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ES&H Manual
Chapter 3210 Work Planning, Control, and Authorization Process
Purpose
No work at Jefferson Lab is completely without risk; therefore, all work requires forethought, planning, and authorization. Identification of work hazards and understanding their risks is an essential part of this process. This document defines Jefferson Lab's work planning, control, and authorization process. This process is commensurate with the laboratory's commitment to achieve the highest standards of safety and quality.

Scope
This process applies to all work done by employees, users, or subcontractors at Jefferson Lab. It is used in coordination with the Jefferson Lab Assurance Description, and other appropriate processes. These processes include, but are not limited to:
  • Department documented procedures
  • Maintenance of quality records
  • Work tracking tools
Appendices:

T1 Work Planning, Control, and Authorization Procedure
ES&H Manual T1 Work Planning, Control, and Authorization Procedure defines Jefferson Lab's work process and control methods, and outlines how Jefferson Lab implements its Integrated Safety Management System (ISMS) into the planning and execution of work. Process steps include:
  • Defining the Scope of Work
  • Analyzing the Hazards
  • Developing and Implementing Hazard Controls
  • Performing Work Within Controls
  • Providing Feedback and Continuous Improvement
By utilizing the Task Hazard Analysis (THA) Worksheet individuals are able to effectively analyze work hazards and develop effective controls.
Task Hazard Analysis Worksheet: Click here for Word document
T3 Risk Code Assignment
ES&H Manual T3 Risk Code Assignment describes the procedure for determining the Risk Code for a task as defined by Jefferson Lab.
Responsibilities:

Everyone at Jefferson Lab
  • Identify work in accordance with standard procedures.
  • Review lessons learned and promote continuous improvement.
  • Perform preliminary planning for assigned tasks. (Use ES&H Manual Chapter 3210 Appendix T1 Work Planning, Control, and Authorization Procedure to identify task steps and possible consequences. Solicit the advice of ES&H professionals and Subject Matter Experts to recognize and mitigate hazards.)
  • Utilize task lists as appropriate.
  • Analyze hazards prior to performing work.
  • Ensure all documentation and approvals are obtained prior to performing work.
  • Ensure adequate and appropriate training in accordance with Jefferson Lab's requirements.
  • Read and abide by associated, approved Work Control Document (WCD).
  • Monitor work during performance. Re-evaluate the scope and Task Hazard Analysis (THA) if appropriate.
  • Solicit and provide feedback for future reference.
  • Adequately documents lessons learned per the group's and/or lab procedures.
Supervisor/Technical Representative (TR)/Sponsor
  • Ensure work is performed in accordance with this process by requiring implementation of its associated procedures.
Lead Worker
  • Performs pre-job safety briefing.
Work Control Document (WCD) Author
  • Ensure all affected workers read, understand and sign associated documents.
Environmental, Safety, Health, and Quality (ES&H) Division
  • Assist organizations in implementing this process.
Document Control:
  • ISSUING AUTHORITY:   ES&H Division
    TECHNICAL POINT-OF-CONTACT:  Harry Fanning
    APPROVAL DATE:   08/29/18
    REVIEW DATE:  07/23/24
    REVISION HISTORY
    Revision 1.1 - 07/23/21: Triennial Review; updated the header and footer, change SOTR to TR, no major edits required, no approval needed
    Periodic Review - 08/29/18: No changes per TPOC.
    Periodic Review - 08/13/15: No changes per TPOC.
    Revision 1.0 - 06/19/12: Triennial Review. Update to include Temporary Work Permits a Work Control Document.
    Revision 0.0 - 10/05/09: Written to document current laboratory operational procedure.

This document is controlled as an on-line file. It may be printed but the print copy is not a controlled document. It is the user's responsibility to ensure that the document is the same revision as the current on line file. .