ES&H Manual



8010 Environmental Protection Program



1.0            Purpose


This Environmental Protection (EP) program is based on three underlying principles of Jefferson Lab’s ES&H Manual Chapter 1100 Environment, Safety, and Health Policy:


This EP program ensures that the laboratory:


2.0            Scope


This EP program applies to all Jefferson Lab facility operations and to its general population.  Activities, products, or services which involve interaction with the environment are designated environmental aspects.


This EP program is implemented by the ES&H Manual chapters listed within Section 4.0 Expectations, along with their associated appendices.


3.0            Responsibilities


3.1              Everyone at Jefferson Lab:

·         Consider potential environmental hazards before starting new tasks or changing existing tasks.

·         Work within the environmental constraints established by work control documents.

·         Minimize waste and properly dispose of any waste generated.

·         Maintain equipment and facilities to avoid spills and other unplanned releases to air, water, or the ground and immediately report any such releases to supervisor, Subcontracting Officer’s Technical Representative (SOTR), or sponsor,.


3.2              Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor:

·         Ensure work control documents address environmental protection issues.

·         Ensure employees, users, or subcontractors are aware of the EP program and relevant requirements.

·         Follow the process in ES&H Manual Chapter 8012 Project/Activity/Experimental Environmental Review  for environmental, safety, and health considerations for new and changed processes.

·         For new or changed activities use ES&H Manual Chapter 8012 Appendix T1 Environmental Review Procedure for Projects/Activities/Experiments to evaluate potential environmental impacts.

·         Set measurable environmental improvement goals and targets.

·         Provide adequate resources to meet legal and contractual environmental commitments.

·         Incorporate environmental protection strategies into planning and budgeting considerations.


3.3              Facilities Management & Logistics

·         Use Facility Designers and Environmental, Safety, Health, and Quality (ESH&Q) Professionals to incorporate environmentally preferable designs and practices into new or remodeled facilities or processes.

·         Follow the process in ES&H Manual Chapter 8012 Project/Activity/Experimental Environmental Review and use ESH&Q Professionals for environmental, safety, and health considerations during the review for new and/or changes to buildings. 

·         For construction activities, use ES&H Manual Chapter 8012 Appendix T1 Environmental Review Procedure for Projects/Activities/Experiments.


3.4              ESH&Q Associate Director

·         Ensures that the EP program meets contractual requirements this includes serving as the Jefferson Lab EMS Management Representative.


4.0            Expectations


This EP program addresses environment and public health including protection of natural resources and biota.  To accomplish this, environmental aspects for activities are recorded and assigned a score in the EMS.  Aspects that are determined to be significant require a work control document to identify how the potential environmental impact is to be mitigated and controlled.


4.1              Planning

The Lab’s ES&H program is implemented through the Integrated Safety Management System[i].  Fundamental to this system is the commitment that line management bears primary responsibility for ES&H issues in their areas of operation.  Consequently, the ES&H effort is accomplished programmatically by line managers.  Most of the safety professionals at Jefferson Lab are in the ESH&Q Division, which serves as a resource for the Lab as a whole, providing health physics, industrial health, and other environmental and safety services.  The ES&H program extends to visiting researchers, subcontractors, and the public through all divisions and offices.

The requirements for environmentally safe operation of the base equipment in each experimental hall shall be assured by adherence to the specific experimental hall’s Operations Manual and procedures.  This manual provides procedures as well as training requirements for personnel working on, or with, this equipment.

To assure safe operations in the experimental halls, the CEBAF Experiment Review Process is used to evaluate experiment requirements and the associated hazards.  From this planning process, the COO is documented for the experimental hall in which the experiment will take place, and tailored to the unique requirements of the particular experiment.




4.2              Monitoring

Environmental monitoring includes the incorporation of quality assurance and control practices.  It is one of the primary methods used by Jefferson Lab to assess environmental conditions and to ensure an effective EP program.


Environmental and effluent monitoring is conducted to:

·         identify a baseline,

·         characterize and respond to releases

·         assess impacts, and

·         characterize exposures


Jefferson Lab’s monitoring program is addressed in:

·         ES&H Manual Chapter 8011 Environmental Monitoring Program, and its associated appendices.


4.3              Air Pollution Control

Concerns and hazards regarding Jefferson Lab’s radioactive and non-radioactive air quality are addressed in ES&H Manual Chapter 8020 Air Quality Management Program and its associated appendices.


4.4              Water Pollution Control

Jefferson Lab addresses impacts to the quality of all subject water resources in accordance with applicable laws, regulations, and permits that apply to both radiological and non-radiological factors

·         ES&H Manual Chapter 8030 Water Quality and Conservation Program and its associated appendices.


