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TITLE: |
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DOCUMENT ID: |
5300
Occurrence Reporting to Department
of Energy (DOE) |
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1.0
Introduction
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Jefferson
Lab’s Occurrence Reporting responsibilities are delegated to the ESH&Q
Reporting Officer
(x7007), or designated alternate. The
information contained in this chapter is directly applicable to the
responsibilities of those personnel. |
The Jefferson Lab Occurrence Reporting Program is based on the requirements contained in Department of Energy (DOE) Order 231.1A, Environment, Safety, and Health Reporting, and DOE Manual 231.1-2, Occurrence Reporting and Processing of Operations Information (ORPS).
The Jefferson Lab ESH&Q program is designed to prevent unplanned events, including injuries. However, if such an event—termed an occurrence by the DOE—takes place, Jefferson Lab investigates and analyzes the mishap in accordance with ES&H Manual Chapter 5200 Event Investigation and Analysis Process to discover the cause and prevent similar events from recurring. In order to help other research facilities avoid potential safety problems, Jefferson Lab shares its occurrence reports with other DOE facilities.
The ESH&Q Reporting
Officer reviews all Jefferson Lab notable events, as
soon as practically possible after occurrence, for DOE reportability criteria
called out in DOE Manual 231.1-2, ORPS.
The information used to generate an ORPS submission or update is derived
from Notable
Event Reports.
The DOE ORPS Manual establishes a graded approach for reporting occurrences and
investigations. Section 11, page 40 of
DOE Manual 231.1-2, ORPS, identifies specific performance targets for Jefferson Lab
submissions, depending on levels of severity.
Performance parameters include but are not
limited to:
·
Reporting timelines,
including notifications,
·
Level of investigation
and causal analysis,
·
Required approvals,
·
Corrective action
development, verification, and validation, and
·
Lessons Learned
2.0
Responsibilities
·
Determine the appropriate DOE Occurrence Reporting category of a Notable Event, as well as
applicability.
· Categorize
Notable Events in accordance with DOE reporting criteria.
·
Notify
appropriate DOE authorities, specifically the designated TJSO point of contact
for initial occurrence reports.
·
Input reportable information into the DOE operational database.
·
Maintain
a log of Jefferson Lab Notable Event Reports including those determined not
to be reportable to the DOE or the National Response Center.
·
Review
DOE ORPS database quarterly for incidents
of potential interest to Jefferson Lab.
o
Detailed
responsibilities, including distribution and entry of potentially recurrent
events, are specified in Section 5.8 of DOE Manual
231.1-2, ORPS.
·
Maintain
appropriate DOE database access and training.
·
Ensure
that the Reporting Officer Alternate has the proper DOE database access and
training.
3.0
Occurrence Reporting to DOE Flowchart
4.0
Revision
Summary
Revision 1.1 – 04/19/11 – Added notification of DOE
responsibility per John Kelly.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
EXPIRATION DATE |
REV. |
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ESH&Q Division |
10/19/09 |
10/19/12 |
1.1 |
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