TITLE:	ES&H Manual
DOCUMENT ID:	3410 Appendix T1 ES&H Checklist for Equipment and Material Procurement

1.0 Purpose

The use of some equipment and materials can potentially impact workers safety and health, the environment or property. This appendix will aid in developing procurement requirements that minimize potential Environmental, Safety, and Health (ES&H) impacts.

2.0 Scope

The requirements of this appendix apply to all equipment or materials brought to the Laboratory whether purchased, leased or borrowed unless otherwise noted.

3.0 Responsibilities

All responsibilities are outlined in ES&H Manual Chapter 3410 ES&H Aspects of Procurements.

4.0 Process Steps

Complete the following process and use the information generated to develop transaction-specific ES&H procurement requirements.

4.1 Determine if Existing Jefferson Lab Requirements Apply to Your Purchase

Many types of equipment have previously been evaluated for ES&H impacts. These are listed below with the appropriate ES&H Manual chapter number. This equipment shall only be purchased or used in accordance with the chapter’s specific requirements.

· ES&H Manual Chapter 6120 Hand Powered Tools

· ES&H Manual Chapter 6121 Machine Tools

· ES&H Manual Chapter 6132 Ladders and Scaffolds

· ES&H Manual Chapter 6140 Cranes and Hoists

· ES&H Manual Chapter 6145 Forklift Safety

· ES&H Manual Chapter 6147 Aerial Work Platforms

· ES&H Manual Chapter 6150 Compressed Gases

· ES&H Manual Chapter 6152 Storage/Use of Flammable Gases

· ES&H Manual Chapter 6200 Jefferson Lab's Electrical Safety Program

· ES&H Manual Chapter 6310 Ionizing Radiation Protection

· ES&H Manual Section 6400 Non-Ionizing Radiation

o ES&H Manual Chapter 6410 Laser Safety

o ES&H Manual Chapter 6420 Radio Frequency (RF) and Microwave Radiation

o ES&H Manual Chapter 6430 Ultraviolet, Visible, and Infrared Radiation

o ES&H Manual Chapter 6440 Static Magnetic Fields

· ES&H Manual Chapter 6610 Chemical Hygiene

· ES&H Manual Chapter 6620 Personal Protective Equipment

· ES&H Manual Chapter 6630 Respiratory Protection

· ES&H Manual Chapter 6680 Lead Handling

· Fire Protection Supplement Chapter 2 Appendix 2 Portable Structure Relocation Worksheet

4.2 Identify Safety and Health Requirements

Determine if the use of the equipment or material poses any potential hazards beyond those addressed above:

· Does the material have hazardous properties? The Material Safety Data Sheet (MSDS) and technical application information from the manufacturer will yield this information.

· Does the equipment or material contain or result in radioactive materials?

· Will the material require special storage or handling?

· Will it create hazardous waste?

· Will it generate airborne contaminants during use?

· Does it have exposed energized electrical components?

· Will it require special electrical service?

· Will it require the use of personal protective equipment (according to the manufacturer's recommendations)?

· Will it create eye hazards or excessive noise; or does it have the potential to cause severe lacerations or amputations, crushing injuries, burns from exposed surfaces or open flames?

· Does it use compressed gases or other stored energy?

· Does the acquisition include items that are highly combustible or caustic?

· That could exceed existing facility and operational constraints (e.g., floor loading, hazards from adjacent operations, congested workplaces, etc)?

· Will the item be used in critical applications such as high strength fasteners, electrical circuit breakers, fuses, switches, metal struts, tie-down straps, etc.?

If the answer to any of the questions in the previous section is yes, Environmental, Safety, Health, and Quality (ESH&Q) staff must review the request before the requisition can be completed, to identify the following:

· Possible safety and health hazards beyond those identified in the ES&H Manual or existing work control documents.

· Transaction-specific requirements resulting in fewer environmental safety and health hazards.

· Waste disposal controls.

4.3 Additional ES&H Requirements for Materials and Equipment Purchases

The following information must be considered when developing purchase requirements:

4.3.1 Paper Products and Office Supplies:

· Use Jefferson Lab’s Stockroom “Webstock” system’s online catalog to order products that meet EPA's standards.

· Refer to this catalog to determine availability of recycled content products.

4.3.2 Cleaning Products:

Specify “green” cleaning products as defined by the EPA

4.3.3 Energy Efficient Products:

Select items with the highest energy efficiency rating (EER, ENERGY STAR-qualified or FEMP-designated products) to the maximum extent practicable. (Energy efficiency ratings are typically available from the manufacturer.)

4.3.4 Desktop Computers, Notebooks, and Monitors:

EPA’s Electronic Purchasing System Tool (EPEAT) identifies specific models of desktop computers, notebooks and monitors certified by manufacturers and vendors as environmentally preferable. These are listed according to three tiers of ascending environmental performance and order of preference – bronze, silver and gold. Jefferson Lab’s Computer Center is cognizant of EPEAT compliant requirement and are authorized to purchase these systems. Energy saving features are also enabled.

4.3.5 Water Efficient Products:

· Where available, specify WaterSenseSM labeled products and other water efficient products

· Choose irrigation contractors who are certified through a WaterSenseSM labeled program.

4.3.6 Freestock

Check Freestock to see if equipment or material has already been purchased.

4.3.7 Environmental

· Consider environmental and dollar cost of disposal when acquiring materials.

· Select materials that can be recycled or reused whenever possible.

4.4 Restricted Items

The following items or class of materials are not permitted to be purchased or brought on site without prior approval of ESH&Q:

· Asbestos

· Biological or chemical warfare agents

· Birth or genetic defect causing materials

· Cancer causing materials

· Engineered Nanoparticles

· Pharmaceuticals not prescribed by a licensed health care professional

· Polychlorinated Biphenyl (PCB)

· Viruses

· ODS include chlorofluorocarbons, halons, carbon tetrachloride, methyl chloroform, (Class I) and hydrochlorofluorocarbons (Class II) as designated by the EPA.

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	Mark Waite	03/10/09	03/10/09	03/10/12	1

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 10/13/2009.