Time Reporting Instructions for Early Release and Delayed Opening

As a result of the Lab's early closing on Thursday, December 16, 2010
and the delayed opening on Friday, December 17, 2010, employees are to
follow the guidelines below for recording time:

All Staff:
If you were already scheduled for vacation/sick leave on Thursday,
December 16th and/or Friday, December 17th, then enter your hours
accordingly as vacation/sick leave. The early closing and/or late start
do not affect your time entries. Please note that only employees who
were at work on December 16th and remained at work until the designated
time of dismissal will be granted Weather/Public Emergency Leave;
otherwise, vacation leave must be charged. Also, employees must have
reported to work on December 17th in order to receive up to three hours
of paid Weather/Public Emergency Leave; otherwise, vacation (or leave
without pay if vacation leave is exhausted) must be charged.

Students & Casuals:
Record actual hours worked on Thursday and Friday as normal. Students
and Casuals are not eligible for any type of leave.

Non-Exempt Staff:
Record actual hours worked on Thursday and Friday as normal. The
remainder of your scheduled work days should be charged either to
Weather/Public Emergency Leave (up to four hours on December 16th and up
to three hours on December 17th) or vacation accordingly. Record 8
hours on Thursday and Friday to vacation/sick leave if you were already
scheduled for vacation/sick leave.

Exempt Staff:
If you record productive time by day, record your actual hours worked on
Thursday and Friday. The remainder of your scheduled work days should
be charged either to Weather/Public Emergency Leave (up to four hours on
December 16th and up to three hours on December 17th) or vacation
accordingly. Record 8 hours on Thursday and Friday to vacation/sick
leave if you were already scheduled for vacation/sick leave.
If you record productive time with percentages, record up to four hours
on December 16th and up to three hours on December 17th to
Weather/Public Emergency Leave or vacation accordingly. Complete your
percentages as usual at the end of the pay period. If you were already
scheduled for vacation/sick leave, record 8 hours on Thursday and Friday
to vacation/sick leave.

If the Weather/Public Emergency Leave charge line is not already on your
timesheet, follow the instructions below to add it:

  • Click on the binoculars in the Project Field
  • Click on the + next to Favorites
  • Highlight the Weather/Public Emergency line
  • Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your Favorites,

  • Click on the binoculars in the Project Field
  • Click on the + next to Jefferson Lab
  • Click on the + next to Leave
  • Highlight the Weather/Public Emergency line
  • Click on Add to Timesheet

Please note that no comment is required when entering the Weather/Public
Emergency Leave. If you have any questions about the timesheet
instructions for the Weather/Public Emergency Leave, please contact me
at ext. 7503 or Sharon Hay at ext. 7620.



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