Guidelines for Speakers
Oral presentations will be made electronically using the audio-video equipment provided by at Jefferson Lab.
Speakers are requested to upload their presentation in the same way as their contributions to the Proceedings (see the Guidelines for the Submission of Contributions).
Please note: Presentations should be uploaded several hours before their scheduled presentation time in order to allow verification and transfer to the presentation computer.
Please also note that in addition to the presentation we require a PDF file of the presentation for inclusion in the workshop proceedings.
For PowerPoint files, only TrueType and OpenType fonts can be embedded in the published PDF:
To embed fonts in PowerPoint 2010:
- Select File tab.
- Choose Options.
- Under PowerPoint Options, choose Save. Check the box for Embed fonts in the file
To embed fonts in PowerPoint XP / 2007:
- Select the Office Button and select Power Point Options.
- Under Save options, select the Embed fonts in the file checkbox and Embed only the characters used in the presentation.
To embed fonts in PowerPoint XP / 2003:
- On the Tools menu, click Options, and then click the Save tab.
- Under Save options, select the Embed True Type fonts check box.
To embed fonts in PowerPoint 2000:
- On the File menu, click Save As.
- Click the Tools menu in the toolbar at the top of the Save As dialog box.
- On the menu that appears, select Embed TrueType Fonts.
- Save the file as a PowerPoint Presentation.
- For PDF files, be sure to include all fonts when preparing the PostScript and PDF files, too.
Upload of Presentations
The files of presentations should be uploaded to our fileserver as early as possible. Files should be named with the program code and "_talk" (for example MOXAB101_talk.ppt, MOXAB101_talk.pdf, etc.) and then uploaded in the same way as for papers through JACoW SPMS EIC'14 Author Accounts. The program codes assigned to presentations are visible when you log into SPMS, or via the "search" functionality.
Those authors who are unable to upload to the server, or who wish to show slides that will not be distributed via the website, should copy the file to a CD or memory stick and bring it to the Editorial Office at least one day before the presentation.
Note that the computers used for displaying presentations will be laptop PC´s with Windows 7 and/or Apple MacBook Pros with Mac OS X Lion installed. There will be no provision for authors to use their own computers and if this will cause you problems, please contact Todd Satogata as soon as possible.
Once the presentations have been uploaded to the server, they can be checked on the presentation computer during breaks in the workshop program, or by contacting the Editorial Team during the workshop.