ES&H Manual



6620 Appendix T1

Selecting, Acquiring, Training, and Caring for Personal Protective Equipment (PPE)



1.0            Purpose


The need for personal protective equipment (PPE) is determined by completing a Task Hazard Analysis (THA) or in specific work areas as determined by the supervisor. Required PPE is provided at no cost to Jefferson Lab employees. This appendix describes how to:


·         Select appropriate PPE

·         Acquire and replace PPE

·         Obtain training in the use of PPE

·         Care and maintenance of PPE


2.0            Scope


This document provides minimum requirements for PPE utilized by Jefferson Lab. Additional requirements may be necessary for specialized PPE. These are addressed within the ES&H Manual Chapters that correspond to a particular hazard issue.


This appendix is written in coordination with ES&H Manual Chapter 6620 Personal Protective Equipment. All applicable content within the chapter applies to the procedure outlined in this appendix.


3.0            Responsibilities

NOTE:     Management authority may be delegated at the discretion of the responsible manager.


3.1              Everyone at Jefferson Lab

·         Comply with work area and work specific PPE requirements. Signs often indicate requirements and are generally posted in affected work areas.

·         Contact ES&H Professional to request an evaluation of hazard issues that may require PPE.


3.2              Employees Using PPE

·         Maintain current PPE training and medical monitoring as required.

·         Ensure assigned PPE fits properly and is appropriate for the task. Report ill-fitting, non-compliant equipment to your supervisor.

·         Maintain and store PPE in accordance with manufacturer instructions and training.

·         Inspect PPE prior to use, check for:

o   Cleanliness

o   Wear

o   Defects

·         Dispose of PPE that fails inspection, in accordance with training.


3.3              Supervisor/Subcontracting Officer’s Technical Representative (SOTR)/Sponsor

·         Evaluate the work assignment and inspect the work area. Complete a Task Hazard Analysis (THA) to determine PPE requirements.

·         Ensure area signs indicating required PPE are posted.

·         Ensure PPE required for work assignments is available.

·         Provide training to employees who are required to use PPE. Provide information on:

o   the appropriate type required and why

o   how to properly don the PPE

o   how to care for, maintain, and identify its useful life cycle

o   how to properly dispose of damaged or expired PPE

·         Ensure employees who require PPE receive appropriate medical monitoring.

·         Ensure workers use and maintain PPE correctly.


3.4              ES&H Professional

·         Inform supervisors of any deficiencies in the suitability, use, and/or maintenance of PPE observed during walk-throughs and provide guidance for correction.

·         Assist Procurement Department with PPE purchases, as requested.

·         Advise Stockroom on new types of PPE, as requested.


3.5              Procurement Department Manager

·         Consult the appropriate ES&H Professional to ensure PPE vendors used by Jefferson Lab meet safety performance requirements (i.e., ANSI, NIOSH, etc).

·         Ensure approved vendors of required prescription safety glasses and safety shoes are made available to employees, as necessary.


3.6              Occupational Medicine

·         Perform necessary medical evaluations, approvals, and monitoring for employees who use applicable PPE.


3.7              Jefferson Lab Stockroom

·         Consult with ES&H Professional to obtain approval prior to stocking new types of PPE.


4.0            Process Steps


Unless otherwise stated, the process steps below are performed in accordance with your supervisor’s instructions.


Determining the need for PPE is accomplished by completing a THA (see ES&H Manual Chapter 3210 Appendix 2 Task Hazard Analysis Worksheet) or in specific work areas as determined by the supervisor. Minimally any part of the body at risk from the following types of hazards needs to be protected:


·         Flying particles, objects

·         Crushing hazards

·         Excessive noise

·         Electric shock/arc flash

·         Temperature extremes

·         Cuts and abrasions

·         Chemical splashes

·         Soldering spatter

·         Chemical contamination of skin and clothing

·         High noise


4.1              Select and/or Identify Appropriate PPE

Consult with the ES&H Professional if assistance is needed in selecting appropriate PPE.

·         Identify the hazard issue(s) and the PPE required for mitigation (e.g., face protection, head protection, etc.).

·         Select the type(s) of PPE required (e.g. safety goggles, face shield, etc.) to appropriately protect the worker from the hazard identified.


4.2              Acquire or Replace PPE

There are four ways to acquire and/or replace PPE at Jefferson Lab:

·         Supervisor[1] Distributes PPE to new employees and approves purchasing authorization for future needs. After receiving authorization, employees may obtain PPE from the Stockroom or place WebStock orders for additional and replacement equipment. 

·         Stockroom[2] (Building 90) Walk-in orders are placed at the customer service counter for immediate pickup. 

·         Jefferson Lab WebStock – Orders are placed from your computer using Jefferson Lab Intra-Net Commerce (Webstock). Items are delivered to your desk within three to five business days.

·         On-Site Vendors Notification is given when a vendor will be onsite. Orders are placed directly with vendor. 


