Staff, Supervisors Must Complete Employee Job Task Analysis by Jan. 29
Beginning this year, EJTAs are to be done annually during the month of January. These annual reviews will be done first by the employee and then reviewed and approved by the supervisor. After each employee completes the EJTA questionnaire for him/herself, the supervisor must review and approve before the employee's Skill Requirements List (SRL) can be considered current.
According to JLab's Integrated Safety Management program, creating and maintaining a current SRL (formerly called an Individual Training Plan) is the job of the immediate supervisor who selects requirements from a list of training courses and adds them (or has the Training Office add them) to direct reports' SRLs. Sometimes this is done with the participation of the employee and sometimes not. When a person's job or supervisor changes, an SRL review by the new supervisor, though important, is often neglected. New hires whom have an SRL already done according to the needs of the position they're filling can begin required training immediately, but few know their training requirements on their start dates.
In addition to the lack of rigor in reviewing and changing SRLs to meet changing job needs, our current system assumes that supervisors know not only what the requirements of a job are, including hazards, certifications, etc., they also know what courses are appropriate to meet them. These may be courses they, themselves, have never taken. To expect a supervisor to know the hazards and skill requirements of a job or work location is one thing, but expecting her or him to know the content of dozens of training courses is too much. That's where the EJTA, or Employee Job Task Analysis, comes in.
The EJTA was developed here and at several other labs to address the problems listed above, mostly in the ES&H (Environment, Safety & Health) arena. Responsibility still rests with the immediate supervisor, but does not require him or her to assign training that may or may not fit the needs of the job. Instead, all possible training-related requirements are tied to a series of web-based questions. If the answer to a question is yes, any training-related skill requirement associated with it is added to the SRL. In addition, a yes answer may open other, more detailed sub-questions that operate in the same way.
When all questions have been answered, an accurate SRL has been built. The EJTA is also part of the Critical Hire Form so a new hire can have his or her training requirements even before starting work. Automatic notices will be sent to new supervisors when they acquire a new employee or when an employee changes jobs or organizations. These notices remind them that an EJTA review is necessary.
STAFF: If you haven't already completed your Employee Job Task Analysis (EJTA) this month, please do so before the end of January. The EJTA is located online at: <https://mis.jlab.org/mis/apps/training/ejta>
SUPERVISORS: Before the end of January, please review and approve your staff members' Employee Job Task Analyses.
The EJTA tutorial is available at: http://www.jlab.org/div_dept/train/lms/ITP_Tutorial.pdf
For any questions you may have on the electronic EJTA process, contact Bruce Ullman at x7170 (firstname.lastname@example.org).