Core Functions

5 areas of emphasis, termed "core functions" have been developed as the building blocks of a successful ISMS. The activities described in each core function are integrated into the planning and execution of any work activity that could potentially affect the workers, the public, or the environment. See the attached figure for a summary of how the 5 Core Functions are reflected within our work planning and work execution practices.

Organization

FEL

 

ACCELERATOR

 

PHYSICS

 

FM&L

 

ENG

 

Balance of Lab

 

Operations

 

Maintenance/
Construction/
Testing

 

Operations

 

Maintenance

 

SRF

 

Experiment Preparation and Hall Maintenance

 

Execute Experiments with Beam

           
                                       

(1) Define the Scope of Work (Lab Wide)

Annual Work Plan, Planning Meetings, Jobsite Walkdowns

 

 

 

 

 

 

 

 

 

 

(1) Define the Scope of Work

Work for Others Agreement
CRADA
Independent Investigator Proposal
Technical Advisory Committee
Experiment Review Process (3130)
Operations Test Plan
Shift Plan

 

Work for Others Agreement
CRADA
FEList Task Description
Subcontractor Specs
ES&H 3410 & 3420 

 

Experimental Schedule

 

ATLis Task Description

 

P3 Long-Term Schedule
TATLs Task Description

 

Experiment & Maintenance Schedules
Hall List Task Description
Experiment Review Process
Experiment Collaboration Meetings

 

Program Advisory Committee
Nuclear Physics Experimental Schedule Committee and Process
Experiment Review Process
Experiment Collaboration Meetings

 

ATLis & Clones Task Description
Work Orders
Subcontractor Specifications

 

ATLis & Clones Task Description
Subcontractor Specifications
Hall Work Schedules
Group Business Plans
Conduct of Engineering Program
12Gev Project Management System

 

Subcontractor Specifications

 

 

 

 

 

 

 

 

 

 

(2) Analyze the Hazard (Lab Wide)

ES&H 3210, Planning Meetings, Jobsite Walkdowns

 

 

 

 

 

 

 

 

 

 

(2) Analyze the Hazard

ESAF
FSAD

 

FEList Hazard ID Checklist

 

FSAD

 

ATLis Hazard ID Checklist

 

TATLs Hazard ID Checklist

 

Hall List Hazard ID Checklist
Readniess Review

 

Experiment Review Process
ESAD
RSAD
Hazard Id Checklist

 

ES&H 3410, 3420

 

ATLis and Clones Haz Id Checklists
ES&H 3410, 3420
Maximo

 

ES&H 3410 and 3420

 

 

 

 

 

 

 

 

 

 

(3) Develop and Implement Hazard Controls (Lab Wide)

SOPs, OSPs,TOSPs, Training, ES&H 3210, ES&H 3320 - Temporary Work Permits (i.e., Confined Space, Dig/Blind, Radiological Control Permits)

 

 

 

 

 

 

 

 

 

 

(3) Develop and Implement Hazard Controls

AOD/FEL-ODS
ESAF
LSOPs
Hardware Audits
Laser Personnel Safety System Audit

 

FEList Haz Id Checklist

 

FSAD/ASE
ES&H 3510-T2
AOD

 

See Lab Wide

 

See Lab Wide

 

Work Instructions

 

Conduct of Operations
ESAD
RSAD
Hall Operations Manual

 

Work Orders
Subcontractor Safety Plans
 Activity Hazard Analysis

 

Work Instructions
Design Reviews
Conduct of Operations

 

See Lab Wide

 

 

 

 

 

 

 

 

 

 

(4) Perform Work Within Controls (Lab Wide)

SOPs, OSPs,TOSPs, Applicable ES&H Manual Procedures, Jobsite Walkdowns, Pre-Job Briefings

 

 

 

 

 

 

 

 

 

 

(4) Perform Work Within Controls

Laser Operations Plan (LOP)
Shift Plan
ESAF

 

FEList File Approval
LSOP
Daily Toolbox Meetings

 

AOD
Shift Plan Approval

 

ATLis File Approval

 

TATLs File Approval
Travelers

 

Work Instructions
Experiment and Maintenance Schedules
Toolbox Meetings
Hall List File Approval

 

Conduct of Operations
Experiment Readiness Certificate
Shift Plan Meetings
Daily Accelerator Meetings

 

Daily Work  Plan Meetings
Work Orders
Subcontract requirements
Subcontractor Safety Plans
Activity Hazard Analysis

 

ATLis and Clone File Approval
Internal Group Procedures
Pre-Shutdown Safety Meeting
Toolbox Meeting
Travelers

 

See Lab Wide

 

 

 

 

 

 

 

 

 

 

(5) Provide Feedback and Continuous Improvement (Lab Wide)

Daily/Weekly/Monthly Planning and Feedback Meetings, Pre-Job Briefings, Jobsite Walkdowns, Independent & Management Assessments, Inspections by JLab Safety Wardens, Work Observation Program, Wokers Safety Committee, Directors Safety Council, Environmental Management System Committee, Electrical Safety Committee, Material Handling Committee, Corrective Action Tracking System (CATS), JLAB Lessons Learned Program (external and internal sources)

 

 

 

 

 

 

 

 

 

 

(5) Provide Feedback and Continuous Improvement

Peer Reviews
FLOG
Toolbox Meetings

 

FEList Closeout
Peer Reviews
FLOG
Toolbox Meetings

 

