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3330
Appendix T2 Stop Work Order
for Safety Procedure |
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A Stop Work Order is initiated when an imminent danger has developed; a hazard issue is discovered and a Task Hazard Analysis (THA) reveals a post mitigated Risk Code >3; or individuals cannot resolve a hazard issue in an acceptable manner.
A Stop Work Order is not meant to replace safety mitigation
measures developed during work planning.
Rather it is primarily used when an unanticipated hazard of Risk Code >3 develops during work in progress.
This procedure does not take the place of “common-sense.” Suggestions, recommendations, or other forms
of communications, which takes place on a day-to-day basis between individuals and
provide “on the spot resolutions” to safety concerns, are not required to be
formally documented.
This appendix is written in coordination with ES&H Manual Chapter 3330 Stop Work and Re-Start for Safety Program, and all relevant content within the chapter applies to the procedure outlined in this appendix.
NOTE: Management authority may be delegated at the discretion of
the responsible manager.
·
Take action to stop unsafe work that creates a hazard, anticipated
or real, to yourself or others.
·
Respond to a Suspend Work or Stop Work Order by halting the work
in question. Take actions as outlined below.
·
Inform your supervisor/Subcontracting Officer's Technical
Representative (SOTR)/Sponsor immediately if you receive or invoke a Suspend
Work or Stop-Work Order.
·
Re-start work after a Suspend Work or Stop Work Order following
the procedure outlined in ES&H Manual Chapter
3330 Appendix T4 Work Re-Start Procedure.
·
Assist in Task Hazard
Analysis (THA) activities when requested by the Supervisor/SOTR/Sponsor for
a stop work order.
3.2
Supervisor/Subcontracting
Officer’s Technical Representative (SOTR)/Sponsor
·
Complete a Task Hazard Analysis(THA) for the suspended/stopped work activity.
·
Provide a THA it for reviewed to the
Associate Director - Environmental, Safety, Health, and Quality (ESH&Q) as
required.
·
Notify area Safety Warden of any
stopped work.
·
Discuss the proposed/implemented
resolution with the identifier to ensure the identified hazard was mitigated.
·
Inspect the area after resolution to
ensure personnel safety.
·
For a STOP-WORK ORDER:
o
Notify the Division Associate Director
or Manager.
o
Enforce the order and monitor the area
for the duration of the Stop-Work Order to ensure work does not resume until
properly authorized.
o
Assure re-start is authorized by the
system department or division manager.
o
Use the Quality Assurance Issues
Management Procedure to resolve the concern.
·
Provide feedback and lessons learned
using the Quality Assurance Operating
Experience, Feedback, and Lessons Learned Program.
3.3
Associate Director/Division
Manager
·
Inform the Associate Director-ESH&Q.
·
Inform your Division Safety Officer (DSO).
·
Investigate all Stop-Work Orders within your department.
·
Ensure the required corrective
actions are implemented including provisions for hazard characterization,
assessment, monitoring and surveillance to ensure the corrective action is
effective.
·
Issue written restart authorization after corrective actions have
been agreed upon.
·
Inform Chief Operations Officer
·
Review THA to ensure accuracy.
4.1
Identified Concern poses an imminent danger
4.2
Stop Work Order Initiated.
·
The
worker notifies their supervisor/Subcontracting Officer’s Technical
Representative
(SOTR)/sponsor that a Stop Work Order has been initiated.
·
The
identifier notifies their supervisor/SOTR/sponsor
that they have initiated a Stop Work
Order.
· The worker’s supervisor/SOTR/sponsor completes Step One of the Stop Work Order Worksheet
·
Distributes copies as listed.
4.4
Task Hazard
Analysis (THA) Required
·
Worker’s
supervisor/SOTR/sponsor
completes a THA for the identified concern.
o
Outcome
Risk Code
<2 –
Does this resolve the issue? The
initiator must agree that the identified concern has been adequately addressed.
§ Yes
– Worker’s supervisor/SOTR/sponsor completes
the Stop Work Order Worksheet and
provides feedback and lessons learned to ESH&Q Reporting Officer.
§ No – Use the Quality Assurance Issues Management Procedure to resolve the conflict.
o
Outcome
Risk Code
>3 –
Use the Quality Assurance Issues Management Procedure to resolve the concern.
When an agreed upon resolution has been approved
use ES&H Manual
Chapter 3330 Appendix T4 Work Re-Start Procedure.
· Worker’s supervisor/SOTR/sponsor and the system owner ensure that work is not resumed until the Stop-Work Order Worksheet has been fully approved. The worksheet, the THA, and the restart notice become part of the permanent Lessons Learned file.
· Worker’s supervisor/SOTR/sponsor ensures that implemented safety measures continue to be used.
4.7 Feedback and Lessons Learned
Worker’s supervisor/SOTR/sponsor provides Jefferson Lab relevant information regarding the Stop Work Order activities using the Jefferson Lab’s Corporate Operating Experience (COE) website.
Figure 1. Stop Work for Safety
5.0
Revision Summary
Revision 1.2 – 10/02/14 – Technical POC changed from H.Fanning to B.May per M.Logue.
Periodic Review – 02/28/13 – No
substantive changes per H.Fanning.
Revision 1.1 – Clarified Figure 1.
Revision 1.0 – 01/29/10 – Updated to incorporate Work Re-Start Procedure.
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
Page 1 of 5 |
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ESH&Q Division |
01/28/10 |
01/28/16 |
1.2 |
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