ES&H Manual



3330 Appendix T4

Work Re-Start Procedure



1.0            Purpose


Jefferson Lab provides this work re-start procedure to ensure the safety of individuals, equipment, and the environment after a work delay.  Characteristics of each delay, including urgency, resources, timeliness of communications, etc, differ.  This document provides the minimum requirements to ensure that safe, effective work planning has been enacted prior to work re-start. 


2.0            Scope


This procedure is applied after:


·         A concern has been identified during in-progress work and all parties agree to a resolution; however work must be delayed until the resolution is implemented.  (See ES&H Manual Chapter 3330 Appendix T1 Suspend Work for Safety Procedure.) 

·         Completion of the process steps as outlined within ES&H Manual Chapter 3330 Appendix T2 Stop Work for Safety Procedure.


This appendix is written in coordination with ES&H Manual Chapter 3330 Stop Work and Re-Start for Safety Program, and all relevant content within the chapter applies to the procedure outlined in this appendix.


3.0            Responsibilities


3.1              Point of Contact - Appointed by Associate Director and/or Division Manager

·         Coordinate all Re-Start Work Process Steps. 

·         Establish a Resolution Team

·         Make ATLis (or similar) entries regarding work re-start plans.

·         Communicate status updates and plan activities to management.


If, at any time during the implementation of these process steps, an additional hazard or concern is identified a “Stop Work Order” may be issued by the identifier.  See ES&H Manual Chapter 3330 Appendix T2 Stop Work Order for Safety Procedure.


4.0            Process Steps 


Unless otherwise noted the Point-of-Contact performs the following process steps to re-start work:


As soon as practicable, contact the ESH&Q Reporting Officer who will perform a preliminary causal analysis.  A more detailed causal analysis will follow, along with an appropriate Notable Event Report.


As soon as practicable, contact the ESH&Q Reporting Officer who will perform a preliminary causal analysis.  A more detailed causal analysis will follow, along with an appropriate Notable Event Report.


Step 1:             Plan Coordination

·         Establish a Resolution Team.  Members include: 

o   Subject Matter Expert(s) (designated “Responsible” within ATLis)

o   Equipment Owner(s)

o   ESH&Q Professional

o   Others as appropriate

·         Resolution Team:

o   Determine the most effective strategy to resolve the hazard.

o   Outline a plan for implementation and return to normal operations.

o   Communicate the plan to the Point-of-Contact.


Step 2:             ATLis (or similar):

·         Input the plan into an original ATLis (or similar) entry including:

o   Task Hazard Analysis (function included in ATLis)

o   The estimated time requirement, including a timeline/milestone associated with separate tasks. 

o   Other systems affected, i.e., a plan, timeline and resources for conducting an Extent-of-Condition analysis.

o   Other standard entries as required.


Step 3:             Plan Implementation

·         Team Members provide status updates into the ATLis (or similar) “Comment” field to include: 

o   Subtask ATLis Task ID numbers.

o   Accomplished work, including when it was completed, and

o   Any other issues of relevance.


Step 4:             Communication

·         Using ATLis (or similar) “Comment” field, provide Jefferson Lab Management with the following updates:

o   Initial Plan Overview – Provided as soon as practical.

o   Periodic Update(s) – number is dependent on complexity and duration of plan; and upon request of management. 

o   Final Completion – before operations are returned to normal.

·         Jefferson Lab Management addresses concerns through the Point-of-Contact or by ATLis entry.


Step 5:             Work Re-Start

·         Subject Matter Expert: Upon completion of the plan the original ATLis entry is denoted “completed.”

·         Work Re-Start follows normal ATLis (or similar) guidelines.


Step 6:             Feedback and Lessons Learned

·         Point-of-Contact provides Jefferson Lab relevant information regarding the work re-start activities using the Jefferson Lab’s Corporate Operating Experience (COE) website.


Step 7:             Continue Work

Point-of-Contact ensures that implemented safety measures continue to be used.


4.0            Revision Summary


Revision 0.1 – 10/02/14 – Technical POC changed from H.Fanning to B.May per M.Logue

Periodic Review – 02/28/13 – No substantive changes per H.Fanning.

Revision 0 – 01/28/10 – This is new content.











ESH&Q Division

Bob May





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 10/3/2014.