Ops Problems Reports
EOLG
Shift Turnover

 

ATLis Comments
Shutdown LL Report
ELOG

 

TATLs Comments
On-line Forum
Various e-logs
Travelers

 

Post Job Reviews
Hall List Comments
Hall Review Meetings
Post Installation LL & FB Meetings
Various e-Logs
Experiment Collaboration Meetings

 

Post Experiment Feedback
Online Forum
Various e-Logs
Experiment Collaboration Meetings

 

Pre-bid Meetings
Feedback During Work Performance
Post-job Closeout (Large Projects)
Work Order Closeout
SOTR Oversight
Subcontractor Eval & Qual

 

Pre-Shutdown Safety Meeting (LL)
Scheduled Acc Down LL Mtg
Various e-Logs
ATLis and Clones Comments
Online Forum
Post Job Reviews

 

Post Job Reviews

                                       

Acronyms

ES&H Manual Chapter 3130 – FEL Experiment Review Process

 

ES&H Manual Chapter 3510-T2 - General Emergency Procedures

 

ESAD - Experiment Safety Asserssment Document

 

OSP - Operational Safety Procedure

 

ES&H Manual Chapter 3210 – Hazard Identification and Characterization

 

AOD - Accelerator Operations Document

 

ESAF - Experimental Safety Assessment Form

 

RSAD - Radiation Safety Assessment Document

 

ES&H Manual Chapter 3320 - Temporary Work Permits

 

ASE - Accelerator Safety Envelope

 

FEL-ODS - Free Electron Laser Operations Document Supplement

 

SOP - Standard Operating Procedure

 

ES&H Manual Chapter 3410 – ESH&Q Aspects of Material Acquisitions

 

ATLis and Clones includes: FEList, CTList, TATLs, Hall A List, Hall B List, Hall C List

 

FSAD - Final Safety Assessment Document

 

TOSP - Temporary Operational Safety Procedure

 

ES&H Manual Chapter 3420 – ESH&Q Aspects of Procured Services & Construction

 

CRADA - Cooperative Research and Development Agreement

 

LSOP - Laser Standard Operating Procedure

 

 

 

 

 

DOE's expectation is to apply an Integrated Safety Management System that is implemented throughout the cycle of translating broad Jefferson Lab missions into specific items of work conducted throughout the laboratory. Five areas of emphasis, termed "core functions" have been developed as the building blocks of a successful ISMS. The activities described in each core function are integrated into the planning and execution of any work activity that could potentially affect the workers, the public, or the environment.

Individual organizations within Jefferson Lab have developed mission translation, work planning and work execution practices and tools that are tailored to their activities and structure. Despite the differences in tools and terminology, however, the five core functions are represented in each specific process.

CORE FUNCTION 1, DEFINE SCOPE OF WORK
Each work planning and execution tool, regardless of the implementing organization, has a well-defined process to identify the nature of the required work, the schedule, and the costs of the activities. The level of detail of the scope of work varies in relation to its complexity and potential risks. In all cases, multi-disciplined teams are used to create, or review, the scope of work documents and workers are involved in the planning processes.

CORE FUNCTION 2, ANALYZE THE HAZARDS
The second grouping of activities depicted in Figure 5 are the mechanisms used within each process to identify and categorize work related hazards and develop an understanding of the potential for the hazard to affect the health and safety of the worker, public, and the environment. This hazard analysis process can vary in complexity based on activity type and builds upon previous analyses conducted on tasks ranging from routine facility maintenance to accelerator and laser operations. Multi-disciplined teams are used with emphasis on identifying subject matter experts with significant Jefferson Lab experience.

CORE FUNCTION 3, DEVELOP AND IMPLEMENT HAZARD CONTROLS
During this next step of each process, the identified hazards are used to select or design engineering, administrative, and personal protective equipment controls and pollution prevention/waste minimization options imposed on the work. Again, the level of these controls is tailored to the work and the associated hazards. In most cases, the controls are based on best practices and lessons learned gained from previous, similar activities as captured in the Jefferson Lab's ES&H Manual and Jefferson Lab Standard Operating Procedures. Some work elements may require unique controls, which are typically documented in Temporary SOPs, activity-specific safety plans and/or supplied to workers through specific training activities. In all cases, site-wide ES&H requirements and industry standards are identified, mechanisms are put in place to satisfy the requirements and the controls are documented in work authorizations.

CORE FUNCTION 4, PERFORM WORK WITHIN CONTROLS
Each work process has a defined authorization protocol for concluding that Core Functions 1-3 have been satisfied, and establishes defined roles, responsibilities for authorizing work to proceed. Additionally, each work planning and execution tool assures that the hazards and controls are discussed with all workers prior to commencing work; that the controls will remain in place for the duration of the activity; and all workers are qualified to participate in the activity.

CORE FUNCTION 5, PROVIDE FEEDBACK AND CONTINUOUS IMPROVEMENT
The last two groups of activities summarize how lessons learned are collected and shared to improve the performance of the ISMS. Jefferson Lab has established lessons learned collection, evaluation and communication tools available to all organizations and employees. The routine activities of the Worker's Safety Committee are one example of an installation-wide mechanism. Organizations or groups within organizations have additional tools and meetings that best support their activities and work tempo. In all cases, routine and non-routine events and ISMS performance is discussed and documented so the results are available for future planning activities.