Jefferson Lab Weekly Briefs March 11, 2015

Jefferson Lab Weekly Briefs
March 11, 2015


Jefferson Lab Published Journal Articles March 2-6

  • G. M. Urciuoli et al. (Jefferson Lab Hall A Collaboration). "Spectroscopy of Lambda-9Li by electroproduction." Phys. Rev. C 91 034308 (2015).

Remember to submit your papers for approval to the Jefferson Lab Publications database.

JSA Minority/Female Undergraduate Research Assistantship
Jefferson Lab is seeking candidates for a Research Assistantship. JSA will provide funds to support a junior or senior level student at the university during the 2015-2016 academic year. This project is supported by the JSA Initiatives Fund Program, a commitment from the JSA owners, SURA and PAE Applied Technologies. These funds support programs, initiatives, and activities that further the scientific outreach, promote the science, education and technology of the Jefferson Lab and benefit the lab’s extended user community in ways that complement the lab’s basic and applied research missions. In recent years, students have used the funds to aid the exploration of 3D printed scintillator detectors for the study of field emission in accelerating cavities, as well as a presentation at the SESAPS conference on work done on the PrimEx-II Collaboration. Nominations will be accepted through April 17. For more information, visit the website.

Facilities Management and Logistics

Jefferson Lab Vehicle Fleet Drivers: Do's and Don'ts
In addition to safe driving, Jefferson Lab Fleet vehicle drivers are responsible for the proper use, maintenance and protection of their vehicles. Abiding by the posted do’s and don’ts will help the lab keep costs down and provide quality service. A list of safe-driving tips has also been posted for all Jefferson Lab fleet drivers.

Jefferson Lab Calendar of Events

March 12-14: Q-weak Collaboration Meeting
March 16: Safety Shoe Vendor on-site
March 17: Dale Carnegie Lunch & Learn
March 23: Annual T-Shirt Contest entry deadline
March 26: E-Commerce Vendor Fair
March 30-31: MEIC Collaboration Meeting
April 1: Teacher Night at Jefferson Lab
April 11-14: APS April Meeting
April 19-20: A' Experiment (APEX) 2015 Collaboration Meeting
May 3-8: International Particle Accelerator Conference (IPAC15)

Environment, Safety, Health & Quality

Wet Weather and Slippery Floors
Many of us shake off our umbrellas when we enter a building from the rain to remove excess rain water. Most Jefferson Lab building entryways have some form of carpet or mats to catch most of this water. However, there may be sufficient water still on the shoes or umbrellas to leave puddles along with each step into the building. On smooth flooring, these puddles can potentially cause a coworker to slip and fall.

Easy ways to prevent this scenario is to take a few extra seconds to tap the umbrella tip on the carpet (or outside before entering) or stomp the water out of your shoes a few times. Also take advantage of the plastic sleeve stands in some buildings to cover your umbrella and keep dripping water off of smooth floors. Be considerate of those who follow you into the building; your actions may prevent a serious injury.

Computing and Networking Infrastructure

Annual Computer User Account Audit Ends Soon
The annual computer user account audit will end soon. All supervisors and sponsors of employees/users with computer accounts at Jefferson Lab are required to review and re-authorize accounts by close of business on Monday, March 16. This audit is a critical part of maintaining an appropriate level of cyber security at Jefferson Lab. You can begin the audit through the "User Audit" link under the Personal Information section on Insight. If you need assistance during the audit, contact Chris Williamson, x6245.

CNI Systems Maintenance Period Set for March 17, 5-7 p.m.
The CNI group is currently planning a Systems Maintenance Period for Tuesday, March 17, 5-7 p.m. During this time, the group will be patching and rebooting the Zimbra mail servers. This will cause a short (5-10 minute) outage while the systems are rebooted. If you have a Zimbra account, you can expect a 5-10 minute interruption of your email access starting at around 5:30 p.m. The Zimbra environment will be back up and functioning by 6 p.m. Additionally, several of the Core CUE applications will be updated, including Firefox and Thunderbird. Some work will also be done on the lab's phone lines, but no outage is expected.  Finally, Windows and Linux patches will be released to all desktops and servers. Plan on rebooting your system to finalize the patch installation no later than Friday, March 20. As always, if you have any questions or concerns regarding these maintenance activities, please contact the IT Division Helpdesk, x7155.


