an emergency.
  • Know the various means of emergency notifications systems in your area and the appropriate response to each.
  • After an emergency return to work only when appropriately notified.
  • Support emergency response drills and exercises.
  • During an active threat emergency, run, hide, or fight, as appropriate to protect your life.
  • If you see or produce a chemical spill contact:
    • Security at 269-5822, or
    • Request assistance from the Hazardous Waste Coordinator at 269-7308 or cell phone 757-814-6472.
  • Know your Supervisor's contact information.
  • Report individual status to your Supervisor as soon as practical during a catastrophic emergency.
  • Know your group's communications procedure.

Supervisor/Technical Representative (TR)/Sponsor
  • Brief individuals under your authority on the appropriate emergency systems in their area of work; how and when to use them; and the appropriate response when activated.
  • Alert Facilities Management of any building occupant with impaired mobility. Ensure an acceptable method of egress has been established and understood.
  • Ensure department emergency procedures are developed and reviewed appropriately.
  • Provide those under your authority an emergency contact method. Provide your back-up's information whenever necessary.
  • Know your employees' status during regularly scheduled work days (e.g., present, off-site, sick, on leave, vacation).
  • Ensure the group Communication Procedure and communication tree is up to date.
  • Ensure everyone under your authority understands the group communication procedure. Report group status to your Supervisor as soon as practical during a catastrophic emergency.

Emergency Manager/Exercise Coordinator
Emergency Director
  • Authorizes the initiation of Accountability Protocols during a catastrophic emergency or exercise.

Public Information Manager
  • Communicate the site-wide announcement to perform Accountability Protocols.


For more information and resources please see Jefferson Lab's Emergency Management Webpage at:
Document Control
    APPROVAL DATE:   05/11/2020
    REVIEW DATE:   01/23/23
    Revision History
    Revision 2.2 - 05/11/2020 - Updated POC cell phone and landline for hazardous materials, Division name, approval date, and revision to 2.2. Did not change the review date.
    Revision 2.1 - 01/23/18 - Revised to include Appendix T7 additions including Authorization (Emergency Director) and Initiation (Public Information Manager) Responsibilities for Accountability Protocols; and Supervisor/TR/Sponsor/Associate Director/Division Manager are to provide workers with back-up's contact information whenever necessary.
    Revision 2.0 - 02/01/16 - Periodic Review; chapter revised to reflect the deletion of 3510 Appendix T3 Tornado Response Procedure, which has been merged into 3510 Appendix T1 Emergency Response Procedures.
    Revision 1.4 - 03/17/15 - Added Appendix T7 Accounting for Employees During a Catastrophic Emergency.
    Revision 1.3 - 05/20/14 - Added Required Safety Training Table.
    Revision 1.2 - 11/11/13 - Revised Appendix T3 review date. Revised Appendix T4 section 1.0 Purpose; changed "periodic" to “annual” review; changed review date.
    Revision 1.1 - 02/25/13 - Clarified expectations and updated links per T. Menefee.
    Revision 1.0 - 07/14/10 - Updated to reflect current laboratory operations.

This document is controlled as an on-line file. It may be printed but the print copy is not a controlled document. It is the user's responsibility to ensure that the document is the same revision as the current on line file. .