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3330
Appendix T2 Stop Work Order
for Safety Procedure |
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A Stop Work Order is initiated when an imminent danger has developed, a hazard issue is discovered and a Task Hazard Analysis (THA) reveals a post mitigated Risk Code >3, observed activity appears to represent imminent danger, or individuals cannot resolve a hazard issue in an acceptable manner.
A Stop Work Order is not meant to replace safety mitigation
measures developed during work planning. Rather it is primarily used when an
unanticipated hazard (Risk Code >3) develops during work in progress.
This procedure does not take the place of “common-sense.”
Suggestions, recommendations, or other forms of communications, which takes
place on a day-to-day basis between individuals and provide “on the spot
resolutions” to safety concerns, are not required to be formally documented.
This appendix is written in coordination with ES&H Manual Chapter 3330 Stop Work and Re-Start for Safety Program, and all relevant content within the chapter applies to the procedure outlined in this appendix.
NOTE: Management authority may be delegated at the discretion of
the responsible manager.
·
Take action to stop unsafe work that creates a hazard, anticipated
or real, to yourself or others.
·
Respond to a Suspend Work or Stop Work Order by halting the work
in question. Take actions as outlined below.
·
Inform your supervisor/Subcontracting Officer's Technical
Representative (SOTR)/Sponsor immediately if you receive or invoke a Suspend
Work or Stop-Work Order.
·
Re-start work after a Suspend Work or Stop Work Order following
the procedure outlined in ES&H Manual Chapter
3330 Appendix T4 Work Re-Start Procedure.
·
Assist in Task Hazard
Analysis (THA) for Jefferson Lab work or an Activity Hazard Analysis (AHA)
if activities are subcontracted construction activities, when requested by the
Supervisor/SOTR/Sponsor for a stop work order.
3.2
Supervisor/Subcontracting
Officer’s Technical Representative (SOTR)/Sponsor
·
Complete or amend a Task Hazard Analysis
(THA) or AHA as appropriate for the suspended/stopped work activity.
·
Provide the THA for review to the
Associate Director - Environmental, Safety, Health, and Quality (ESH&Q) or
provide the AHA to the SOTR as required.
·
Notify area Safety Warden of any
stopped work if applicable.
·
Discuss the proposed/implemented
resolution with the identifier to ensure the identified hazard was mitigated.
·
Inspect the area after resolution to
ensure personnel safety.
·
For a STOP-WORK ORDER:
o
Notify the Division Associate Director,
Division Manager, or the Subcontracting Officer.
o
Enforce the order and monitor the area
for the duration of the Stop-Work Order to ensure work does not resume until
properly authorized.
o
Assure re-start is authorized by the
system department, division manager, or Subcontracting Officer.
o
Use the Quality Assurance Issues
Management Procedure to resolve the concern.
·
Provide feedback and lessons learned
using the Quality Assurance Operating
Experience, Feedback, and Lessons Learned Program.
3.3
Associate Director/Division
Manager
·
Inform the Associate Director-ESH&Q.
·
Inform your Division Safety Officer (DSO).
·
Investigate all Stop-Work Orders within your department.
·
Ensure the required corrective
actions are implemented; including provisions for hazard characterization,
assessment, monitoring and surveillance to ensure the corrective action is
effective.
·
Issue written restart authorization after corrective actions have
been agreed upon.
3.4
Subcontracting Officer
·
Investigate all Stop-Work Orders associated with assigned
contracts.
·
Ensure the required corrective actions are implemented including
provisions for hazard characterization, assessment, monitoring and surveillance
to ensure the corrective action is effective.
·
Issue written restart authorization after corrective actions have
been agreed upon.
·
Inform Chief Operations Officer.
·
Review THA to ensure accuracy.
4.1
Identified Concern poses an imminent danger
4.2
Stop Work Order Initiated.
·
The
worker notifies their supervisor/Subcontracting Officer’s Technical
Representative
(SOTR)/sponsor that a Stop Work Order has been initiated.
·
The
identifier notifies their supervisor/SOTR/sponsor
that they have initiated a Stop Work
Order. SOTRs see Chapter 3410
Subcontractor Construction Safety,
Section 4.12, Stop Work and Restart for Safety Program for suspend work related
to subcontracted construction activities.
· The worker’s supervisor/SOTR/sponsor completes Step One of the Stop Work Order Worksheet
·
Distribute copies as listed.
·
Worker’s
supervisor/SOTR/sponsor
completes a THA/AHA for the identified concern.
o
Outcome
of revised TH/AHA is reduced risk (Risk Code
<2). Does this resolve the issue? The initiator
must agree that the identified concern has been adequately addressed.
§ Worker’s supervisor/SOTR/sponsor completes the Stop
Work Order Worksheet
o
Outcome
Risk Code
>3
§
Use
Issues Management Procedure to resolve the conflict.
When an agreed upon resolution has been approved
use ES&H Manual
Chapter 3330 Appendix T4 Work Re-Start Procedure.
· Worker’s supervisor/SOTR/sponsor and the system owner ensure that work is not resumed until the Stop-Work Order Worksheet has been fully approved. The worksheet, the THA, and the restart notice become part of the permanent Lessons Learned file.
· Worker’s supervisor/SOTR/sponsor ensures that implemented safety measures continue to be used.
4.6 Feedback and Lessons Learned
Worker’s supervisor/SOTR/sponsor provides Jefferson Lab relevant information regarding the Stop Work Order activities using the Jefferson Lab’s Corporate Operating Experience (COE) website.
Figure 1. Suspend/Stop Work for Safety
5.0
Revision Summary
Revision 1.3 – 06/23/16 – Periodic Review; updated to align with Chapter 3410 Subcontractor Construction Safety
Revision 1.2 – 10/02/14 – Technical POC changed from H.Fanning to B.May per M.Logue
Periodic Review – 02/28/13 – No
substantive changes per H.Fanning
Revision 1.1 – 04/21/10 – Clarified Figure 1
Revision 1.0 – 01/29/10 – Updated to incorporate Work Re-Start Procedure
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ISSUING
AUTHORITY |
TECHNICAL POINT-OF-CONTACT |
APPROVAL
DATE |
REVIEW DATE |
REV. |
Page 1 of 5 |
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ESH&Q Division |
06/23/16 |
06/23/19 |
1.3 |
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