TITLE:

ES&H Manual

 

DOCUMENT ID:

 8010 Environmental Planning and Review

 

  

1.0             Purpose

 

Jefferson Lab reviews activities, projects, and experiments to identify and manage potential impacts to the environment.

 

2.0             Scope

 

This program applies to all projects, activities, and experiments at Jefferson Lab. 

 

The reviews are designed to guide the collection and review of information related to individual construction, maintenance and research activities so that the following can be accomplished:

·         Identify potential environmental impacts and revise activity scope, if possible, to eliminate or minimize impacts.

·         Identify all environmental requirements (local, state, federal and contractual) that need to be satisfied.

·         Develop and implement operational controls to eliminate or minimize impacts and assure project regulatory compliance.

·         Make a recommendation to Thomas Jefferson Site Office (TJSO) as to whether the project requires additional action pursuant to the National Environmental Policy Act (NEPA).

                                                                                                   

3.0             Responsibilities

NOTE:           Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.

 

3.1              Supervisor/Design Project Manager (DPM)/FM Maintenance Lead Physics/ Division Safety Officer (DSO)/Sponsor

·         Contacts the Environmental Department to determine if your project requires a review.

·         Supports completion of the NEPA and Environmental Compliance Checklist.

·         Informs workers of any environmental aspects or impacts associated with the work.

·         Follows all mitigation actions resulting from an environmental review.

·         Ensures project/activity scope, schedule, budget, specifications, etc. reflect all NEPA and regulatory compliance requirements.

3.2              Environmental Engineer

·         Completes planning documents.

·         Determines the level of NEPA or other environmental program review.

·         Identifies the need for new and modified regulatory permits or other activities to ensure compliance.

·         Participates in reviews of projects, activities, and experiments as requested.

 

4.0             Process Steps and Expectations                                                                                                                                                                                                                                                                                                                                                                                                                

Jefferson Lab uses this program and associated procedures to identify the environmental aspects and impacts of work conducted on site and recommend mitigation methods. Environmental reviews are conducted in support of the following activities and processes: 

·         Facility Design, Modification  and Construction

·         Facility Maintenance Program

·         The CEBAF Experiment Review Process

·         Any other activity that management feels could benefit from an environmental review.

4.1              Facility Design, Modification, and Construction

Step 1:            Identify Need for Review (performed by DPM)

·         Notify ES&H of all design and construction activities during the planning phase.

 

Step 2:            Preliminary Information (performed by DPM and Environmental Engineer)

·         Jointly complete the NEPA and Environmental Compliance Checklist.

·         Develop project modifications and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements.

Step 3:            Mitigate Environmental Hazards (performed by DPM)

·         Revise project design, specifications, etc. to eliminate or mitigate environmental impacts and potential compliance issues.

 

Step 4:         Make NEPA determination (performed by Environmental Engineer)

·         Complete NEPA determination and follow-on activities as summarized in the NEPA Compliance Flowchart.

 

Step 5:            Revise project schedule (performed by DPM)

·         Ensure that project schedule accounts for all regulatory and NEPA compliance activities.

 

Step 6:            Ensure Regulatory Compliance (performed by DPM and Environmental Engineer)

·         Review project submittals to ensure project modifications have occurred and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements are in place.

·         Ensure all field activities are compliant with contractual specifications and regulatory requirements.

 

4.2              Facility Maintenance Program

Step 1:            Identify Need for Review (performed by FM Maintenance Lead)

·         Notify ES&H of all maintenance activities during the planning phase.

Step 2:            Preliminary Information (performed by FM Maintenance Lead and Environmental Engineer)

·         Jointly complete the checklist.

·         Develop project modifications and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements.

Step 3:            Mitigate Environmental Hazards (performed by FM Maintenance Lead)

·         Revise project design, specifications, procedures, etc. to eliminate or mitigate environmental impacts and potential compliance issues.

Step 4:            Make NEPA determination (performed by Environmental Engineer)

·         Complete NEPA determination and follow-on activities as summarized in the NEPA Compliance Flowchart.

Step 5:            Revise Maintenance Schedule (performed by FM Maintenance Lead)

·         Ensure that project schedule accounts for all regulatory and NEPA compliance activities.

Step 6:            Ensure Regulatory Compliance (performed by Technical Representative (TR) and Environmental Engineer)

·         Review maintenance procedures to ensure modifications have occurred and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements are in place.

·         Ensure all field activities are compliant with maintenance procedures and regulatory requirements.

 

4.3              The CEBAF Experiment Review Process

·         Follows the same steps as Facility Design, Modification, and Construction, but is led by the DSO of the organization managing the experiment. Controls to mitigate environmental impact and satisfy regulatory requirements are applied to the appropriate experimental design and operations documents.

 

4.4              Other Activities

·         Any other activity that management feels could benefit from an environmental review will be reviewed and controlled in a similar fashion and will include the appropriate activity personnel.

 

5.0             References

·         10 CFR 1021: National Environmental Policy Act Implementing Procedures

·         Chapter 3110 Facility Design and Modification Review

·         Chapter 3120 The CEBAF Experiment Review Process  

·         Chapter 3210 Work Planning, Control, and Authorization Process

·         NEPA and Environmental Compliance Checklist

·         NEPA Compliance Flowchart

 

6.0             Revision Summary

Revision 0.1 – 03/23/2021 – Periodic Review; reviewed and made minor updates to reflect current process, updated footer and header, no approval needed for minor edits

Revision 0.0 – 10/27/17 – Initial Content