Jefferson Lab > COO > JR/IS
Privacy and Security Notice

Registration and Returning Foreign Nationals

All persons requesting access to Jefferson Lab are required to register online. All high school and undergraduate students must register at least two (2) weeks prior to arrival.

This online registration process provides all information required by the Lab for site and building access, training, badging, and medical insurance. New registration forms are required for:

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An Invitation letter is required at the port of entry for all non US citizens requesting a business visa (B-1, WB) to participate in research, workshop, conferences and meetings at JLab. These activities are prohibited with Tourist Visa (B-2, WT)

An IRS tax form must be completed if any type of funding is received from Jefferson Lab (travel, lodging, per diem, etc.). Tax forms must be faxed to (757) 269-7003. Please DO NOT send tax forms via email this violates JSAs PPI policy.
W-8BEN: Foreign nationals
W-8BEN Instructions
W-9: U.S. Citizens & Permanent Residents

Visa and immigration information must be submitted to the JLab Registration/International Services (Support Service Center, building 28) for each visit and assignment to the Lab to establish on-site approval status. Upon completion and departure of a current visit or assignment, on-site access approval status is closed out and badges are disabled until the next on-site visit or assignment.

The JLab Registration/International Services Office should be notified in advance for all badge activations. Badge activation emails must be sent to jris@jlab.org at least 48 hours in advance for all visits and assignments in order to collect the proper documentation, check training status, and submit all information necessary to establish an on-site approval status. If the 48 hour advance notice is not received, it may take up to 24 hours or more to establish on-site approval access status for badge activation after arrival.

Foreign national users must complete a Visit form for each new visit.

International Registration: DOE headquarters approval is required before entry of persons whose country of origin is Cuba, Iran, Sudan, or Syria. All non-U.S. citizens must bring and present government issued picture identification, i.e. passport or green card and current USCIS documents for review. Entry to Jefferson Lab may be denied if identification and current immigration status cannot be verified. Please see UFV&A for more information.

We regret any inconvenience this process may cause and hope you understand our position in these times of heightened security. Please contact tfrye@jlab.org (757) 269-7598 or ewing@jlab.org (757) 269-7687 regarding any questions or concerns.