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3510 Appendix T5 Violence Control |
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1.0
Introduction
The
Laboratory Director is responsible for the protection and security of all
personnel and property on site. This
appendix provides procedures
for responding to acts of violence:
- Bomb threats, discoveries, and disposal
- Envelope and package bombs
- Explosion
- Civil disobedience
- Hostage incident
2.0
Bomb
Threats: Discovery and Disposal
Bombings may
occur against government-owned installations to disrupt normal operations. Therefore, positive action must be initiated
for the safety of personnel and to minimize disruption of operations at all
site activities.
2.1
Bomb
Threats
·
Although
bomb threats pose potential danger to life, the type and circumstances of each
threat and corresponding danger must be analyzed and evaluated. No one can prescribe in advance the exact
judgment and action to be taken for any and all types of bomb threat
situations; however, every effort should be made to avoid overreaction. Overreaction tends to facilitate the bomb
threat perpetrator’s purpose and invites continued harassment. Personnel safety and minimum disruption of
operations are major considerations.
·
The
Security Officer shall analyze and evaluate each bomb threat in terms of
potential danger to the Laboratory. If a
bomb threat is received, the Facility Manager and all employees
whose safety is affected shall be informed in a timely manner and with
assurance that no one is omitted.
2.2
Liaison
Appropriate
staff shall maintain close liaison with the Jefferson Science Associates, LLC
(JSA)/Jefferson Lab Security Officer and vice versa to ensure that all are
provided with timely, consistent, and complete information upon which to make
their respective analysis, evaluation, and evacuation decision.
2.3
Bomb
Discoveries
Evacuate
the building and adjacent buildings and areas such that no one is within one
hundred yards of the suspect building.
2.4
Bomb
Disposal
Bomb
disposal/deactivation shall be attempted only by qualified Newport News bomb
disposal units. NO JSA/Jefferson Lab employee,
visitor, or subcontractor shall attempt such an endeavor or even touch a
suspected bomb.
2.5
Explosions
Appropriate
procedures
(See Section 5.0) shall be followed commensurate with
the effects of the explosion; however, extreme care should be taken to avoid
destroying evidence that could be used for investigative purposes.
3.0
Bomb
Threats: Responsibilities
3.1
The
Jefferson Lab Security Officer
·
Functions
as notification coordinator for bomb threats, bomb discovery information, and
to relay promptly such information to:
o
Newport
News Police Department Bomb Disposal Unit
o
Newport
News Fire Department
o
All
Associate Directors
o
Facility
Manager
o
Thomas
Jefferson Site Office (TJSO)
o
Federal
Bureau of Investigation (FBI) via TJSO
o
Accelerator
crew chief if threat is inside the fenced accelerator site area
·
Dispatches
security guard service personnel and/or others upon request to assist in
evacuating personnel from designated areas.
·
Dispatches
security guard service and/or others to cordon off affected areas if directed.
·
Assists
and cooperates with all support forces responding to calls for assistance.
·
Prepares
necessary reports with copies as appropriate to Jefferson Lab Site Office (TJSO)
at ext. 7140, via the Facility Manager Designee (9-876-1750).
3.2
Everyone
at Jefferson Lab
·
If you receive a bomb
threat, attempt to keep the caller talking as long as possible so that a fellow
employee
may arrange to have the call traced.
·
Report any bomb threats
immediately to the Jefferson Lab Security Officer at ext. 4444 or 5822 as well
as the nearest available supervisor.
Your report should include:
o
Exact time of call.
o
Exact words of caller or
best approximation that can be recalled.
o
Type of bomb or device, if
revealed by the caller.
o
Location of the bomb, if
revealed by the caller.
o
Any identifiable
background noises; i.e., music, traffic, voices, construction, typewriters,
etc.
o
Any identifiable
speech/voice characteristics; i.e., accent, impediment, slang, word usage, etc.
o
Phone number if caller ID
is available.
·
A bomb-threat information
card has been distributed to staff to assist with responding to a bomb-threat
telephone call.
·
A
senior manager, the building manager, the safety warden,
or any employee
may initiate building evacuation by sounding the fire alarm or passing the word
on a public address system if the building has one. Because of the bomb threat, the normal muster
point will probably be too close, and the person in charge should assign
evacuees to alert persons in all buildings and outdoor areas within a 100 yard
radius of the target building to the threat.
These buildings and areas should also be evacuated.
·
When
informed of bomb threats, evacuate work area promptly and quietly. If the situation permits, before evacuating,
ensure that:
o
All
sensitive material is secured in proper containers.
o
Doors
and windows are opened.
o
Fellow
employees
have received the notice to evacuate.
o
Immediate
work area is checked for strange or unknown packages, boxes, etc.
·
Comply
quickly and quietly with instructions issued by security personnel/civil
authorities.
4.0
Envelope and
Package Bombs
4.1
Description
of Bombs
·
Envelope
bombs vary in size and weight. Both
standard air mail and plain envelopes in a variety of colors have been found to
hold bombs. Addresses have been either
handwritten or typed. It is important to
remember, that with clandestine devices of this type, the envelope sizes,
shapes, colors, and postmarks may vary extensively.
·
Package
bombs also vary in size and weight. Each
is usually packaged to appear as either a gift desk calendar, book, or box of
candy and placed inside a large manila envelope or brown wrapping paper. These items also could be received in a great
variety of sizes, shapes, and colors.
4.2
Precautionary Measures
·
The
envelope and package bombs described above are designed to produce death or
injury from an explosion and are initiated electrically or mechanically when
the envelope is opened. Proper response
and coordination with local police and postal officials can prevent injury or death.
·
Leave
handling of all suspect objects to professional disposal bomb experts.
