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6105
Office Safety |
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1.0
Purpose
The purpose of this chapter and its
associated appendices is to provide individuals with Jefferson Lab’s office
safety requirements.
Though not considered the most hazardous of environments, hazard issues
do exist in an office setting and are to be addressed appropriately in order to
ensure the safety and health of individuals, equipment and the environment.
This program satisfies applicable federal, state, and local requirements as outlined in ES&H Manual Chapter 2410 Appendix T1 Hazard Issues List.
2.0
Scope
Because of the unique
environment at Jefferson Lab, no two office environments are alike. If an area combines
office space with other work, all hazard mitigation measures apply to all
workers within the area. This
chapter and its appendices provide mitigation requirements for the hazard
issues associated with typical office work.
3.0
Responsibilities
NOTE: Management authority may be delegated at the discretion of the responsible manager.
3.1
Anyone
at Jefferson Lab
· Correct and/or report problems to someone who can resolve them. (Generally this would include submitting a Facilities Management Work Request.)
· Wear work attire appropriate for the area’s hazards. (See ES&H Manual Chapter 6620 Personal Protective Equipment (PPE) Program.)
3.2 Office Workers
·
Be aware of the hazard
issues associated with your work area.
· Follow manufacturer and product label recommendations.
· Enforce good housekeeping techniques.
· Make a request to your
Supervisor/Subcontracting Officer’s Technical Representative/Sponsor for an
ergonomic consultation if you have problems or concerns related to ergonomic
conditions. (It is appropriate to
request an ergonomics consultation for prevention, or as a matter of best
practice.)
3.3
Supervisors/Subcontracting
Officer’s Technical Representative (SOTR)/Sponsor
·
Ensure
that Office Workers are aware of the hazard issues within their area.
· Ensure training, medical monitoring,
equipment, and PPE is made available to Office Workers in accordance with the
requirements of the ES&H
Manual.
· Contact Occupational Medicine to
request an ergonomic consultation when necessary.
· Provide for reasonable equipment accommodations
as recommended by the Jefferson Lab authorized ergonomic consultant.
·
Perform
ergonomic consultations as requested in accordance with recognized industry
standards.
· Recommend reasonable equipment accommodations
to alleviate the more common health issues
related to office work.
· Provide a copy of the consultation findings to the Supervisor/SOTR/Sponsor and the Office
Worker.
4.0
Expectations
4.1
Office Safety Requirements
Most office hazards are easily controlled by using common sense; following
manufacturer and product label recommendations;
and enforcing good housekeeping techniques. However, some hazard issues can only
be controlled during day-to-day operations with the cooperation of the individuals
involved.
ES&H Manual Chapter
6105 Appendix T1 Office Safety Requirements outlines the process steps to
be used to ensure office safety.
4.2
Office Ergonomics
Good ergonomics minimizes physical distractions and reduces the
risk of injury. ES&H Manual Chapter
6105 Appendix T2 Office Ergonomics
provides some universally applicable suggestions that may be helpful when
setting up an ergonomically correct work station. Jefferson Lab believes that ergonomics-related
injuries are a hazard issue and offers
ergonomic consultations and reasonable equipment accommodations to alleviate
some of the more common causes of injury related to office work.
5.0
Revision Summary
Revision 1: Updated to reflect current laboratory operations.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
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ESH&Q Division |
12/21/10 |
12/21/10 |
12/21/15 |
1 |
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