Property

Our mission is to provide the oversight required for the Government Property being used by and at the Thomas Jefferson National Accelerator Facility (TJNAF), or Jefferson Lab.

All equipment and materials,(property) moves at the lab are required to be controlled and reported. The buttons below are provided to assist Lab staff in properly accounting for, moving, excessing, storing and shipping all types of property - whether it is physically located at Jefferson Lab or not (onsite/off site).

***UPDATED POLICY*** Go to the Admin Manual, Section 302.10 Use of Lab Property for Remote Work https://misportal.jlab.org/mis/apps/portal/admin_manual/viewDocument.cfm?documentId=77129 Only office equipment is allowed for remote/ work from home.

Property Definitions an informal guide for JLab: https://www.jlab.org/facilities/property/definitions

Managing Your Property Onsite
	Property Database Use the Search the Property database to manage tagged property. Relocate items on-site. Transfer to a new owner. Request to Excess property you no longer need.	Annual Property Validation Your property's location, condition, and information (make, model, and serial #) must be verified annually. This includes items in long term storage, on loan or on Property Pass. The pandemic has interrupted this process and some personnel are not able to come to the facility to complete this process. "By exception" inventory is authorized by the DOE, meaning you may validate items if they have been calibrated, been seen on the network, or have other trace-able means to account for them. If you've lost items, a Missing Item Report must be submitted.
	No F-Tag Property Request to Excess property with no F-tag that is no longer needed.	Missing Item Report If you have a property item that is missing, use this button to fill out a Missing Item Report. The DOE requires an answer to all the "Required" areas.

Managing Your Property Offsite
	Property Pass If you are moving or loaning a piece of equipment to some place off site, this button takes you to the necessary form and processes. • Sending JLab property to another location	Shipping Shipping arranges and coordinates with carriers, participates in freight rate negotiations, handles claims procedures and performs freight bill audits and approvals. It serves as the liaison with commercial carriers, prepares necessary traffic documentation and coordinates import and export activities.
	Storage/Warehousing If you want to store an item for future use or need it stored as a Spare, you must fill out a Storage Request Form. Justification for stored items must be done each year. Pooled items are also managed here and the site is searchable. Custodians will be notified when Pooled items are requested by others.	Receiving Find your delivered package. This is a searchable website that will allow you to find out if your purchase or expected item has arrived at JLab.

Acquiring Property
	Excess Property This is the site to search for free equipment and materials to be used for work at the lab. We also have access to GSA's nationwide excess items list, but it is a constantly rotating inventory, so contact us at 269-7348 to request items.	GSA Surplus Property General Services Administration (GSA) Surplus Federal Property site requires an account to access. You must go through our authorized Property Management personnel to search this site. Phone 269-7348 / 5682 / 5899 JLab employees interested in acquiring surplus property listed on this site must: 1) Contact Property Management 2) Provide details on items needed 3) Have approval of supervisor to request items Note: Items are no cost, but payment for shipping is required. Property Management will arrange with Shipping & Receiving to have items delivered.
	Surplus Property Auction Site The Surplus Property Auction site offers a wide range of items through on-line auction. Jefferson Lab Surplus Property is sold here, and JLab employees may purchase from this site, as long as it is not property that they disposed of from the lab.	Stockroom Common hardware and consumables can be purchased here on this facility or ordered from our vendors using your sections' funds. The store is located in EEL (building 90) Room 108A.

Documentation and Training
	Property Manual This document includes all Property Management Policies and Procedures that govern Jefferson Lab property.	Training GEN150 Go to the training page to access and complete GEN 150 Property Custodian Training. A Jefferson Lab staff member assigned even one piece of equipment (i.e., a computer) is a Property Custodian.

Tagging and Marking of Government Property

The easiest way to tell if a piece of equipment is closely controlled is by a sticker with a barcode and an F###### tag on it, like the picture above. At times, for various reasons, the sticker is no longer on the equipment but the F###### is on the item, so it still is closely controlled. This means if you take it to another building, or are going to take it off the facility, there is paperwork to be done.

Equipment that only has "U.S. DOE Property" stickers or "Marking", requires less control and tracking. This usually means you only need to report it to the Property Management office when you're ready to get rid of it. We call these "untagged" items since they don't have an F###### /barcode tag but they are still Government property.

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Property Management:	Shipping and Receiving:	Stockroom & Re-utilization:
Maria Polanco Mann x5682	Elaine Zuchowicz x5010	Don Brown x6297
Jermaine Draughn x7348	Mike Gelhaar x7854
Christian Whalen x5899	John Hicks x7079

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Managing Your Property Onsite

Managing Your Property Offsite

Acquiring Property

Documentation and Training