April 4th Timekeeping System Update

 

The JLab timekeeping system and processes have been updated effective April 1, 2019.  There is a wealth of information available on the payroll website https://www.jlab.org/finance/payroll to assist employees with the new system.  Thank you to the many employees who are recording their time daily.  Please note the following information:

  • Employees shall record their time at the end of the day when their work shift is complete, not when they arrive for work.  If you forget, simply record it the following morning.  Please do not record work-time in advance.
  • All employees need to be sure to either record time daily in the timekeeping system or use an off-line system for maintaining their hours.  Any off-line system shall be retained by the employee for audit and must be provided to an auditor when requested.  This could occur at any time for any time period including a few years after the timesheet period has been closed.  It is therefore recommended, employees record time in the timekeeping system daily at the end of their work-day.
  • Several employees have had issues with the system freezing or taking a long time to load.  We are attempting to diagnose the problem, but it appears the problem is related to the employees’ browser caching information.  It is important for employees to clear their browser cache.  If employees need information on how to clear their cache, please have them go to the Payroll website https://www.jlab.org/finance/payroll.  Thank you for your patience as we work through this issue.