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8010 Environmental Planning and Review |
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1.0
Purpose
Jefferson Lab reviews activities, projects, and experiments to identify and manage potential impacts to the environment.
2.0
Scope
This program applies to all projects, activities, and experiments at
Jefferson Lab.
The reviews are designed to guide the collection and review of
information related to individual construction, maintenance and research activities
so that the following can be accomplished:
·
Identify
potential environmental impacts and revise activity scope, if possible, to
eliminate or minimize impacts.
·
Identify
all environmental requirements (local, state, federal and contractual) that
need to be satisfied.
·
Develop
and implement operational controls to eliminate or minimize impacts and assure
project regulatory compliance.
·
Make
a recommendation to Thomas Jefferson Site Office (TJSO) as to whether the
project requires additional action pursuant to the National Environmental Policy
Act (NEPA).
3.0
Responsibilities
NOTE: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.
3.1
Supervisor/Design
Project Manager (DPM)/FM Maintenance Lead Physics/ Division Safety Officer (DSO)/Sponsor
· Contacts the Environmental Department to determine if your project requires a review.
· Supports completion of the NEPA and Environmental Compliance Checklist.
· Informs workers of any environmental aspects or impacts associated with the work.
· Follows all mitigation actions resulting from an environmental review.
· Ensures project/activity scope, schedule, budget, specifications, etc. reflect all NEPA and regulatory compliance requirements.
3.2
Environmental
Engineer
· Completes planning documents.
· Determines the level of NEPA or other environmental program review.
· Identifies the need for new and modified regulatory permits or other activities to ensure compliance.
· Participates in reviews of projects, activities, and experiments as requested.
4.0 Process Steps and Expectations
Jefferson Lab uses this program and associated
procedures to identify the environmental aspects and impacts of work conducted
on site and recommend mitigation methods. Environmental reviews are conducted
in support of the following activities and processes:
·
Facility
Design, Modification and Construction
·
Facility
Maintenance Program
·
The
CEBAF Experiment Review Process
· Any other activity that management feels could benefit from an environmental review.
4.1
Facility
Design, Modification, and Construction
Step 1:
Identify Need for Review (performed by DPM)
·
Notify ES&H of all
design and construction activities during the planning phase.
Step
2:
Preliminary Information (performed by DPM
and Environmental Engineer)
·
Jointly
complete the NEPA and Environmental Compliance Checklist.
·
Develop
project modifications and/or controls to eliminate or mitigate environmental
impacts and satisfy regulatory requirements.
Step 3:
Mitigate Environmental Hazards (performed by DPM)
·
Revise project design, specifications,
etc. to eliminate or mitigate environmental impacts and potential compliance
issues.
Step 4:
Make NEPA determination (performed by Environmental
Engineer)
·
Complete
NEPA determination and follow-on activities as summarized in the NEPA
Compliance Flowchart.
Step
5:
Revise project schedule (performed by DPM)
·
Ensure
that project schedule accounts for all regulatory and NEPA compliance
activities.
Step
6:
Ensure Regulatory Compliance (performed
by DPM and Environmental Engineer)
·
Review
project submittals to ensure project modifications have occurred and/or
controls to eliminate or mitigate environmental impacts and satisfy regulatory
requirements are in place.
·
Ensure
all field activities are compliant with contractual specifications and
regulatory requirements.
4.2
Facility Maintenance Program
Step 1:
Identify Need for Review (performed by FM Maintenance Lead)
·
Notify
ES&H of all maintenance activities during the planning phase.
Step 2:
Preliminary Information (performed by FM
Maintenance Lead and Environmental Engineer)
·
Jointly
complete the checklist.
·
Develop
project modifications and/or controls to eliminate or mitigate environmental
impacts and satisfy regulatory requirements.
Step 3:
Mitigate Environmental Hazards (performed by FM
Maintenance Lead)
·
Revise
project design, specifications, procedures, etc. to eliminate or mitigate
environmental impacts and potential compliance issues.
Step 4:
Make NEPA determination (performed by Environmental
Engineer)
·
Complete
NEPA determination and follow-on activities as summarized in the NEPA
Compliance Flowchart.
Step
5:
Revise Maintenance Schedule (performed by FM
Maintenance Lead)
·
Ensure
that project schedule accounts for all regulatory and NEPA compliance
activities.
Step
6:
Ensure Regulatory Compliance (performed by Technical
Representative (TR) and Environmental Engineer)
·
Review
maintenance procedures to ensure modifications have occurred and/or controls to
eliminate or mitigate environmental impacts and satisfy regulatory requirements
are in place.
·
Ensure
all field activities are compliant with maintenance procedures and regulatory
requirements.
4.3
The CEBAF Experiment Review Process
·
Follows
the same steps as Facility Design, Modification, and Construction, but is led
by the DSO of the organization managing the experiment. Controls to mitigate
environmental impact and satisfy regulatory requirements are applied to the
appropriate experimental design and operations documents.
4.4
Other Activities
·
Any
other activity that management feels could benefit from an environmental review
will be reviewed and controlled in a similar fashion and will include the appropriate
activity personnel.
5.0
References
·
10
CFR 1021: National Environmental Policy Act Implementing Procedures
·
Chapter 3110
Facility Design and Modification Review
·
Chapter 3120 The
CEBAF Experiment Review Process
·
Chapter 3210 Work
Planning, Control, and Authorization Process
·
NEPA
and Environmental Compliance Checklist
·
NEPA
Compliance Flowchart
6.0
Revision Summary
Revision 0.1 – 03/23/2021 – Periodic Review; reviewed and made minor updates to reflect
current process, updated footer and header, no approval needed for minor
edits
Revision 0.0 – 10/27/17
– Initial Content