Jefferson Lab > Events > EIC14
Privacy and Security Notice

March 17-21, 2014

Jefferson Lab
Newport News, VA

Paper Preparation

All work presented at EIC'14 can be included in the proceedings, which will be published at the JACoW website shortly after the workshop.

The deadline for the receipt of contributions to the Proceedings of EIC'14 is

Thursday, May 15, 2014

Some basic requirements for the preparation of contributions are described below. More complete guidelines are provided in the text of the JACoW templates, downloadable from the links below.

Length of Contributions

Since this is a workshop, the length of contributions can vary according to reasonable needs of the author to document their work. The recommended page lengths are 3 pages for poster presentations, and 5 pages for oral presentations.

JACoW Templates

Please follow the templates at the JACoW website for MS Word, LaTeX, or Open Document (or Open Office).

All contributions should be uploaded via the Internet according to the Electronic Submission instructions published on this workshop's web site. Authors are reminded that no contributions are accepted for publication only.


Authors are advised to use the current JACoW templates, as listed above, and read the instructions contained therein on their use. In case of difficulties, you should consult the JACoW electronic publication help pages. The templates contain styles which, when applied, will automatically ensure correct typesetting and layout. In the US Word templates, use the Styles and Macros pull-down in the toolbar to apply the JACoW styles.

Authors are strongly advised to use the template corresponding to the correct version of MS Word and not to transport the document across different platforms e.g. Mac <-> PC or across different versions of MS Word on the same platform.

General Layout

See the JACoW templates above for a typical implementation of the requirements.

Manuscripts should be prepared for one side of the paper and have either:

The margins should be as follows:


A4 paper

US Letter paper


37 mm (1.46 in)

0.75 in (19 mm)


19 mm (0.75 in)

0.75 in (19 mm)


20 mm (0.79 in)

0.79 in (20 mm)


20 mm (0.79 in)

1.0 in (26 mm)

Authors should use only Times or Times New Roman (in roman, bold or italic) and Symbol fonts. All contributions should use 10 pt font size for the normal text.


The title should use 14 pt bold uppercase letters (except for terms such as GeV, mW, Nb, etc.) and be centered on the page.

The names of the authors and their organization/affiliation and mailing address should be listed alphabetically in 12 pt upper- and lowercase letters, grouped by affiliation. When there is more than one author, the submitting author´s name should be listed first, followed by the other names in alphabetical order. Use the SPMS formatting (as applied to your abstract) as a guide.

Section Headings

Section headings should use 12 pt bold uppercase letters and be centered in the column. They should NOT be numbered.

Widow and Orphan Control

All headings should appear next to the following text -- there should never be a column break between a heading and the following paragraph.

Subsection Headings

Subsection headings should use 12 pt italic letters and be left aligned in the column. Subsection headings should NOT be numbered.

Paragraph Text

Paragraphs should use 10 pt font and be justified (touch each side) in the column. The beginning of each paragraph should be indented approximately 3 mm (0.13 in). The last line of a paragraph should not be printed by itself at the beginning of a column nor should the first line of a paragraph be printed by itself at the end of a column.

Figures, Tables, and Equations

Place figures and tables as close as possible to the place where they are first mentioned. Lettering in figures and tables should be large enough to reproduce clearly, using only the approved fonts. Use of non-approved fonts in figures often leads to problems when the files are processed and may even cause loss of information, unless the fonts are embedded.

All figures and tables must be given sequential numbers (1, 2, 3, etc.) and have a caption placed below the figure or above the table being described.

A simple way to introduce figures into a Word document is to place them inside a table that has no borders. This can be achieved by doing the following:

To insert a full-width figure:

If a displayed equation needs a number, place it flush with the right margin of the column.


All bibliographical and web references should be numbered and listed at the end of the paper in a section called "References." When citing a reference in the text, place the corresponding reference number in square brackets, e.g., [3]. A URL may be included as part of a reference, but its hyperlink should NOT be added. See the templates for a typical example.


Acronyms should be defined the first time they appear.

Page Numbers

DO NOT number pages. Page numbers will be added by the Editing Team when they produce the final proceedings.


Authors are strongly advised to use the JACoW template (see above) that corresponds to the version of MS Word you are using and not to transport the document across different platforms e.g. MAC <-> PC or across different versions of MS Word on the same platform.

Use the JACoW Styles and Macros pull-down in the toolbar to apply the correct styles.

Paper Preparation Checklist

Once contributions are prepared, follow the Paper Submission Instructions.

Common Oversights

Please check your paper against this list of common oversights before submitting your paper, giving particular attention to the formatting of Figures, Tables and References.

SPMS data will be used for the production of the table of contents and author index of the proceedings. Note that failure to enter all co-authors means they will be omitted from the author index in the final proceedings.