Sports Definitions & Rules
1.0 Purpose
Employee communication and cooperation are the two most important benefits a company derives from employee programs and activities. Employees are encouraged to come together informally in a variety of different activity group settings and come to know and trust each other. The informal group activity experience carries over to the formal work environment, enhancing employee morale and communication.
2.0 Eligibility
Jefferson Lab employees, retirees, users, and their immediate families are encouraged to pursue their exercise, cultural, educational and social activity interest through Jefferson Lab Activities Group sponsorship.
3.0 Athletic Clubs
On site employee Athletic Club functions which; (1) are planned and implemented on non-work time; (2) are NOT political (advocate political figures, political issues, or conditions of employment) in nature; and (3) do not duplicate existing JAG activities and services.
Athletic Clubs form the core of regular and/or seasonal athletic activity from within the lab's infrastructure that specifically do not include team competition against other non-lab groups or within team leagues. Athletic Clubs have access to the JAG capital sports equipment and can make requests for capital sports equipment improvement or purchase which will be considered.
4.0 Athletic Teams
Off site employee Athletic Team functions which are sponsored by the JAG are limited to activities which: (1) are planned and implemented on non-work time; (2) are NOT political (advocate political figures, political issues, or conditions of employment) in nature; and (3) do not duplicate existing JAG activities and services.
Athletic Teams form the core of seasonal athletic activity from within the lab's infrastructure that specifically include team competition with other non-lab groups and, particularly, within team leagues. Athletic Teams have access to JAG capital sports equipment and can make requests for capital sports equipment improvement or purchase.
5.0 Liaison Person
Both Athletic Clubs and Athletic Teams shall be represented by a Club/Team contact and/or co-contact who acts as liaison between the Club/Team and JAG. This liaison is responsible for meeting the requirements set forth in Sections 8.0 and 9.0 of this document.
6.0 Capital Equipment
A collection of sporting goods property is stored in the commonly accessible "Mouse-House" closet located in CEBAF center. A complete inventory of the sports equipment, organized according to sport, indicates when the item was made part of the inventory, the cost to acquire the item, and how the item was acquired (purchase or donation). A policy to borrow and improve the capital equipment inventory exists.
To borrow equipment, a sign-out sheet is available at the equipment storage area for both (a) short-term use defined to be less than 24 hours requiring no specific JAG permission and (b) long-term use to be more than 24 hours with permission and duration to be approved by the JAG representative. Also available at the equipment storage area is request form to purchase and/or improve specific capital equipment. The request form can be sent to Bridget Paul.
7.0 JAG Athletic T-Shirts
An official JAG Athletic T-shirt exists, and is available to JAG approved Athletic Club and Athletic Team members.
8.0 Rules for Forming an Athletic TEAM
The person or persons wishing to form a JAG sponsored Athletic Team must follow the guidelines set forth in this section.
- Advertise for Team Members
Create your own flyer with all pertinent information about the Athletic Team. The flyers will be posted on the JAG bulletin boards which are located in most buildings at Jefferson Lab. The JAG will also provide the computer center with the information regarding the Athletic Team and place a text advertisement on the JLAB computer news. - Liaison (Contact Person)
The person or persons listed on the flyer must gather and distribute information regarding the Athletic Team to inquiring persons. The Liaison person(s) will be responsible for providing JAG with schedules, rosters, and monthly updates in regards to the Team's events and activities. After the Team has been approved, a Team photo will be scheduled by JAG and coordinated with the liaison.
The JAG strongly suggests that the contact person arrange a meeting to discuss the league rules and team formation. The details may also include, but are not limited to: - Registration Cost Per Team
A specific and pre-determined protocol for reimbursing fees paid for JAG sponsored Teams is set forth. JAG sponsored Teams may consist of Jefferson Lab employees and non-Jefferson Lab employees. A Jefferson Lab employee {includes Virginia State employees working on site} is someone who is paid by the Department of Energy through the Jefferson Science Associates. Jefferson Lab employees should make up at least 75% of the total number of persons on the submitted roster. - Special Equipment Requirements
& League Rules
Discuss league requirements and rules. For instance, a soccer league will require shin guards for each player, or for the case of COED Leagues, a minimum number of female players must be present to begin a game. - Skill Levels
Explain if league has more than one skill category. Co-ed leagues will typically require a minimum number of female athletes for each game. Some members may not want to play on highly competitive teams, and may want to form another team in a different skill category. - JAG T-Shirts
JAG T-shirts are available for league teams upon request and approval. - Complete Athletic TEAM Funding Request Form
The JAG Athletic Team funding Request Form is available on-line.
The funding request form must be submitted at least ten (10) working days prior to league registration deadline in order to be considered for JAG team fee reimbursement.
9.0 Rules for Forming an Athletic CLUB
The person or persons wishing to form a JAG sponsored Athletic Club must follow the guidelines set forth in this section.
- Advertise for Club Members
Create your own flyer with all pertinent information about the Athletic Club. The flyers will be posted on the JAG bulletin boards which are located in most buildings at Jefferson Lab. The JAG will also provide the computer center with the information regarding the Athletic Team and place a text advertisement on the JLAB computer news. - Liaison (Contact Person)
The person or persons listed on the flyer must gather and distribute information regarding the Athletic Club to inquiring persons. The Liaison person(s) will be responsible for providing JAG with schedules, rosters, and monthly updates in regards to the Club's events and activities. After the Club has been approved, a Club photo will be scheduled by JAG and coordinated with the liaison. - JAG T-Shirts
Subsidized JAG T-shirts are available for Athletic Club members. Limit is one (1) shirt per person per year. - Complete Athletic CLUB Request Form
The JAG Athletic CLUB Request Form is available on-line from the World Wide Web site. Submit final roster on-line or via interoffice mail. Early planning and completion of form will expedite the approval process.