Jefferson Lab > EHS&Q > ISMSs
Privacy and Security Notice

Integrated Safety Management System


CORE FUNCTIONS - 5 areas of emphasis, termed "core functions" have been developed as the building blocks of a successful ISMS. The activities described in each core function are integrated into the planning and execution of any work activity that could potentially affect the workers, the public, or the environment. See the attached figure for a summary of how the 5 Core Functions are reflected within our work planning and work execution practices.

Organization
FEL
ACCELERATOR
 
PHYSICS
FM&L
ENG
Balance of Lab
Operations
 
Maintenance/
Construction/
Testing
Operations
 
Maintenance
 
SRF
Experiment Preparation and Hall Maintenance
 
Execute Experiments with Beam
     
(1) Define the Scope of Work (Lab Wide)
Annual Work Plan, Planning Meetings, Jobsite Walkdowns
(1) Define the Scope of Work
Work for Others Agreement
CRADA
Independent Investigator Proposal
Technical Advisory Committee
Experiment Review Process (3130)
Operations Test Plan
Shift Plan
Work for Others Agreement
CRADA
FEList Task Description
Subcontractor Specs
ES&H 3410 & 3420 
 
Experimental Schedule
 
ATLis Task Description
 
P3 Long-Term Schedule
TATLs Task Description
Experiment & Maintenance Schedules
Hall List Task Description
Experiment Review Process
Experiment Collaboration Meetings
 
Program Advisory Committee
Nuclear Physics Experimental Schedule Committee and Process
Experiment Review Process
Experiment Collaboration Meetings
 
ATLis & Clones Task Description
Work Orders
Subcontractor Specifications
ATLis & Clones Task Description
Subcontractor Specifications
Hall Work Schedules
Group Business Plans
Conduct of Engineering Program
12Gev Project Management System
 
Subcontractor Specifications
(2) Analyze the Hazard (Lab Wide)
ES&H 3210, Planning Meetings, Jobsite Walkdowns
(2) Analyze the Hazard
ESAF
FSAD
 
FEList Hazard ID Checklist
 
FSAD
 
ATLis Hazard ID Checklist
 
TATLs Hazard ID Checklist
Hall List Hazard ID Checklist
Readniess Review
 
Experiment Review Process
ESAD
RSAD
Hazard Id Checklist
 
ES&H 3410, 3420
 
ATLis and Clones Haz Id Checklists
ES&H 3410, 3420
Maximo
 
ES&H 3410 and 3420
(3) Develop and Implement Hazard Controls (Lab Wide)
SOPs, OSPs,TOSPs, Training, ES&H 3210, ES&H 3320 - Temporary Work Permits (i.e., Confined Space, Dig/Blind, Radiological Control Permits)
(3) Develop and Implement Hazard Controls
AOD/FEL-ODS
ESAF
LSOPs
Hardware Audits
Laser Personnel Safety System Audit
FEList Haz Id Checklist
 
FSAD/ASE
ES&H 3510-T2
AOD
 
See Lab Wide
 
See Lab Wide
 
Work Instructions
 
Conduct of Operations
ESAD
RSAD
Hall Operations Manual
 
Work Orders
Subcontractor Safety Plans
 Activity Hazard Analysis
 
Work Instructions
Design Reviews
Conduct of Operations
 
See Lab Wide
(4) Perform Work Within Controls (Lab Wide)
SOPs, OSPs,TOSPs, Applicable ES&H Manual Procedures, Jobsite Walkdowns, Pre-Job Briefings
(4) Perform Work Within Controls
Laser Operations Plan (LOP)
Shift Plan
ESAF
FEList File Approval
LSOP
Daily Toolbox Meetings
AOD
Shift Plan Approval
ATLis File Approval
TATLs File Approval
Travelers
Work Instructions
Experiment and Maintenance Schedules
Toolbox Meetings
Hall List File Approval
Conduct of Operations
Experiment Readiness Certificate
Shift Plan Meetings
Daily Accelerator Meetings
Daily Work  Plan Meetings
Work Orders
Subcontract requirements
Subcontractor Safety Plans
Activity Hazard Analysis
ATLis and Clone File Approval
Internal Group Procedures
Pre-Shutdown Safety Meeting
Toolbox Meeting
Travelers
See Lab Wide
(5) Provide Feedback and Continuous Improvement (Lab Wide)
Daily/Weekly/Monthly Planning and Feedback Meetings, Pre-Job Briefings, Jobsite Walkdowns, Independent & Management Assessments, Inspections by JLab Safety Wardens, Work Observation Program, Wokers Safety Committee, Directors Safety Council, Environmental Management System Committee, Electrical Safety Committee, Material Handling Committee, Corrective Action Tracking System (CATS), JLAB Lessons Learned Program (external and internal sources)
(5) Provide Feedback and Continuous Improvement
Peer Reviews
FLOG
Toolbox Meetings
FEList Closeout
Peer Reviews
FLOG
Toolbox Meetings
 
