Steps for Achieving FY06 Budgets

Due to funding reductions in FY2006 from DOE for the Nuclear Physics program, we need to take some immediate steps to reduce costs at the Laboratory. Effective immediately, we will implement the following procedures:

Travel - We will reduce travel budget for FY06 by 30%. All travel requests will be routed to the CFO for approval by the COO.

IT Hardware - all IT hardware, including computers, printers, monitors, PDAs, pagers, and cell phone purchase requests will be routed to the CIO for approval before funds are committed. All such purchases made by credit card or e-commerce must be pre-approved by the CIO via e-mail.

Furniture - all requests for furniture purchases >$250 will be routed to the Facilities Manager for approval by the COO. All furniture purchases made by credit card or e-commerce must be routed to the Facilities Manager first via e-mail.

Contract labor/consultants - all requests for contract labor and consultants will be routed to the CFO for approval by the COO.

Procurements - all other purchase requests >$5,000 not included specifically above will be routed to the CFO for approval by the COO. Any purchases >$5,000 made by credit card or e-commerce must be sent to the CFO via e-mail prior to purchase.

Labor - all new hire requests will be reviewed and approved by the Laboratory Director. Requests must be submitted to HR and must be accompanied by a justification form available from Human Resources.

We need everyone's cooperation in implementing the actions outlined above. If you have any questions regarding these procedures, please contact Mary Erwin or Roy Whitney.

Christoph Leemann

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