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ES&H
Manual Fire Protection Supplement |
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Chapter 9: Evacuation
Procedure for Drills and Actual Events |
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1.0
Purpose
Evacuation drills are conducted to familiarize staff with fire alarm and evacuation routes, test the process of accounting for all personnel known to be in the building, and evaluate staff response to an alarm. An actual event evacuation follows the same process steps as an evacuation drill minus preparation and alarm activation.
At least one evacuation drill, for the Required Buildings listed below, is performed each calendar year by the designated Evacuation Drill Coordinator and in accordance with International Fire Code; Section 405 Emergency Evacuation Drills and DOE G 151.1-4 Section 7.3.8 Accountability. An actual event, that causes an evacuation, may serve as a qualifying evacuation drill if it is documented as described in the procedure process steps.
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Required Buildings |
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Building |
Evacuation Drill
Coordinator |
Division |
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ARC |
FM |
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ATS (Bldg. 89) |
FM |
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CEBAF Center (Bldg. 12) |
PHY |
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Counting House (Bldg. 97) |
PHY |
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EEL (Bldg. 90) |
PHY |
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ES&H |
ES&H |
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Hall A |
PHY |
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Hall B |
PHY |
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Hall C |
PHY |
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Hall D |
PHY |
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LERF |
LERF |
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TED (Bldg. 55) |
PHY |
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Test Lab (Bldg. 58); Test
Lab Addition (TLA) |
ACCEL |
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SSC |
FM |
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Last updated October
23, 2017 (see the Fire Marshal for
most current listing) |
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2.0
Scope
This document describes the procedure used to conduct planned evacuation drills, including preparation, performance, and documentation.
3.0
Responsibilities
3.1
Evacuation Drill Coordinator
· Prepare, perform, and document evacuation drills in your assigned building.
3.3 Fire Marshal
· Facilitate the activation of the fire alarm system and restoration to normal.
· Review, and if appropriate, approve, record, and distribute completed Evacuation Drill Reports.
· Update the Fire Evacuation Drill Completion Record and record it in accordance with department procedures.
3.4 Security Personnel
· When advised respond according to established procedures.
4.0 Process Steps
Unless otherwise stated the Evacuation Drill Coordinator performs the process steps listed below.
4.1
Prepare for an Evacuation Drill
Step 1:
Recruit Monitors as needed.
Step 2:
Assemble Monitors and Fire Marshal. Discuss
drill responsibilities:
·
Monitors will:
o
Ensure
alarms can be heard in assigned areas.
o
Ensure
all rooms are cleared of personnel.
o
Provide
assistance as needed.
o
Report
to Evacuation Drill Coordinator when all personnel have evacuated the assigned
area.
o
Proceed
to designated muster point.
o
Monitor
the muster point. Ensure no one re-enters the building until the All Clear is announced.
·
Fire Marshal will:
o
Activate
the fire alarm system.
o
Disengage
the alarm.
·
Evacuation Drill Coordinator will:
o
Time
the evacuation (record start and end times).
o
Provide
the All Clear notification to those at the muster point.
o
Complete
the Evacuation
Drill Report.
Step 3:
Coordinate a date and time with the Fire Marshal.
·
Drills
should not interfere with planned activities that may be seriously impaired by
a disruption (e.g.: conferences, large training
classes, etc).
·
Reschedule
the drill if the weather is unacceptable. If you reschedule, communicate with
the Fire Marshal and security.
Step 4:
Notify On-Site Security of the planned time and date.
4.2
Perform the Evacuation Drill
Step 1:
Equipment needed:
·
Blank
Evacuation
Drill Report
·
Pen
·
Stopwatch
Step 2:
Position the Monitors.
Step 3:
Initiate the drill:
·
Signal
the Fire Marshal to activate the fire alarm system.
·
Start
the timer.
·
Do
not allow anyone to re-enter the building until authorized.
·
Ensure
all Monitors report in.
Step 4:
Conclude the drill. When all Monitors have reported
in:
·
Signal
the Fire Marshal to silence the alarm.
·
Stop
the timer.
·
Notify
the Fire Department Incident Commander (FDIC) or the Fire Marshal of the status
of the evacuation.
·
When
authorized by the FDIC or the Fire Marshal, notify those at the muster point
that they may re-enter the building.
4.3
Document the Evacuation Drill
Step 1: Complete the Evacuation Drill Report and submit it to the Fire Marshal for review and approval.
Step 2: Upon approval, the Fire Marshal records and distributes the approved report to appropriate Division Safety Officer(s) and ES&H Reporting Officer.
5.0
References
· International Code Council Inc.; International Fire Code 2016
· DOE O 151.1C Requirements for Annual Building Evacuation Drills
· Jefferson Lab Fire Evacuation Drill Completion Record
6.0 Revision Summary
Revision 1.8 01/03/19 Updated
Evacuation Drill Coordinators
Revision 1.7 10/23/17 Updated
Evacuation Drill Coordinators and the Fire Evacuation Drill Completion Record
Revision 1.6 06/02/16 Updated Fire Evacuation Drill Completion Record
Revision 1.5 02/18/16 Periodic Review; updated
Evacuation Drill Coordinators for Counting House and LERF (formerly FEL)
Revision 1.4 11/25/13 Changed evacuation drill coordinators for Hall C from W.Kellner to A.Kenyon; TEDF from T.Renzo to M.Bennett; Test Lab from T.Renzo to R.Bennett; updated Fire Evacuation Drill Completion Record in 5.0 References; per T.Minga
Revision 1.3 10/18/13 Changed evacuation drill coordinator for FEL from D.Walker to J.Coleman per T.Minga
Revision 1.2 09/17/13 Qualifying Periodic Review; updated to change evacuation drill coordinators
Revision 1.1 01/30/12 Updated to coordinate procedure with current laboratory operations
Revision 1.0 04/01/11 Updated to denote required buildings, clarify responsibilities, and detail process steps
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ISSUING
AUTHORITY |
CHAPTER
AUTHOR |
APPROVAL
DATE |
REVIEW DATE |
REV. |
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Fire Protection Department |
01/03/19 |
01/03/22 |
1.8 |
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