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3210 Work Planning, Control, and Authorization
Process |
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No
work at Jefferson Lab is completely without risk; therefore, all work requires
forethought, planning, and authorization. Identification of work hazards and
understanding their risks is an essential part of this process. This document defines Jefferson Lab’s work planning,
control, and authorization process. This process is commensurate with the
laboratory’s commitment to achieve the highest standards of safety and quality.
This
process applies to all work done by employees, users, or
subcontractors to ensure safety and quality of work. It is used in coordination
with the Jefferson
Lab Assurance Program Description, and other appropriate processes. These
processes include, but are not limited to:
·
Department documented procedures
·
Maintenance of quality records
·
Work tracking tools
NOTE: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.
·
Identify
work in accordance with standard procedures.
·
Review
lessons learned and promote continuous improvement.
·
Perform
preliminary planning for assigned tasks. (Use
ES&H Manual Chapter
3210 Appendix T1 Work Planning, Control, and Authorization Procedure to
identify task steps and possible consequences. Solicit the advice of ES&H
professionals and Subject Matter
Experts to recognize and mitigate hazards.)
·
Utilize
task lists as appropriate.
·
Analyze
hazards prior to performing work.
·
Ensure
all documentation and approvals are obtained prior to performing work.
·
Ensure
adequate and appropriate training in accordance with Jefferson Lab’s
requirements.
·
Read
and abide by associated, approved Work Control
Document (WCD).
·
Monitor
work during performance. Re-evaluate the scope and Task Hazard
Analysis (THA) if appropriate.
·
Solicit
and provide feedback for future reference.
·
Adequately
documents lessons learned per the groups and/or lab procedures.
3.2
Supervisor/Technical
Representative (TR)/Sponsor:
·
Ensure work is performed in accordance
with this process by requiring implementation of its associated procedures.
·
Performs
pre-job safety briefing.
3.4
Work Control Document (WCD) Author
·
Ensure all affected workers read, understand and
sign associated documents.
3.5
Environmental,
Safety and Health (ES&H) Division:
Assist
organizations in implementing this process.
4.1
Work Planning, Control, and Authorization
Procedure
ES&H
Manual Chapter 3210 Appendix T1 Work Planning, Controls, and Authorization
Procedure defines Jefferson Lab’s work
process and control methods, and outlines how Jefferson Lab implements its
Integrated Safety Management System (ISMS) into the planning and execution of
work. Process steps include:
·
Defining
the Scope of Work
·
Analyzing
the Hazards
·
Developing
and Implementing Hazard Controls
·
Performing
Work Within Controls
·
Providing
Feedback and Continuous Improvement.
By utilizing the Task
Hazard Analysis (THA) Worksheet individuals are able to effectively analyze
work hazards and develop effective controls.
4.2
Assigning
a Risk
Code
to Work
Identification of work hazards and understanding their level of
risks is an essential part of Jefferson Lab’s work process. ES&H Manual Chapter
3210 Appendix T3 Risk Code Assignment demonstrates the accepted method for
determining the Risk Code for task steps identified during a Task Hazard
Analysis.
4.3
Use the Graded
Approach Procedure to determining the degree of rigor appropriate for work
control in a particular situation.
5.0
Revision Summary
Revision 1.1 – 07/23/2021 – Triennial
Review; updated the header and footer, change SOTR to TR, no major edits
required, no approval needed
Periodic Review –
08/29/18 – No changes per TPOC
Periodic Review – 08/13/15 – No changes per TPOC
Revision 1.0 – 06/19/12 – Triennial Review; update to include Temporary Work Permits a Work Control Document
Revision 0.0 – 10/05/09 – Written to document current laboratory operational procedure
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
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ES&H Division |
08/29/18 |
07/23/24 |
1.1 |
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