Government Vehicle Information

NO TEXTING and DRIVING text with a symbol of a mobile phone with a red slash through it

On Government business, in a personal car, or a Government vehicle: SEATBELTS ON, PHONES AWAY & NO TOBACCO PRODUCTS

Jefferson Lab has partnered with the General Services Administration (GSA) to provide GSA Vehicle Fleet services to the Lab community. The GSA Fleet program provides the priviledge of safe, reliable, low-cost vehicle solutions for Jefferson Lab.

Our fleet of GSA leased vehicles, and DOE owned carts, lifts, fork-trucks, and trailers are managed under Jefferson Lab policies and procedures. As an operator of a government-owned vehicle, you have the responsibility to safeguard the equipment and your colleagues by following the rules of operating such equipment and making sure you understand what is required of you.

Many questions can be answered in the resources provided below, but the Admin Manual and Property Manual can help provide additional insight. Safety is our number one priority, and if at any point you have any questions or concerns, please see the contact information provided below for help.

  What Can You Use a GSA Vehicle For?   What Do You Need to Operate a GSA Vehicle?
Vehicles can be used for OFFICIAL BUSINESS ONLY. The business purpose of the vehicles should be recorded in the reservation of the vehicle
  • Be a Jefferson Lab employee
  • Have a valid government issued driver's license
  • Be issued a GSA Near Field Card (NFC)

Vehicle Inventory

Jefferson Lab has partnered with the General Services Administration (GSA) to provide vehicle services to the Lab community.  Vehicles available for reservation include vans, sedans, and trucks.

Fleet List

 

Training to Use a Vehicle

  • Currently, the only training required is to review and sign a "GSA Vehicle Record of Training" document. This can be read and signed in advance on the GSA NFC FOB and Accident Packet Training or can be reviewed and signed at the NFC issuance appointment. This document summarizes GSA Vehicle and NFC procedures in a quick-reference format.

    By reviewing and signing this document, the individual acknowledges and understands the requirements of operating a GSA Vehicle and owning a NFC fob.

  • GSA Vehicle NFC use and Accident packet training
  • GSA Vehicle Quick Guide
Reserving a Vehicle

  • Four GSA Vehicles are available for Lab-wide reservation. They are:

    • Ford Fusion (G10-1924W)
    • Dodge Caravan (G41-1192W)
    • Dodge Truck (G42-B1622)

    Reservations can be placed through Microsoft Outlook. Please see the following instructions on how to reserve a vehicle:
     

    1. Go to Office 365 Outlook web application
    2. Go to "Calendar"
    3. Select the day you'd like to reserve a vehicle, then click "New event"
    4. Fill out the reservation details, selecting the desired vehicle in the "Search for a room or location field." Be sure to record the business purpose the vehicle is being used for in the reservation
    5. Click "Save"

    This will send a reservation request to the GSA Vehicle Administrators who will review and process the request.
    The keys and gas cards for all vehicles are located at SSC 28 Room 52 for pick up. You may pick up the keys and gas card at your scheduled appointment time or arrange to pick them up early for convenience of travel arrangements.
     

  • Division-specific GSA Vehicles are available for reservation with department administrators. Gas credit cards for these vehicles are also located at SSC 28 Room 52. 

The above document creates an overview for Near Field Cards (NFC), including:

 

The above document gives answers to frequently asked questions, including:

Main Contacts
Fleet Manager Christian Whalen ctwhalen@jlab.org / 5899
Fleet Mechanic Joe Thomas thomasb@jlab.org / 5440
Fleet Administrator Clayton Tye rctye@jlab.org / 6861
Vehicle Inventory

Jefferson Lab has partnered with the General Services Administration (GSA) to provide vehicle services to the Lab community.  Vehicles available for reservation include vans, sedans, and trucks.

Fleet List

 

Policies For Using GSA Vehicles
Training to Use a Vehicle

  • Currently, the only training required is to review and sign a "GSA Vehicle Record of Training" document. This can be read and signed in advance on the GSA NFC FOB and Accident Packet Training or can be reviewed and signed at the NFC issuance appointment. This document summarizes GSA Vehicle and NFC procedures in a quick-reference format.

    By reviewing and signing this document, the individual acknowledges and understands the requirements of operating a GSA Vehicle and owning a NFC fob.

  • GSA Vehicle NFC use and Accident packet training
  • GSA Vehicle Quick Guide
Reserving a Vehicle

  • Four GSA Vehicles are available for Lab-wide reservation. They are:

    • Ford Fusion (G10-1924W)
    • Dodge Caravan (G41-1192W)
    • Dodge Truck (G42-B1622)

    Reservations can be placed through Microsoft Outlook. Please see the following instructions on how to reserve a vehicle:
     

    1. Go to Office 365 Outlook web application
    2. Go to "Calendar"
    3. Select the day you'd like to reserve a vehicle, then click "New event"
    4. Fill out the reservation details, selecting the desired vehicle in the "Search for a room or location field." Be sure to record the business purpose the vehicle is being used for in the reservation
    5. Click "Save"

    This will send a reservation request to the GSA Vehicle Administrators who will review and process the request.
    The keys and gas cards for all vehicles are located at SSC 28 Room 52 for pick up. You may pick up the keys and gas card at your scheduled appointment time or arrange to pick them up early for convenience of travel arrangements.
     

  • Division-specific GSA Vehicles are available for reservation with department administrators. Gas credit cards for these vehicles are also located at SSC 28 Room 52. 

The above document creates an overview for Near Field Cards (NFC), including:

 

The above document creates an overview for vehicle safety, including:

The above document gives answers to frequently asked questions, including:

Main Contacts
Fleet Manager Christian Whalen ctwhalen@jlab.org / 5899
Fleet Mechanic Joe Thomas thomasb@jlab.org / 5440
Fleet Administrator Clayton Tye rctye@jlab.org / 6861