2010 Lab Shutdown/Exception Process

2010 Lab Shutdown/Exception Process

The Laboratory shutdown begins Thursday, December 23 at 5 p.m.The Lab
will reopen on Monday, January 3, 2011. As a reminder, December 24, 27,
30 and 31 are designated as holidays. December 28, 29 can be taken as
vacation days or as Leave Without Pay (LWOP). The LWOP option is
available only during the Lab shutdown.For those employees who elect
LWOP, they must adhere to the guidelines detailed below. Employees are
responsible for charging time to the Leave codes as appropriate.

Exempt employees who elect to take LWOP CANNOT be on the premises during
the Lab shutdown and are NOT authorized to work during this time. Those
exempt employees who choose to charge LWOP in lieu of vacation must
notify their supervisor and HR, via email to Josh Cameron
(jcameron@jlab.org) no later than Friday,
December 17, 2010.

Non-exempt employees who elect LWOP should only charge actual hours
worked to their time sheet. An email from the non-exempt employee to
Josh Cameron in HR (jcameron@jlab.org) and
the immediate supervisor is required no later than Friday, December
17, 2010
if LWOP during the shutdown is selected.

Those employees who elect LWOP are advised that sick and vacation leave
accruals for the time sheet period will be prorated down. This
proration is also true for the employer TIAA contributions.

Associate Directors are responsible for submitting a list to Rusty
Sprouse no later than 12PM, Monday, December 20
for employees that
are required to work during the shutdown period. For all exempt
employees required to work during the holiday shutdown, adherence to the
time charging practices and on-site rules outlined above is essential.

It is critical that all employees on site provide proper notification
due to the power outage impacting various buildings across the campus.
No one will be allowed to work in buildings affected by the power outage
without prior approval from Facilities Management and Safety. The power
outage will affect CEBAF Center, EEL, and Test Lab during the entire
holiday period.

During the shutdown, facility and infrastructure maintenance and energy
saving measures will be in effect in the remaining buildings including
the VARC and ARC. This means that building temperatures will be reduced
and certain equipment will be turned off to save energy.

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