Administrative Manual - 402 Travel
402.06 JSA/Jefferson Lab Travel Credit Card
Attachment 3: Travel Card Non-Payment Notifications
PAST DUE ACCOUNT – 1st Month (Addressed to Traveler)
A review of the BOA ________________ past due report _________________ indicates an
(report date)
amount of $________ that is 30 days past due, with a total balance due of $ _________.
1) Our research shows the past due charges appear to be related to your trip to ________
(destination)
in __________. A reimbursement check for $___________ was issued on _____________.
(month/year) (check date)
2) Please assist us with identifying the trip(s) associated with the past due charges.
Please give this matter your immediate attention. If payment has already been sent be sure that any late fee and/or finance charge are also paid.
If payment has not already been sent your check for the total balance due, including the past due amount needs to be mailed in time to reach BOA by the payment cut-off date indicated on your last statement.
PAST DUE ACCOUNT – 2nd Month (Addressed to Traveler w/copy to Supervisor)
A review of the BOA ______________ past due report indicates the past due amount of
(report date)
$____________ brought to your attention last month (see below email) still remains unpaid.
This account is now 60 days past due. If payment for the full amount is not received by BOA before the payment cut-off date on your last statement the account the account is in jeopardy of being closed by your Supervisor, Travel Services, or the bank.
Please give this matter your immediate attention and notify Travel Services, via return email, concerning the disposition of balance due on your account before the next statement close date.
PAST DUE ACCOUNT – 3rd Month (Addressed to Supervisor w/copy to Traveler)
A review of the BOA ______________ past due report indicates the past due amount of
(report date)
$ _________on ______________________ Travel Card has not been paid. Prior
(Traveler's Name)
notifications have been sent (see below) but (no payment) has been made/(partial payment) of
$ ________ was made, but a past due amount of $ __________ still remains unpaid.
The Travel Card privilege for this account has been suspended and is in jeopardy of being canceled.
Your assistance in getting this matter resolved will be greatly appreciated.