Table 1: Where to get PPE (including Specialized PPE)

Type of PPE

Style of PPE

Examples of Work Requiring PPE

Where to get PPE

Head Protection

Hard hat

Construction, electrical , falling objects, protruding objects


Face Shield

Flying particles and splash.

(Eye protection must be worn under the face shield)

Eye Protection

Safety glasses

Hammering, grinding, drilling


(Prescription glasses require supervisor approval. See Employee Prescription Safety Glasses Purchasing Procedure.)

Safety sunglasses

Outdoor use


Gas-tight goggles

Contact lens wearers – chemicals, dust, mist, vapor

Industrial Hygiene

Indirectly vented goggles

Cryogens, chemicals


Face shield

NOTE: eye protection must be worn under face shield

Mist or particulates


Electrical or arc blasts

Electric Safety Engineer

Laser glasses

Class 3b and 4 lasers

Laser System Supervisor

Weld Shield Replacement Lens

Welding, cutting


Foot Protection

Safety shoes/boots, shoe guards, toe guards

Construction; electrical; protection from objects that fall, roll, or pierce the foot

On-site Vendor

Metatarsal protective coverings

Crush protection

Industrial Hygiene

Chemical resistant boots

Chemical resistant

Industrial Hygiene

Hearing Protection

Ear muffs, foam ear plugs, fitted ear plugs

High noise areas or processes, using impact tools


Hand Protection

Cryogenic gloves – Supervisor purchase



Insulated leather gloves


Disposable gloves – vinyl, latex, nitrile

First aid, environmental, beryllium, lead

Cut resistant gloves

Grinding, handling sharp objects

General purpose gloves, leather work gloves

Moving, lifting, handling, lead

Chemical resistant gloves




Knee Pads

Kneeling on concrete or other hard surfaces


Body Protection

Aprons, Overalls, Coveralls

Chemical splash, Silica dust, Lead dust

Industrial Hygiene

Clothing for hot and cold temperatures

Extreme temperatures

Vests and jackets designed for visibility

High visibility – purchase through     e-commerce

Full body covering

Select chemicals – IH

Arm coverings

Welding – e-commerce


Welding – e-commerce

Respiratory Protection

Air purifying respirators – Dust masks, cartridge respirators

Particles, mists, vapors, fumes

Industrial Hygiene

Self-Contained Breathing Apparatus (SCBA)

Used for hazardous waste operations and ODH 4 conditions

Escape Packs

Emergency ODH 2 or 3 escape

Electrical PPE

Insulating rubber gloves

Electrical Class 00 gloves < 500 volts Class 0 gloves < 1000 volts

Electrical Safety Engineer

Leather protectors

Mechanical protection worn over rubber insulating gloves

Lineman’s glove

1 – 10 kV

Insulating mats


Insulating blankets


Flame resistant (FR) clothing

Protection against electrical arc flash

Fall Protection

Harnesses, lanyards

Elevated work

Material Handling Manager (MHM)


4.3              Training

Employees, assigned work requiring the use of PPE, receive training for each type of PPE they use. Training includes, but is not limited to:

·         Type and style of PPE required and why.

·         How to properly don the PPE assigned.

·         Care, maintenance, useful life, and how to properly disposal of damaged or expired PPE.


4.4              Care of PPE

The minimum requirements for the care of PPE are in accordance with manufacturer’s instructions.  In addition employees using PPE:

·         Inspect each piece prior to and after each use, ensuring that it is clean and in proper working condition. 

·         Store in areas away from moisture, sunlight, contamination, extreme temperatures, or clutter.

·         Dispose of expired or defective equipment.


5.0            Revision Summary


Revision 1.7 – 02/06/17 – Periodic Review; minor edits for clarification per J.Williams

Revision 1.6 – 01/08/14 – Changed Stockroom contact from x7233 to x6297 per J.Williams

Revision 1.5 – 06/28/13 – Periodic Review; added Jefferson Lab Stockroom to responsibilities; clarified responsibilities for ES&H Professional.

Revision 1.4 – 11/01/12 – Added “Leg Protection” – “knee pads” to Basic PPE listing

Revision 1.3 – 01/26/12 – Added “High noise” as a hazard issue requiring PPE

Revision 1.2 – 09/09/11 – Added beryllium and lead to examples of work needing gloves

Revision 1.1 – 01/11/11 – Updated to provide employees with a procedure for obtaining prescription safety glasses

Revision 1.0 – 04/29/10 – Updated to reflect current laboratory operations










ES&H Division

Jennifer Williams





This document is controlled as an on line file.  It may be printed but the print copy is not a controlled document.  It is the user’s responsibility to ensure that the document is the same revision as the current on line file.  This copy was printed on 2/7/2017.

[1] Supervisors must approve the purchase and/or use of specialized PPE.  These items include:

  • Respirators
  • Prescription safety glasses
  • Laser safety glasses
  • Whole body protection
  • Electrical PPE



[2] The Stockroom (x6297) maintains a supply of Jefferson Lab’s most commonly used PPE. Items not available can be ordered using the Jefferson Lab Intra-Net Commerce (Webstock) or purchase requisition system.