Ops Problems Reports
EOLG
Shift Turnover
 
ATLis Comments
Shutdown LL Report
ELOG
 
TATLs Comments
On-line Forum
Various e-logs
Travelers
Post Job Reviews
Hall List Comments
Hall Review Meetings
Post Installation LL & FB Meetings
Various e-Logs
Experiment Collaboration Meetings
 
Post Experiment Feedback
Online Forum
Various e-Logs
Experiment Collaboration Meetings
 
Pre-bid Meetings
Feedback During Work Performance
Post-job Closeout (Large Projects)
Work Order Closeout
SOTR Oversight
Subcontractor Eval & Qual
 
Pre-Shutdown Safety Meeting (LL)
Scheduled Acc Down LL Mtg
Various e-Logs
ATLis and Clones Comments
Online Forum
Post Job Reviews
 
Post Job Reviews
Acronyms
ES&H Manual Chapter 3130 – FEL Experiment Review Process
 
ES&H Manual Chapter 3510-T2 - General Emergency Procedures
 
ESAD - Experiment Safety Asserssment Document
 
OSP - Operational Safety Procedure
ES&H Manual Chapter 3210 – Hazard Identification and Characterization
 
AOD - Accelerator Operations Document
 
ESAF - Experimental Safety Assessment Form
 
RSAD - Radiation Safety Assessment Document
ES&H Manual Chapter 3320 - Temporary Work Permits
 
ASE - Accelerator Safety Envelope
 
FEL-ODS - Free Electron Laser Operations Document Supplement
 
SOP - Standard Operating Procedure
ES&H Manual Chapter 3410 – ESH&Q Aspects of Material Acquisitions
 
ATLis and Clones includes: FEList, CTList, TATLs, Hall A List, Hall B List, Hall C List
 
FSAD - Final Safety Assessment Document
 
TOSP - Temporary Operational Safety Procedure
ES&H Manual Chapter 3420 – ESH&Q Aspects of Procured Services & Construction
 
CRADA - Cooperative Research and Development Agreement
 
LSOP - Laser Standard Operating Procedure
 
 
 
 

DOE's expectation is to apply an Integrated Safety Management System that is implemented throughout the cycle of translating broad Jefferson Lab missions into specific items of work conducted throughout the laboratory. Five areas of emphasis, termed "core functions" have been developed as the building blocks of a successful ISMS. The activities described in each core function are integrated into the planning and execution of any work activity that could potentially affect the workers, the public, or the environment.

Individual organizations within Jefferson Lab have developed mission translation, work planning and work execution practices and tools that are tailored to their activities and structure. Despite the differences in tools and terminology, however, the five core functions are represented in each specific process.

CORE FUNCTION 1, DEFINE SCOPE OF WORK
Each work planning and execution tool, regardless of the implementing organization, has a well-defined process to identify the nature of the required work, the schedule, and the costs of the activities. The level of detail of the scope of work varies in relation to its complexity and potential risks. In all cases, multi-disciplined teams are used to create, or review, the scope of work documents and workers are involved in the planning processes.

CORE FUNCTION 2, ANALYZE THE HAZARDS
The second grouping of activities depicted in Figure 5 are the mechanisms used within each process to identify and categorize work related hazards and develop an understanding of the potential for the hazard to affect the health and safety of the worker, public, and the environment. This hazard analysis process can vary in complexity based on activity type and builds upon previous analyses conducted on tasks ranging from routine facility maintenance to accelerator and laser operations. Multi-disciplined teams are used with emphasis on identifying subject matter experts with significant Jefferson Lab experience.

CORE FUNCTION 3, DEVELOP AND IMPLEMENT HAZARD CONTROLS
During this next step of each process, the identified hazards are used to select or design engineering, administrative, and personal protective equipment controls and pollution prevention/waste minimization options imposed on the work. Again, the level of these controls is tailored to the work and the associated hazards. In most cases, the controls are based on best practices and lessons learned gained from previous, similar activities as captured in the Jefferson Lab's ES&H Manual and Jefferson Lab Standard Operating Procedures. Some work elements may require unique controls, which are typically documented in Temporary SOPs, activity-specific safety plans and/or supplied to workers through specific training activities. In all cases, site-wide ES&H requirements and industry standards are identified, mechanisms are put in place to satisfy the requirements and the controls are documented in work authorizations.


CORE FUNCTION 4, PERFORM WORK WITHIN CONTROLS
Each work process has a defined authorization protocol for concluding that Core Functions 1-3 have been satisfied, and establishes defined roles, responsibilities for authorizing work to proceed. Additionally, each work planning and execution tool assures that the hazards and controls are discussed with all workers prior to commencing work; that the controls will remain in place for the duration of the activity; and all workers are qualified to participate in the activity.

CORE FUNCTION 5, PROVIDE FEEDBACK AND CONTINUOUS IMPROVEMENT
The last two groups of activities summarize how lessons learned are collected and shared to improve the performance of the ISMS. Jefferson Lab has established lessons learned collection, evaluation and communication tools available to all organizations and employees. The routine activities of the Worker's Safety Committee are one example of an installation-wide mechanism. Organizations or groups within organizations have additional tools and meetings that best support their activities and work tempo. In all cases, routine and non-routine events and ISMS performance is discussed and documented so the results are available for future planning activities.