ES&H Manual



8020 Appendix T3

Oil-Spill Prevention, Control, and Countermeasures (SPCC)



1.0             Purpose

Jefferson Lab’s Spill Prevention, Control, and Countermeasures (SPCC) program is managed in accordance with the requirements of 40 CFR Part 112 – Oil Pollution Prevention; specifically Subparts A through C, also known as the “SPCC rule”. The basic elements of these requirements include:

·         Oil spill prevention

·         Control mechanisms and/or preparation for future spills

·         Spill response/countermeasures for containment and mitigation of releases

In order to comply with the above regulations, Jefferson Lab must also maintain and abide by the requirements of an approved SPCC plan. The plan includes information about the facility, inventory of all oil-containing units onsite, discharge prevention measures in place, spill controls and countermeasures, administration and security, and emergency contact list for all personal involvement in spill response. A copy of the SPCC Plan is available at the following location: https://www.jlab.org/ehs/env_assess.html.

2.0             Scope


Jefferson Lab’s SPCC program focuses on prevention of oil spills at the facility, adequate response and reporting in the event of a spill, protection of natural resources, and maintaining compliance with existing regulatory requirements.


3.0             Definitions


To get a better understanding of compliance requirements for Oil Pollution Prevention, it is beneficial to become familiar with the following terminology:

·         Aboveground Storage Tank (or “AST”) – device used to store oil with total volume greater than 90% above the ground surface.

·         Bulk Storage Container – any container used to store oil prior to use, while in use, or prior to distribution; oil-filled electrical, operations, or manufacturing equipment are not classified as bulk storage containers.

·         Discharge – any spills, leaks, emissions or dumping of oil that is not authorized under an environmental permit.

·         Facility – onshore or offshore building, property, parcel, structure, installation or pipeline that is used in oil well drilling, production, refining, storage, processing, transfer, distribution, treatment or use.

·         Navigable Waters – waters subject to the ebb and flow of the tide used to transport commercial goods.

·         Oil – fats, oils, greases including petroleum, fuel oil, sludge, mineral oils, oil refuse or oil mixed with waste.

·         Oil-filled Operational Equipment – equipment that includes an oil storage container where the oil is present for the sole purpose of supporting the function of the device; includes hydraulic systems, lubricating systems (pumps, compressors, and other rotating equipment), gear boxes, machining coolant systems, heat transfer systems, transformers, circuit breakers, and electrical switches.

·         Secondary Containment – a method of surrounding oil-containing units in order to collect discharges in the event of a system failure, to prevent impacts to local environment.

·         Sheen – a thin layer of oil present on the water surface that may appear as a silver, rainbow or gray hue; can serve as a good indicator of an active or recent oil discharge.

·         SPCC Plan – document required by 40 CFR Part 112 detailing the equipment, workforce, procedures, and processes to prevent, control and provide countermeasures for a discharge.

·         Spill Response Kit – compilation of absorbent materials, dikes, and other equipment strategically placed at a specific location for the purpose of immediate response and mitigation of a spill or discharge.

·         Storage Capacity – total oil containing volume of a tank or other equipment used for storage, containment, or processing.

·         Underground Storage Tank (or “UST”) – device used to store oil with total volume 10% or greater beneath the ground surface.

·         Vaulted Tank – tank situated inside of an underground vault that allows for physical inspection of the exterior of the tank; this term is also applied to ‘double-walled’ tanks.

4.0             Spill Prevention


Spill prevention includes engineering or administrative controls utilized in the effort to eliminate the potential oil discharges. Prevention measures included in Jefferson Lab’s SPCC program include the following:


·         Training for onsite personnel and confirmation of appropriate subcontractor training, working closely with oil containing units with the potential to discharge to the environment.

·         Maintenance of (and update as necessary) Operational Safety Procedures (OSP) concerning the management of oil-containing units.

·         Inspections of oil containing equipment to ensure structural integrity, proper closure of containers and other spill-preventive measures.

·         Replacement and/or maintenance of oil-containing units that no longer have proper structural integrity.

·         Prohibiting the use of vehicle or equipment onsite with a significant oil leak.

