ES&H Manual



3510 Appendix T1

Emergency Response Protocol



1.0            Purpose


This emergency response procedure is used by everyone at Jefferson Lab as the basis for response during an emergency situation in the absence of management direction. By their very nature, emergencies pose unique challenges, Jefferson Lab recognizes that listing the requirements for every possible emergency is prohibitive, but has used identified plausible situations to produce this guidance.


For general lab-wide emergency procedures:


2.0            Scope


Certain individuals (e.g. Firefighters, Emergency Medical Technicians), who have specialized training in emergency response activities, are not bound by the activities within this procedure. They have priority access to buildings in the event of an emergency and are authorized to proceed as their training allows. Specifically Jefferson Lab’s designated Building Evacuation Drill Coordinators (denoted in the Fire Protection Program (See Chapter 9: Evacuation Drills) are trained to assist in building evacuations in accordance with DOE G 151.1-4 – 7.3.8 Accountability.


As part of Jefferson Lab’s training program emergency drills are performed periodically.  The process steps outlined in this document are followed in both practice and actual events.


The process steps for this procedure are performed in coordination with ES&H Manual Chapter 3510 Emergency Response Activities.


3.0            Responsibilities

NOTE:           Management authority may be delegated at the discretion of the responsible manager.


3.1              Everyone at Jefferson Lab

·         Avoid creating an emergency.

·         Know the various means of emergency notifications systems in your area and the appropriate response to each.

·         Return to work after an emergency only when appropriately notified.


3.2              Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

·         Brief individuals under your authority on the appropriate emergency systems in their area of work; how, and when to use them; and the appropriate response when activated.

·         Alert Facilities Management of any building occupant with impaired mobility.  Ensure an acceptable method of egress has been established and understood.


4.0            Process Steps


Unless otherwise stated, trained, and/or authorized, everyone at Jefferson Lab performs the process steps outlined below.


4.1              Avoid Creating and Emergency


Specific emergency avoidance procedures, relating to hazards issues, are outlined within ES&H Manual Chapters and their associated Appendices. Hazard issues are listed in ES&H Manual 2410 Appendix T1 Hazard Issues List. Read and follow the outlined procedures to avoid creating an emergency situation.


4.2              Emergency Response


Jefferson Lab is equipped with numerous emergency notification systems. Most common are audible alert devices and warning lights. These can be both manually or automatically activated.


When an emergency situation is identified:



Notification has NOT been received.

Manually activate the appropriate emergency notification system (this may include dialing 911*).

Notification has been activated/received

Immediately perform the activities as directed by management, or as appropriate.

*When using a cellphone also call security at x5822 and provide the location of the emergency.


NOTE: Activating an alarm within the accelerator site must report promptly to the on-duty Accelerator Crew Chief, cell 630-7050.


4.3              Evacuation


The most common response to an emergency notification is to evacuate to an area of safety. Jefferson Lab posts Emergency Evacuation Maps strategically around occupied buildings.


Step 1:             Preview the area’s Emergency Evacuation Map. Note the appropriate muster point or take cover/shelter-in-place area and emergency exit locations. (Exits are clearly marked by lighted signs in hallways and above exit doors.) 

Step 2:             When an alarm activates, or you receive other notification, remain calm and proceed to the appropriate muster point or take cover/shelter-in-place area. 

Step 3:             Gather in the appropriate area and await further instructions. 


Severe Wind “Take Cover”/Shelter-in-Place Icon

Muster Point Icon


4.4              Return to Work (“All-Clear”)


Do not leave the assembly area or return to the laboratory, until notified by the designated emergency staff member (e.g. Evacuation Drill Coordinator, Fire Protection Engineer), or as directed by Laboratory Management.


5.0            Revision Summary


Revision 2.1 – 12/01/16 – Added reference to “shelter-in-place”

Revision 2.0 – 02/01/16 – Periodic Review; formerly titled ‘Emergency Response Procedures’; updated to reflect changes to the Emergency Management Program and for consistency with other programs; included Tornado “Take Cover” option

Revision 1.4 – 02/25/13 – Updated links and clarified process steps per T.Menefee

Revision 1.3 – 06/22/12 – Recognized that building evacuation was too narrow a scope for general emergency response

Revision 1.2 – 01/26/12 – Added reference to Fire Protection Program Chapter 9 Evacuation Drills per T.Menefee

Revision 1.1 – 04/27/11 – Removed reference to Emergency Management Committee per T.Menefee

Revision 1.0 – 07/14/10 – Updated to reflect current laboratory operations










ES&H Division

Tina Menefee




This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 12/15/2016.