During the annual validation period, each custodian must "validate" all
of the items on his or her inventory list. Like last year, custodians
will be asked to state the general condition of their assigned property:
"good," "fair" or "poor." Guidance for determining property condition is
provided on your property validation webpage.
Or you may go to the web-based training page:
http://www.jlab.org/div_dept/train/webbasedtraining.html. Click on
Property Custodian Refresher to access the training.
The Property Policy Manual Section 3.16 states: If property cannot be
located during the validation, custodians must report the missing
property (including: borrowed, user owned and property in the possession
of subcontractors) to the Jefferson Lab Property Officer by email
Immediately following this initial notification, the custodian must
initiate a Jefferson Lab Missing Item Report (available on the Property
Management webpage at: http://www.jlab.org/fm/property/) and then
route the report through their Division Management.
Division Management shall investigate the loss and include the following
elements in the report:
The Missing Item Report with Division Management comments must then be
Jefferson Lab Property Manager
Mail Stop 28G
content by firstname.lastname@example.org
maintained by email@example.com
Submitted: Monday, April 5, 2010 - 3:00pm