·         Prohibiting the changing of automobile oil anywhere on-site.

·         Requiring subcontractors to prepare and submit a project specific SPCC when appropriate.


5.0             Spill Controls and Countermeasures


Spill controls and countermeasures include actions taken to mitigate a discharge of oil once it has occurred, to minimize the impacts to the environment, and to prevent similar events from occurring in the future. Controls and countermeasures utilized in Jefferson Lab’s SPCC program include the following:


·         Provide containment pallets or suitable secondary containment for all oil containers with five-gallon or more capacity.

·         Setting up secondary containment prior to working with oil containing equipment that is in the close vicinity of vulnerable areas such as stormwater conveyances or sanitary sewer drains.

·         Reporting any potential symptoms of oil spills, including: the observation of sheens on water surfaces, fresh staining on ground surfaces, and other evidence of leakage from any oil-containing units.

·         Stopping the flow of an active oil discharge if conditions are safe to do so.

·         Proper containment of discharge flows by personnel trained in spill response; these actions can include the installation of dikes or berms around the impacted area, covering of downstream receiving storm drains and sanitary sewer drains, and the placement of absorbent materials on spilled materials.

·         Apply ‘lessons-learned’ from incidents or occurrences from past events to counter the effects of future events.

·         Any onsite personnel working with systems or equipment onsite that contains oil must:

o   Adhere to the Preventive & Scheduled Maintenance Programs described in the OSPs for your work area.

o   Comply with inspection procedures for oil-containing units described in the OSPs for your working area.

o   Be alert for oil leaks or spills from oil-containing units in your work area, contact proper response personnel in the event of a spill, and provide proper response if already trained to do so.

o   Ensure that all labels are legible and written in permanent marker.


NOTE:  Quick action in the event of a spill will minimize contamination. Immediately use the containment and clean-up measures available to you. Don’t hesitate to call for help at x5822 or x7308.


6.0             Responsibilities

NOTE: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.

6.1              Everyone at Jefferson Lab

·         Be aware of potential oil contamination problems in your work area and how to contact the appropriate people to address or resolve any concerns.

·         Prior to performing equipment installation or maintenance, or prior to handling and transporting any oil, ensure that all spill prevention and control measures are in effect to prevent the spread of any potential spillage.

·         Complete or assign SPCC training if appropriate.

·         Immediately report problems with equipment or procedures to your supervisor.

·         Be familiar with oil-related OSPs and the special response procedures for your work area in the event of an oil spill.

·         Recommend improved methods to prevent oil spills and leaks in your work area.

·         Provide guidance to subcontractors to develop procedures to address SPCC concerns to be included with their safety plan. ES&H Division staff can provide support as needed.


6.2              Facilities Management & Logistics

·         Establish and maintain a stockpile of sandbags for spill response.

6.3              ES&H 

·         Maintain inventory of spill containment equipment and absorbent materials and replenish as necessary.

·         Maintain a record copy of the SPCC Plan and have it available for review.

·         Conduct routine inspections of laboratory areas with a potential for large quantity releases.

·         Maintain records of unanticipated releases for trending, reporting, and communication with TJSO.

·         Maintain the SPCC Plan and appoint a SPCC coordinator.


7.0             Qualifications


Individuals who work with oil having an initial risk code ≥ 2 must be trained to anticipate, prevent, and mitigate spills. Jefferson Lab’s SPCC Plan and associated training program focuses on the prevention of oil spills to the environment.


7.1              Training

·         All applicable personnel involved in the use or transport of oil or oil products, shall receive general and job-specific oil-spill response training.

·         Forklift operators moving oil products or oily-waste materials must have a current Forklift Operator’s Certificate.


8.0             References


40 CFR Part 112 – Oil Pollution Prevention

40 CFR Part 279 – EPA Standards for Managing Used Oil

Jefferson Lab “Spill Prevention, Control and Countermeasure Plan"


9.0             Revision Summary


Revision 0.1 – 03/23/2021 – Periodic Review; reviewed and made minor updates to reflect current process per MOA-2020-10-01-02, updated footer and header, no approval needed for minor edits

Revision 0.0 – 10/27/17 – Initial Content