Timesheet Instructions for Early Closing on November 22, 2006

As a result of the early closing due to weather conditions last Wednesday,
November 22, 2006, employees are to follow the guidelines below for
recording time:

All Staff:
Only employees who were at work and remained at work until the
designated time of closing will be granted paid Weather/Public Emergency
Leave; otherwise, vacation (or leave without pay if vacation leave is
exhausted) must be charged.

If you were already scheduled for vacation/sick leave on Wednesday,
November 22, then enter your hours accordingly as vacation/sick leave.
The early closing does not affect your time entries.

Students & Casuals:
Record actual hours worked on Wednesday as normal. Students and Casuals
are not eligible for any type of leave.

Non-Exempt Staff:
Record actual hours worked on Wednesday as normal. The remainder of your
scheduled work day should be charged either to "Weather/Public Emergency
Leave" or vacation accordingly.

Exempt Staff:
If you record productive time by day, record your actual hours worked on
Wednesday. The remainder of your scheduled work day should be charged
either to "Weather/Public Emergency Leave" or vacation accordingly.

If you record productive time with percentages, record the actual
amount of "Weather/Public Emergency Leave" or vacation on Wednesday,
November 22nd. Complete your percentages accordingly at the end of the
pay period.

Adding the Weather/Public Emergency Leave Line

If the Weather/Public Emergency Leave charge line is not already on
your timesheet, follow the instructions below to add it:

Click on the binoculars in the Project Field
Click on the + next to Favorites
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

If you do not see the Weather/Public Emergency charge in your
Favorites,

Click on the binoculars in the Project Field
Click on the + next to Jefferson Lab
Click on the + next to Leave
Highlight the Weather/Public Emergency line
Click on Add to Timesheet

Please note that no comment is required when entering the
Weather/Public Emergency Leave. If you have any questions, please contact
me at ext. 7503 or Heidi Derby at ext. 7547.

Janet P Smith
Payroll Supervisor



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