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ES&H Manual
Chapter 6105 Office Safety
Purpose
The purpose of this chapter and its associated appendices is to provide individuals with Jefferson Lab's office safety requirements. Though not considered the most hazardous of environments, hazard issues do exist in an office setting and are to be addressed appropriately in order to ensure the safety and health of individuals, equipment and the environment.

This program satisfies applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.


Scope
Because of the unique environment at Jefferson Lab, no two office environments are alike. If an area combines office space with other work, all hazard mitigation measures apply to all workers within the area. This chapter and its appendices provide mitigation requirements for the hazard issues associated with typical office work.

Technical Appendices:

T1 Office Safety Requirements
Most office hazards are easily controlled by using common sense; following manufacturer and product label recommendations; and enforcing good housekeeping techniques. However, some hazard issues can only be controlled during day-to-day operations with the cooperation of the individuals involved. ES&H Manual Chapter 6105 Appendix T1 Office Safety Requirements outlines the process steps to be used to ensure office safety.
T2
Moved Appendix T2 Office Ergonomics to ES&H Manual Chapter 6106 Appendix T1 Office Ergonomics Guidelines.
Responsibilities:

Note: Management authority may be delegated at the discretion of the responsible manager.

Anyone at Jefferson Lab
Office Workers
  • Be aware of the hazard issues associated with your work area.
  • Follow manufacturer and product label recommendations.
  • Enforce good housekeeping techniques.
  • Make a request to your Supervisor/Subcontracting Officer's Technical Representative/Sponsor for an ergonomic consultation if you have problems or concerns related to ergonomic conditions. (It is appropriate to request an ergonomics consultation for prevention, or as a matter of best practice.)
Supervisors/Technical Representative (TR)/Sponsor
  • Ensure that Office Workers are aware of the hazard issues within their area.
  • Ensure training, medical monitoring, equipment, and PPE is made available to Office Workers in accordance with the requirements of the ES&H Manual.
  • Contact Occupational Medicine to request an ergonomic consultation when necessary.
  • Provide for reasonable equipment accommodations as recommended by the Jefferson Lab authorized ergonomic consultant.
Occupational Medicine
  • Perform ergonomic consultations as requested in accordance with recognized industry standards.
  • Recommend reasonable equipment accommodations to alleviate the more common health issues related to office work.
  • Provide a copy of the consultation findings to the Supervisor/TR/Sponsor and the Office Worker.
Document Control:
  • ISSUING AUTHORITY:   ES&H Division
    TECHNICAL POINT-OF-CONTACT:  Smitty Chandler
    APPROVAL DATE:   11/2/2020
    REVIEW DATE:  11/2/2025
    Revision History
    Revision 1.2 - 11/2/2020 - Updated the header footer, changed ESH&Q to ES&H, minor revisions, no approval needed.
    Periodic Review - 11/2/15 - No changes per TPOC
    Revision 1.1 - 3/14/14 - Editorial revisions to reflect the merger of 6105T2 Office Ergonomics into 6106T1 Office Ergonomics Guidelines
    Revision 1.0 - 12/21/10 - Formerly titled 'Workplace Safety', renamed to more accurately reflect content

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