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Laboratory Directed Research & Development

LDRD Draft Calendar

Deadlines for Fiscal Year 2016 LDRD Program



January 2015

Director, with the Leadership Council, discusses the LDRD Program funding level for the FY15 fiscal year.

February 2015

FY15 LDRD Program begins.


Call for Proposals: Director issues the Call for Proposals. It includes guidance on the anticipated funding level and a reminder of the broad nature and goals of the program.
The call includes the solicitation of (optional) Letters of Intent (due no later than the end of February). The call is transmitted via email to the scientific and engineering staff throughout the laboratory.


The anticipated LDRD Program funding level is transmitted by the Director to the CFO/Budget Office.


CFO/Budget Office includes LDRD funding into the annual Field Budget.

March 2, 2015

Deadline for Letters of Intent (format defined) to be submitted to the LDRD Program Manager.

March 2-20, 2015

LDRD Project Review Team reviews the Letters of Intent, getting advice from sources they deem relevant. No later than March 20 they provide the author(s) of the Letters of Intent with comments and suggestions.

March 31, 2015 Deadline for contacting your Division Budget Analyst to develop a plan for completing the budget section of your proposal.



April 30, 2015

Proposal submission deadline. FY16 formal project proposals submitted via ADs to LDRD Program Manager. Note that this will also be the deadline for mid-year reports of progress (and of continuation funding proposals if applicable) for ongoing LDRD projects.



May 1 - July 11, 2015

LDRD Program Manager coordinates peer-reviews (internal and external to JLab) as deemed necessary to gather all relevant information required to fully evaluate the project proposals.

July 1, 2015

One day FY16 Proposal Summary Review.
Lead scientist or alternate is expected to present in person to the LDRD Project Review Team.



July 20 - August 7, 2015

Meeting(s) of the LDRD Project Review Team held to rate and rank order the proposals based on scientific merit and strategic value to the laboratory's future mission.

August 7-14, 2015

Director reviews and discusses project proposals with Lab Leadership, and formulates a final list of recommended proposals.

August 14, 2015

Director submits next fiscal year LDRD Program Plan to DOE Office of Science LDRD Program Director for approval. (Due 45 days before fiscal year begins)

September 2015

Director chooses final FY16 project proposals and submits to JLab DOE Site Office for concurrence.


Awards announced


CFO/Budget Office coordinates approval of current year's project proposals, and prepares LDRD account numbers and execution guidelines.


LDRD Program Manager coordinates EHS&Q Reviews of each approved project. Submission of NEPA checklists by lead scientists for approval by ES&H/DOE Site Office (These reviews are required only required for approved projects.)

October 2015

LDRD Program Manager holds FY16 LDRD Program kick-off, LDRD projects formally begin.





April 30, 2016

Deadline for FY16 midyear update reports due from lead scientists to the JLab LDRD Program Manager.

October 29, 2016

Deadline for FY16 LDRD Project Annual Reports due to the JLab LDRD Program Manager


See LDRD Project Review Team for the membership of this group