4.5              Waste and Recyclables Management (WMin

 and P2 including Recycling and Reuse)

Jefferson Lab addresses various waste issues, including hazardous, radioactive, and special wastes, in:

·         ES&H Manual Chapter 8060 Waste and Recyclable Materials Management

o   EPS-60 Waste and Recyclable Materials Management

·         ES&H Manual Chapter 8061 Hazardous Waste Management

o   EPS-61 Hazardous Waste Management


4.6              Emergency Planning

Concerns and hazards regarding potential chemical or radiological releases to the environment and to the offsite population are addressed in:

·         ES&H Manual Chapter 6610 Appendix T7 Clean-up of Chemical Spills Procedure

·         ES&H Manual Chapter 8010 Appendix T1 Communication Related to Environmental Management


4.7              Environmental Management System (EMS) Plan

The EMS Plan is part of the Laboratory’s Integrated Safety Management (ISM) System and includes organization structure, planning activities, responsibilities, practices, procedures, processes, and resources for developing, implementing, achieving, reviewing, and maintaining the Laboratory’s ESH&Q policy.


4.8              EP Program Commitments

Jefferson Lab demonstrates leadership and environmental stewardship by:

·         Ensuring compliance with all applicable environmental laws, regulations, standards, and contractual commitments.

·         Identifying and implementing techniques and environmentally sound practices that emphasize pollution prevention through source reduction, reuse, recycling, treatment, and environmentally sound disposal.

·         Promoting continual improvement in environmental performance.

·         Providing human, financial, and technical resources needed for implementing and continually improving its EP Program.

·         Encouraging everyone at Jefferson Lab to implement, maintain, and uphold its policies and contractual requirements.


4.9              EP Program Performance

Jefferson Lab provides the following resources with which to achieve the goals and objectives of this EP program:

·         A direct link to the Jefferson Lab’s strategic planning and budgeting process.

·         Appropriate procedures and training.

·         Performance measures, self-assessments, and potential independent assurance reviews.


4.9.1        Reporting

Jefferson Lab documents relevant DOE Orders as requested via the Thomas Jefferson Site Office (TJSO).


4.9.2        Lessons Learned

Events that result in releases to the environment, such as oil and chemical spills, require prompt action, including internal and sometimes external notification.  Information compiled from any such incident, in the form of a spill report, occurrence report, or notable event, becomes available for use in sharing lessons learned within the Jefferson Lab community and with others in the DOE community.


4.9.3        Assessments and Appraisals

Jefferson Lab examines its performance against its goals and objectives via a self-assessment (SA) process.  SA strengthens existing programs and activities by taking a proactive approach to identifying and correcting deficiencies before they lead to problems.


External oversight of the Jefferson Lab EP Program is provided by the TJSO, as well as by various State and local authorities.


4.9.4        Reviews

Potentially significant EP and public health issues and impacts are addressed under the National Environmental Policy Act (NEPA) review process.  NEPA requires that such projects be carefully evaluated and alternatives to these actions explored.  These evaluations are reported in Environmental Assessments (EAs) or Environmental Impact Statements (EISs).


Other important but not major activities are addressed by the site’s use of both DOE and internal Categorical Exclusions (CXs).


4.10          EP Procurement Considerations

Jefferson Lab makes an effort to minimize the selection and use of items that have serious environmental issues.  Purchasing considerations are based on:

·       Less toxic or hazardous,

·       Safer alternatives to ozone depleting substances,

·       Use of recycled content products,

·       Energy efficiency,

·       Ability to reuse materials, and

·       Ease of disposal.


Refer to ES&H Manual Chapter 3410 ES&H Aspects of Procurements for a more complete listing of purchasing considerations.


5.0            References


5.1                 Other EP Documents

·         ES&H Manual Chapter 1100 Environment, Safety & Health Policy

·         Quality Assurance Plan

·         Integrated Safety Management (ISM) Program Description

·         Environmental Management System (EMS) Plan


6.0            Revision Summary


Revision 1.2 – 12/07/12 – Updated to reflect compliance with DOE Order 458.1 Radiation Protection of the Public and the Environment.

Revision 1.1 – 03/16/12 – Update to weblinks only.

Revision 1.0 – 02/10/09 – Update to reflect current laboratory operations.

Revision 0.0 – 02/10/08 – Original Content.











ESH&Q Division

Bill Rainey





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 6/4/2013.

[i]   Jefferson Lab_ISM_PD.  Thomas Jefferson National Accelerator Facility, Integrated Safety Management System Program Description, (current revision). TJNAF. Newport News: TJNAF ESH&Q Dept.