ES&H Manual



3510 Appendix T1

Emergency Response Procedures



1.0            Purpose


Jefferson Lab has established this general, but effective, emergency response procedure to be used as the basis for action during an emergency situation in the absence of management direction.  Certain individuals, trained in emergency response, have priority access to buildings and are authorized to respond according to their training.


Jefferson Lab recognizes that listing the requirements for every possible emergency would be prohibitive, but has identified a variety of plausible situations and subsequent actions for convenience.


For general lab-wide emergency procedures:



For Accelerator emergency procedures:


2.0            Scope


As part of Jefferson Lab’s training program emergency drills are performed periodically.  The process steps outlined in this document are followed for both practice and actual events.


Jefferson Lab’s Fire Protection Program (See Chapter 9: Evacuation Drills) has designated Evacuation Drill Coordinators for every major building on-site.  These individuals have been trained to perform their assigned duties in accordance with DOE G 151.1-4 – 7.3.8 Accountability.


3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1              Everyone at Jefferson Lab

·         Know the location of the nearest alarm pull station, and other notification systems in their work area; how; and when; to use them.

·         Know the primary and alternate egress path and emergency assembly locations for your work area.

·         Notify your Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor/Escort if you are unable to evacuate your work area in the event of an emergency (e.g., unable to use stairs, unable to push an emergency door open).

·         Know the emergency response procedure(s) outlined in the ES&H Manual specific to the hazard issues encountered in your work area.


3.2              Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

·         Ensure individuals under your authority know the location of the manual alarm pull stations and any other emergency systems in their area; how, and when to use them; and the appropriate response when activated.

·         Alert Facilities Management of any building occupant with impaired mobility.  Ensure an acceptable method of egress has been established and understood prior to commencement of work.

·         Ensure individuals under your authority have read and understand the specific emergency response procedure(s) outlined in the ES&H Manual relevant to hazard issues associated with their work.


4.0            Process Steps

Unless otherwise stated, trained, and/or authorized, everyone at Jefferson Lab performs the process steps outlined below.


Step 1:             Avoidance

·         Specific emergency avoidance procedures related to specific hazards are outlined within appropriate chapters of the ES&H Manual and are referenced in ES&H Manual 2410 Appendix T1 Hazard Issues List.  Read and follow these procedures to avoid creating an emergency situation.

·         Perform the process outlined in ES&H Manual 3210 Work Planning, Control, and Authorization Process to identify hazard issues within your work area and establish appropriate mitigation controls.


Step 2:             Emergency Notification

·         Jefferson Lab is equipped with numerous emergency notification systems.  Most common are audible alert devices and warning lights.  These can be both manually or automatically activated.

·         Anyone activating an alarm within the accelerator site must report promptly to the on-duty Accelerator Crew Chief, cell 630-7050.

·         When alerted, everyone immediately responds appropriately according to the identified situation:



·         Jefferson Lab uses a variety of methods to communicate with its staff during an emergency situation.  Depending on the severity and duration, these include, but are not limited to: site-wide text and e-mail; face-to-face at the scene by authorized management staff; and postings and stanchions.  If unable to interpret communications related to your activities during an emergency, contact your supervisor or the Emergency Manager.


Step 3:             Evacuation

·         Ensure visitors under your authority understand the situation and are escorted appropriately.

·         Follow the primary or alternate emergency evacuation route to the muster point or other assembly location.


Step 4:             Reporting

·         Call 911, then call guard 5822.


Step 5:             Return to Work (“All-Clear”)

·         Do not leave muster point or assembly location, or return to the laboratory until notified by the designated emergency staff member (Evacuation Drill Coordinator, Fire Protection Engineer, or as otherwise directed by Laboratory Management.


Step 6:             Emergency Responders

·         Jefferson Lab recognizes that certain individuals have additional specialized training in emergency response situations.  These individuals have priority access to buildings in the event of an emergency and are authorized to proceed as trained. 


5.0            Revision Summary


Revision 1.4 – 02/25/13 - Updated links and clarified process steps per TMenefee.

Revision 1.3 – 06/22/12 - Recognized that building evacuation was too narrow a scope for general emergency response.

Revision 1.2 – 01/26/12 - Added reference to Fire Protection Program – Chapter 9 Evacuation Drills per TMenefee.

Revision 1.1 – 04/27/11 - Removed reference to Emergency Management Committee per TMenefee.

Revision 1 – 07/14/10 - Updated to reflect current laboratory operations.








ESH&Q Division

Tina Menefee




This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 2/26/2013.