Jefferson Lab to Test Notification Tools During Statewide Tornado Drill
A test will be conducted of Jefferson Lab’s emergency notification systems at 9:45 a.m. on Tuesday, March 17. Don't respond to the siren or any of the test notification messages; this will be a test of the lab’s emergency notification systems and not a personnel response exercise. This operational test of the lab’s severe weather/emergency communications systems will take place at the same time as the statewide Tornado Drill, planned by the Virginia Department of Emergency Management. Jefferson Lab’s Tornado Siren, Site-Wide Alert system (email, page and Cisco phone text message), and the Public Address tool (verbal announcement over Cisco phone speakers) will be tested concurrently beginning at 9:45 a.m. The NOAA radios placed around the lab should also sound during this test. The entire test period shouldn't last more than four minutes. Individuals with useful feedback or observations regarding any aspect of this test are asked to email their input to Jefferson Lab’s Emergency Manager, Tina Menefee, at by 5 p.m. Friday, March 20. For more information, see the full all-staff memo.

Jefferson Lab Property Management Best Practices
Nearly every employee at Jefferson Lab is a property custodian and is responsible for the proper use, control, physical protection and disposition of his or her assigned government property – be it one item or 100. For more information about the proper management and disposal of property, refer to the Property Manual, which is accessible from the Property webpage. In advance of the annual property validation process, scheduled to begin in March, Christian Whalen, Jefferson Lab property manager, offers property advice in the linked all-staff memo.

New SOTRs Can Get Required Training on March 24
Jefferson Lab will hold Subcontracting Officer Technical Representative (SOTR) training (GEN020) on Tuesday, March 24, 8:15 a.m.-12 noon in the Support Service Center (SSC), Bldg. 28, Room 53. Anyone who has recently been tasked to serve as a SOTR or will be required to serve as SOTR on any project at Jefferson Lab is required to be certified. Attending this training is one part of the Jefferson Lab certification requirement for all SOTRs. If you have questions or plan to attend, register by 5 p.m. Friday, March 20, through the Learning Management System, or contact Kathleen Jones, x5139. If you have already attended and would like a refresher, you may also register for this class.

2015 Annual T-Shirt Design Contest Is Underway
Will your design be immortalized in a Jefferson Lab T-shirt? Jefferson Lab's Annual T-shirt Design Contest is underway! This year represents the 30th anniversary for both the T-Shirt design and the Run-A-Round (where the winner will be presented). Entries are due before close of business on Monday, March 23. Each submission should include a front (pocket) and back design. "Jefferson Lab," "DOE," "JSA, LLC," and "2015" must be included in the design. Resubmission of previous non-winning designs is welcome. To enter, submit your design, username, division and telephone (contact) number to Mary Jo Bailey, x7277, Mail Stop 6B. The JAG webpage provides more information and a complete list of rules and submission requirements. The lab community will vote on designs March 30-April 10.

Dale Carnegie Lunch and Learn Professional Development
Training is sponsoring a "Dale Carnegie" Lunch and Learn on Professional Development. The training session will be held on March 17 in CEBAF Center, Room F113, noon-1 p.m. Feel free to bring your lunch and join in on the discussion. This training is informal and open to all employees and will include the topics in the posted flyer.

Discount Entertainment Tickets Available for Employees
Jefferson Lab now offers a link to Tickets at Work, a website that offers employee discounts and corporate prices for entertainment. Locally, discounts include savings of more than 20 percent off at Busch Gardens and Water Country USA, as well as discounts on movie tickets. The site also offers discounts on tickets to other major theme parks, tickets to Broadway shows, hotels and rental cars. The link is also available in the Popular Applications section on Insight.



JLab Weekly Briefs is an ongoing publication providing information on the status of safety, accelerator operations, experiments, free-electron laser, reviews, upcoming activities and special events. Deadline for submission is every Tuesday by 10 a.m. Submit new items to: Public Affairs or contact Kandice Carter at x7263.