Time Reporting for Inclement Weather on March 2nd & 3rd

As a result of the Lab closing due to weather conditions on Monday,
March 2, 2009 and the delayed opening on Tuesday, March 3, 2009,
employees are to follow the guidelines below for recording time:

All Staff:

If you were already scheduled for vacation/sick leave on Monday, March
2nd and/or Tuesday, March 3rd, then enter your hours accordingly as
vacation/sick leave. The closing and/or late start does not affect your
time entries.

Only employees who came to work after the late start will be granted up
to two hours of paid Weather/Public Emergency Leave on March 3rd;
otherwise, vacation (or leave without pay if vacation leave is
exhausted) must be charged.

Students & Casuals:

No hours should be recorded on Monday. Record actual hours worked on
Tuesday as normal. Students and Casuals are not eligible for any type
of leave.

Non-Exempt Staff:

Record 8 hours on Monday to Weather/Public Emergency Leave or to
vacation/sick leave if you were already scheduled for vacation/sick
leave. Record actual hours worked on Tuesday as normal. The remainder
of your scheduled work day should be charged either to Weather/Public
Emergency Leave (up to two hours) or vacation accordingly.

Exempt Staff:

If you record productive time by day, record 8 hours on Monday to
Weather/Public Emergency Leave or to vacation/sick leave if you were
already scheduled for vacation/sick leave. Record your actual hours
worked on Tuesday. The remainder of your scheduled work day should be
charged either to Weather/Public Emergency Leave (up to two hours) or
vacation accordingly.

If you record productive time with percentages, record 8 hours on Monday
to Weather/Public Emergency Leave or to vacation/sick leave if you were
already scheduled for vacation/sick leave, and record up to two hours of
Weather/Public Emergency Leave or vacation on Tuesday, March 3rd.
Complete your percentages accordingly at the end of the pay period.

If the Weather/Public Emergency Leave charge line is not already on your
timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,
Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public
Emergency Leave. If you have any questions, please contact me at ext.
7503 or Sharon Hay at ext. 7620.



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