TITLE:	ES&H Manual
DOCUMENT ID:	2410 Appendix T2 Hazard Issues Update Procedure

1.0 Purpose

Identification of federal, state, local, and contractual requirements (hereafter known as “regulations”) associated with hazard issues at Jefferson Lab is of utmost importance. This procedure describes the process used to identify hazard issues and maintain the procedures within this manual to comply with relevant regulations and best practices.

2.0 Scope

Jefferson Lab’s identified hazard issues are listed in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List. These issues are identified by Division Safety Officers, and Subject Matter Experts (SME); and acknowledged by upper level management.

This procedure outlines how:

· Hazards are identified, added, or deleted;

· The Hazard Issues List is updated; and

· Changes are communicated to the laboratory population.

3.0 Responsibilities

NOTE: Management authority may be delegated at the discretion of the responsible manager.

3.1 Anyone at Jefferson Lab

· Identify new hazard issues that may need to be addressed and bring them to the attention of your Supervisor.

3.2 Supervisors

· Bring any new hazard issues to the attention of your DSO.

3.3 Division Safety Officers (DSO)

· Bring any new hazard issues to the attention of the Associate Director – ESH&Q.

3.4 Associate Director – ESH&Q

· Confirm hazard issues.

· Ensure appropriate regulations are identified on the Hazard Issues List.

· Ensure ES&H Manual content is updated appropriately.

4.0 Process Steps

4.1 Use of Existing Hazard Issues

Recognized hazard issues are located in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

Individuals needing guidance regarding a hazard issue:

· Search ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List for the hazard.

· Review the related ES&H Manual content.

· Contact the relevant SME for additional guidance.

· Contact Division DSO if guidance does not adequately address the hazard.

4.2 Update Hazard Issue List

If a hazard issue is not currently covered within the ES&H Manual

Step 1: Anyone at Jefferson Lab is to bring a newly recognized hazard issue to the attention of their Supervisor, thence to the DSO. The DSO then brings the issue to the Associate Director – ESH&Q.

Step 2: The Associate Director – ESH&Q makes the following determination:

IF	THEN
Current guidance needs to be reviewed to more adequately address the issue.	Hazard Issues are added or changed in accordance with ES&H Manual Chapter 1300 Appendix T1 Content Review Procedure.
ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List needs to be updated to cover the hazard.
Issue is considered to be irrelevant.	Determination is provided to the concerned party(s)

4.3 Removing a Hazard Issue from the List

Step 1: SME notifies Associate Director – ESH&Q that a hazard is no longer relevant to Jefferson Lab.

Step 2: Determination is made by the Associate Director – ESH&Q to remove the content from ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.

Step 3: Hazard Issues are deleted in accordance with ES&H Manual Chapter 1300 Appendix T1 Content Review Procedure.

5.0 Revision Summary

Revision 1.1 – 11/07/12 - Qualifying Periodic Review.

Revision 1.1 – 06/22/10 – Qualifying Periodic Review. Changed title to more accurately reflect content.

Revision 1 – 07/09/09 – Update to reflect current laboratory operations.

ISSUING AUTHORITY	TECHNICAL POINT-OF-CONTACT	APPROVAL DATE	EXPIRATION DATE (one year from approval)	REV.
ESH&Q Division	Mary Logue	06/22/10	11/07/13	1.1

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 11/7/2012.