The
following procedures
are suggested, should a suspicious item be encountered:
·
Envelopes
o DO NOT OPEN. Leave
the area, and warn others nearby.
o Have a responsible official meet
Jefferson Lab security and Environmental, Safety, Health, and Quality
(ESH&Q) staff and accompany them to the suspect area. Solicit their recommendations as to additional
measures to be taken.
·
Packages
o DO NOT OPEN.
If a suspicious noise is detected follow the above procedure
for envelopes.
5.0
Procedures in Event of
Explosion/Possible Explosion
5.1
Possible explosion
The following general procedures
are to be followed upon evidence of impending explosion. (Requirements may vary as conditions at the
scene dictate.)
·
The Jefferson Lab Security Officer will obtain assistance from the
appropriate agency as determined by the nature of the situation; i.e., Newport
News Bomb Squad for detonating devices, Emergency Ordnance Disposal personnel
from the nearest military installation for crashed aircraft containing live
bombs, rockets, etc. (Bomb disposal/deactivation shall be accomplished only
by qualified military, or Newport News bomb disposal units, and no employee
shall attempt such an endeavor or even touch a bomb/suspected bomb.) The
Newport News Fire Department and Rescue Units shall also be summoned.
·
Post sufficient security guards to establish control of the danger
area. Guards should be located at a safe
distance from the object. A separation
distance of 300 meters (1000 feet) behind adequate cover is sufficient
protection for a 500 pound charge of explosive). The area should be roped off and signs posted
if time permits.
·
Evacuate all buildings within 600 meters (2000 feet).
·
Open all doors and windows of buildings within 1000 meters (3300
feet).
·
Allow no pedestrian or unauthorized wheeled traffic within the
evacuated area.
·
Refrain from touching, removing, or examining any items in the
vicinity of an explosive.
5.2
Explosion
Appropriate emergency-management
procedures
shall be followed commensurate with the effects of any explosion; i.e.,
implementation of procedures
for site fires, serious injury, etc., as necessary.
6.0
Hostage Incident
- Call
the city police (9-911).
- Obtain
as much immediate information as possible; e.g., exact location of the
hostage incident, number of persons involved, weapons involved, etc.
- Notify
the Jefferson Lab Security Officer/representative, who should immediately
dispatch all available security personnel to the scene with instructions
to secure the area, detain any witnesses, help escaping hostages, and
control information.
- The
TJSO will notify the FBI as appropriate.
- Summon
the following additional personnel to the scene:
- Facility
Manager Designee 876-1750
- DOE/JSO
Manager ext. 7140
6.1
Emergency Manager
·
Keep the Facility Manager
and the Jefferson Lab Security Officer/representative posted on conditions.
·
Ensure that the hostage’s
supervisor/division is notified of conditions.
(Note: If the incident occurs after normal work hours and the hostage’s
supervisor/division cannot be directly contacted, the security guard service is
to contact the Security Officer/representative).
·
Ensure that a complete,
detailed entry is made on the Security Log Report and an Occurrence Report is
completed per ES&H Manual Chapter 5300 Occurrence Reporting to Department of
Energy (DOE).
·
With the approval of the
Facility Manager, inform the Public Affairs Manager and Human Resources Manager
what information may be released to family members or the media.
6.2
In case of a fatality
·
Cover
the victim.
·
Follow
the above procedures.
·
Collect
as much information as possible from witnesses on the scene. Be sure to obtain the name, division, and
phone number of all witnesses.
Do
not broadcast names, injuries, or other details over radio telephones or
cellular telephones.
·
The
Facility Manager ensures that the proper authorities and relations are
notified.
7.0
Civil
Disturbances
Entry onto the JSA/Jefferson Lab premises is limited to persons who have legitimate official business on the site and invited guests. The public may be invited to special events such as Open House and Science Series lectures.
In the event of a civil disturbance, physical control or restraint of demonstrators by JSA employees, users, and the security guard service shall be avoided, if possible. When physical control is required, it should be minimized, consistent with safety, to preserve the dignity of the individuals concerned and the protection of the Lab’s property.
7.1
Readiness
Condition
In
order to be prepared for civil disturbances and to provide for the safety of
personnel and government property, four distinct conditions of readiness
apply. These conditions shall be set by
the Newport News Police Department in general or by the Jefferson Lab Security
Officer for site-specific situations.
7.1.1
Condition IV
No
civil disturbance of major proportions is considered imminent within the
Newport News area. This is the normal
security condition for the Lab.
7.1.2
Condition III
·
A
civil disturbance of major proportion is considered imminent within the Newport
News area.
·
Security
Officer shall notify Associate Directors.
·
Based
on information from reliable sources, release non-essential personnel and
implement this plan.
7.1.3
Condition II
A civil disturbance of major proportion has erupted in the Newport
News area. Dissident groups or rioters
may target the Jefferson Lab site.
7.1.4
Condition I
A civil disturbance of major proportion has erupted in the Newport
News area. Dissident groups or rioters
are expected at Jefferson Lab at anytime.
7.2
Requests for Assistance
·
During working hours,
contact the Security Officer (ext. 7169).
·
After working hours, or if
the Security Officer does not answer, contact security guard services
(ext.5822/4444) and/or the Newport News Police (9-911).
·
The TJSO will notify the
FBI as appropriate.
7.3
Additional Assistance
Jefferson Lab depends upon the Newport News Police Department for
assistance.
7.4
Laboratory
Staff
Follow
instructions from management.
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ISSUING
AUTHORITY |
APPENDIX
AUTHOR |
APPROVAL
DATE |
EFFECTIVE
DATE |
EXPIRATION
DATE |
REV. |
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ESH&Q Division |
11/16/01 |
11/16/01 |
11/16/04 |
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