COOL Workshop 2015
September 28 to October 2, 2015
Thomas Jefferson National Accelerator Facility
Newport News, VA
Contributions can be submitted and managed in the COOL'15 SPMS at http://appora.fnal.gov/pls/cool2015/jacow.html.
All contributions to COOL'15 will be managed using the JACoW Scientific Program Management System (SPMS). All primary authors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. Use the above link and follow the instructions to check whether you already own a JACoW profile and associated account. Create them if necessary.
Once logged into the COOL'15 SPMS, please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the Modify Your Profile link.
Submit your abstract(s) by clicking on the Submit A New Abstract link and following the instructions below.
Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be used in the program booklet, and in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.
Abstract Title: Enter the title of the abstract using initial capital letters. For example: This is a Paper Title in Initial Capital Letters.
Presentation Type: The default for all contributions which are not invited oral presentations is Poster. After the abstract submission deadline, the International Program Committee will decide which papers are suitable for oral presentation. Papers which are not presented at the workshop, will be excluded from the proceedings.
Main Classification of Abstracts: All contributions are grouped by Main Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference program.
Abstract Text: Text should not exceed 1200 characters. Use one or more asterisks (*, **, etc.) to indicate footnotes to be entered in the footnotes field (see below).
Special Characters: Authors are requested to avoid using Greek symbols, superscripts or subscripts, since electronic submission over the web does not allow a simple, straightforward system to enter them.
Footnotes/Funding Agency: Footnotes may not exceed 200 characters, so be judicious and concise in your use of references. Enter footnotes, or publications referenced by the asterisks in the Abstract Text field with a carriage return after each. Enter funding agency information in this field. This field should not be used to request sponsorship at the conference.
Once the abstract submission is complete, hit "Submit".
Abstract Editing/Entry of Co-authors: Once the abstract is submitted, a new window allows authors to print, edit, or withdraw the abstract, and also to enter co-authors and designate their roles: primary/submitting authors (the persons normally contacted on matters concerning the program and the conference organization), presenter/speaker (the person who would present the invited oral/contributed oral/poster), and co-author.
If a paper is selected for oral presentation, the role Presenter automatically becomes Speaker. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list of co-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, in alphabetical order.
It is important to remember to enter all your co-authors. Failure to do so means they will be excluded from the author index in the conference program booklet and in the proceedings.
Since no contributions are accepted for publication only, any work accepted for presentation, which is not presented at the conference, will be excluded from the proceedings. Furthermore, the International Program Committee reserves the right to refuse for publication any work not properly presented in the poster sessions.
In order to maintain a high standard of proceedings and to keep them to a reasonable size, authors are reminded that only novel, original work should be submitted. Papers that have been published elsewhere will be rejected. Authors of more than one paper are invited to consider whether these contributions could be combined into a single paper, with due reference to other publications or internal notes.