ES&H Manual

Fire Protection Supplement

Chapter 9:  

Evacuation Procedure for Drills and Actual Events


1.0             Purpose

Evacuation drills are conducted to familiarize staff with fire alarm and evacuation routes, test the process of accounting for all personnel known to be in the building, and evaluate staff response to an alarm. An actual event evacuation follows the same process steps as an evacuation drill minus preparation and alarm activation.

At least one evacuation drill, for the Required Buildings listed below, is performed each calendar year by the designated Evacuation Drill Coordinator and in accordance with International Fire Code; Section 405 Emergency Evacuation Drills and DOE G 151.1-4 Section 7.3.8 Accountability. An actual event, that causes an evacuation, may serve as a qualifying “evacuation drill” if it is documented as described in the procedure process steps.

Required Buildings


Evacuation Drill Coordinator



Tim Minga


ATS (Bldg. 89)

Tim Minga


CEBAF Center (Bldg. 12)

Jodi Patient


Counting House  (Bldg. 97)

Mahlon Long


EEL (Bldg. 90)

Jack Segal



Mary Jo Bailey


Hall A

Jessie Butler


Hall B

 Denny Insley


Hall C

 Walter Kellner


Hall D

 Mark Stevens



 Steve Benson


TED (Bldg. 55)

Joyce Miller


Test Lab (Bldg. 58); Test Lab Addition (TLA)

 Phil Denny



Tim Minga


Last updated October 23, 2017 (see the  Fire Marshal for most current listing)


2.0             Scope

This document describes the procedure used to conduct planned evacuation drills, including preparation, performance, and documentation.

3.0             Responsibilities

3.1              Evacuation Drill Coordinator

·         Prepare, perform, and document evacuation drills in your assigned building.

3.3       Fire Marshal

·         Facilitate the activation of the fire alarm system and restoration to normal.

·         Review, and if appropriate, approve, record, and distribute completed Evacuation Drill Reports. 

·         Update the Fire Evacuation Drill Completion Record and record it in accordance with department procedures.

3.4       Security Personnel

·         When advised respond according to established procedures.

4.0             Process Steps


Unless otherwise stated the Evacuation Drill Coordinator performs the process steps listed below.


4.1              Prepare for an Evacuation Drill

Step 1:            Recruit Monitors as needed.

Step 2:            Assemble Monitors and Fire Marshal. Discuss drill responsibilities:

·         Monitors will:

o   Ensure alarms can be heard in assigned areas.

o   Ensure all rooms are cleared of personnel.

o   Provide assistance as needed.

o   Report to Evacuation Drill Coordinator when all personnel have evacuated the assigned area.

o   Proceed to designated muster point.

o   Monitor the muster point. Ensure no one re-enters the building until the “All Clear” is announced.

·          Fire Marshal will:

o   Activate the fire alarm system.

o   Disengage the alarm.

·         Evacuation Drill Coordinator will:

o   Time the evacuation (record start and end times).

o   Provide the “All Clear” notification to those at the muster point.

o   Complete the Evacuation Drill Report.

Step 3:            Coordinate a date and time with the Fire Marshal.   

·         Drills should not interfere with planned activities that may be seriously impaired by a disruption (e.g.: conferences, large training classes, etc).

·         Reschedule the drill if the weather is unacceptable. If you reschedule, communicate with the Fire Marshal and security.

Step 4:            Notify On-Site Security of the planned time and date.

4.2              Perform the Evacuation Drill

Step 1:            Equipment needed: 

·         Blank Evacuation Drill Report

·         Pen

·         Stopwatch

Step 2:            Position the Monitors.

Step 3:            Initiate the drill:

·         Signal the Fire Marshal to activate the fire alarm system.

·         Start the timer.

·         Do not allow anyone to re-enter the building until authorized.

·         Ensure all Monitors report in.

Step 4:            Conclude the drill. When all Monitors have reported in:

·         Signal the Fire Marshal to silence the alarm.

·         Stop the timer.

·         Notify the Fire Department Incident Commander (FDIC) or the Fire Marshal of the status of the evacuation.

·         When authorized by the FDIC or the Fire Marshal, notify those at the muster point that they may re-enter the building.

4.3              Document the Evacuation Drill

Step 1:            Complete the Evacuation Drill Report and submit it to the Fire Marshal for review and approval.

Step 2:            Upon approval, the Fire Marshal records and distributes the approved report to appropriate Division Safety Officer(s) and ES&H Reporting Officer.

5.0             References

·         International Code Council Inc.; International Fire Code 2016

·         DOE O 151.1C Requirements for Annual Building Evacuation Drills

·         Jefferson Lab Fire Evacuation Drill Completion Record


6.0             Revision Summary

Revision 1.8 – 01/03/19 – Updated Evacuation Drill Coordinators

Revision 1.7 – 10/23/17 – Updated Evacuation Drill Coordinators and the Fire Evacuation Drill Completion Record

Revision 1.6 – 06/02/16 – Updated Fire Evacuation Drill Completion Record

Revision 1.5 – 02/18/16 – Periodic Review; updated Evacuation Drill Coordinators for Counting House and LERF (formerly FEL)  

Revision 1.4 – 11/25/13 – Changed evacuation drill coordinators for Hall C from W.Kellner to A.Kenyon; TEDF from T.Renzo to M.Bennett; Test Lab from T.Renzo to R.Bennett; updated Fire Evacuation Drill Completion Record in 5.0 References; per T.Minga

Revision 1.3 – 10/18/13 – Changed evacuation drill coordinator for FEL from D.Walker to J.Coleman per T.Minga

Revision 1.2 – 09/17/13 – Qualifying Periodic Review; updated to change evacuation drill coordinators

Revision 1.1 – 01/30/12 – Updated to coordinate procedure with current laboratory operations

Revision 1.0 – 04/01/11 – Updated to denote required buildings, clarify responsibilities, and detail process steps









Fire Protection Department

Tim Minga





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 1/10/2019.