TITLE:	ES&H Manual
DOCUMENT ID:	3510 Appendix T6 Miscellaneous Emergency Procedures

1.0 Introduction

This appendix includes emergency procedures that do not fit neatly into any other appendix, yet are necessary for safe and efficient operations. Three procedures follow:

• Recovery from automatically initiated fire alarm
• Loss of power, water, telephone, or other utility
• Aviation safety

2.0 Recovery from automatically initiated fire alarm

A failure of a fire-protection sensor, such as a smoke detector, causes a fire alarm to sound automatically. Employee response to a fire alarm is to evacuate the building.

· An awkward situation results when:

o the fire alarm is sounding, and

o the building is empty, and

o there is no evidence of a fire.

· What is the decision process for silencing the alarm?

· What are the criteria for letting employees go back into the building?

The procedure provides a safe and logical process for finding the problem and getting employees back to work.

2.1 Procedure

· If a fire alarm system activates without apparent cause, the Associate Director in Charge (ADIC) must determine whether an emergency really exists. If it is determined that an emergency does not exist, call 7400 during business hours or 5822 after hours.

The following steps resolve the issue safely and quickly.

· If the fire alarm was automatically initiated, emergency staff are to search the exterior of the building for evidence of a fire.

· If the search provides evidence of a fire, OR IF THERE IS ANY DOUBT, a fire should be reported by calling 9-911.

· If the search provides no evidence of a fire, the ADIC shall direct Facilities Management to enter the building, working in pairs and carrying radios, to silence the alarm, and search for the source of the alarm.

· If there is no fire, the alerted detector and the fire alarm panel should be reset. Facilities Management shall report progress to the ADIC periodically.

· Facilities Management will recommend reentry when the fire alarm panel is reset and no new alarms occur.

3.0 Loss of Power, Water, Telephone, or Other Utility

Utility disruptions are common. Jefferson Lab’s systems for electric power, natural gas, communications, refrigeration, air conditioning, fresh water supply, sewage disposal, and trash disposal are subject to failure from a variety of causes. The consequence to Lab equipment, systems, and productivity can be significant. It is critically important, therefore, to quickly restore adequate utility services.

Primary consideration shall be given to damaged utilities that endanger personnel and/or are capable of causing further damage to site facilities or the environment. Power to broken electrical lines and water-main breaks must be stopped. On an equal priority basis, necessary utilities required in the case of rescue operations e.g., emergency lighting, fire-protection water, and communications must be restored. A secondary effort includes temporary restoration of refrigeration, potable water supply, sewage disposal, and electric power pending permanent repair. Only Virginia Power crews will respond to downed power lines or arcing, smoking electrical equipment in substations.

Repair to damaged equipment and property will be coordinated by the Facilities Management Department, utilizing in-house personnel and subcontractors as appropriate. Support, including emergency procurement activities, will be provided by the Procurement Department. Temporary assignment of personnel from other departments to Facilities Management will be considered based on the nature and severity of the damage.

3.1 Procedure

· Immediately call Facilities Management (ext. 4444) for all utility outages except loss of telephone service.

· Report loss of telephone service, pager service, or two-way radio service to Telecommunications (ext. 7361 or 7206), which is located in Trailer City rooms 192 and 194.

· After normal working hours, immediately notify the CEBAF Center security guard (ext. 7055) and the on-duty crew chief (cellular phone 879-3367 or control room phone ext. 7050) about all utility outages.

Telephone numbers for major utility providers are:

· -Virginia Natural Gas 873-6200

· -Virginia Power 247-1241

· -Newport News Waterworks 858-4660

Facilities Management, the security guard, or the crew chief normally contacts a public utilities to report outages.

Jefferson Lab property is crisscrossed with underground utility and communications cables and piping. In order to ensure safety and prevent costly outages and delays, it is vitally important that the path of all excavations (or even minor digging) be clear of utilities. Many buildings and trailers have utility lines and piping in floors and walls. Jefferson Lab’s “Miss Utility” must be consulted at ext. 7673 before any work is started. Facilities Management will check the site to make sure that work may proceed safely.

Underground electric cables, phone cables, and a natural gas pipe have been severed in the past. The “lessons learned” is to call Miss Utility before digging.

4.0 Aviation Safety

Three credible aviation scenarios could occur at Jefferson Lab: a helicopter landing and take off for a dignitary, a Nightingale helicopter landing and take off for a seriously injured or ill person, and an emergency landing or crash.

4.1 Notification

· All scheduled landings must be arranged through the Director's Office. The Emergency Manager and the Security Officer will provide assistance as requested.

· The injury necessitating the Nightingale helicopter and an emergency landing or crash would be the subject of an emergency report to extension 4444. This would alert the appropriate responders.

4.2 Scheduled helicopter visits by dignitaries

· Thorough planning is important.

· Request fire and ambulance support from City of Newport News

· The field near Hall A has been used previously as a landing zone (LZ). Mark it off with orange cones.

· If appropriate, temporarily stop pedestrian and vehicular traffic near the LZ.

· Keep the Machine Control Center (MCC) informed if the LZ is inside the accelerator fence.

· Have ground transportation for the passenger(s) available at a safe distance.

4.3 Nightingale helicopter visits for serious injuries and illnesses

· In most cases, emergency services personnel at the scene rather than Laboratory staff will decide if the patient(s) need air evacuation. Nightingale has saved many lives, but it has some limits worth noting; it will not fly in fog, snow, or rain. It does not hover and hoist victims off the ground or roofs. It normally carries one patient; two under special circumstances. During the day time, it needs a minimum landing zone (LZ) of 60 ft. by 60 ft. The LZ must be away from power lines and trees. At night, the minimum LZ is 100 ft. by 100 ft.

· A survey in 1995 indicated potential landing zones near the residence facility, a field across from the EEL parking lot, and a field near Hall A; however, the pilots discourage preselecting LZs because they have found them to be short lived. In a real situation, the pilot will evaluate and discuss potential landing zones with emergency services staff on the ground. Upon identification of the LZ, emergency services personnel on the ground will mark it off with orange cones or other visible identifiers.

4.4 Emergency landings and crashes

In the unlikely event of an emergency landing or aircraft crash at the Lab, the following measures should be taken:

· Call 9-911

· Call 4444

· Call 7050 (crew chief)

· Assist anyone who leaves the downed aircraft.

· Do not go near the craft. It could be dangerous.

· Fire fighters are trained and equipped to rescue anyone trapped inside. Bystanders are not trained for this.

· Ask the Thomas Jefferson Site Office (TJSO) (ext. 7140), if available, to call the Federal Aviation Administration (FAA) (877-2962).

ISSUING AUTHORITY	APPENDIX AUTHOR	APPROVAL DATE	EFFECTIVE DATE	EXPIRATION DATE	REV.
ESH&Q Division	John Kelly	11/16/01	11/16/01	11/16/04	0

This document is controlled as an on line file. It may be printed but the print copy is not a controlled document. It is the user’s responsibility to ensure that the document is the same revision as the current on line file. This copy was printed on 7/29/2009.