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ES&H Manual
Chapter 8010 Environmental Planning and Review
Purpose
Jefferson Lab reviews activities, projects, and experiments to identify and manage potential impacts to the environment.

Scope
This program applies to all projects, activities, and experiments at Jefferson Lab.

The reviews are designed to guide the collection and review of information related to individual construction, maintenance and research activities so that the following can be accomplished:
  • Identify potential environmental impacts and revise activity scope, if possible, to eliminate or minimize impacts.
  • Identify all environmental requirements (local, state, federal and contractual) that need to be satisfied.
  • Develop and implement operational controls to eliminate or minimize impacts and assure project regulatory compliance.
  • Make a recommendation to TJSO as to whether the project requires additional action pursuant to the National Environmental Policy Act (NEPA).


Process Steps and Expectations:


Facility Design, Modification, and Construction
  • Step 1: Identify Need for Review (performed by DPM)
    • Notify ES&H of all design and construction activities during the planning phase.
  • Step 2: Preliminary Information (performed by DPM and Environmental Engineer)
    • Jointly complete the NEPA and Environmental Compliance Checklist.
    • Develop project modifications and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements.
  • Step 3: Mitigate Environmental Hazards (performed by DPM)
    • Revise project design, specifications, etc. to eliminate or mitigate environmental impacts and potential compliance issues.
  • Step 4: Make NEPA determination (performed by Environmental Engineer)
    • Complete NEPA determination and follow-on activities as summarized in the NEPA Compliance Flowchart.
  • Step 5: Revise project schedule (performed by DPM)
    • Ensure that project schedule accounts for all regulatory and NEPA compliance activities.
  • Step 6: Ensure Regulatory Compliance (performed by DPM and Environmental Engineer)
    • Review project submittals to ensure project modifications have occurred and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements are in place.
    • Ensure all field activities are compliant with contractual specifications and regulatory requirements.
Facility Maintenance Program
  • Step 1: Identify Need for Review (performed by FM Maintenance Lead)
    • Notify ES&H of all maintenance activities during the planning phase.
  • Step 2: Preliminary Information (performed by FM Maintenance Lead and Environmental Engineer)
    • Jointly complete the checklist.
    • Develop project modifications and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements.
  • Step 3: Mitigate Environmental Hazards (performed by FM Maintenance Lead)
    • Revise project design, specifications, procedures, etc. to eliminate or mitigate environmental impacts and potential compliance issues.
  • Step 4: Make NEPA determination (performed by Environmental Engineer)
    • CComplete NEPA determination and follow-on activities as summarized in the NEPA Compliance Flowchart.
  • Step 5: Revise Maintenance Schedule (performed by FM Maintenance Lead)
    • Ensure that project schedule accounts for all regulatory and NEPA compliance activities.
  • Step 6: Ensure Regulatory Compliance (performed by SOTR and Environmental Engineer)
    • Review maintenance procedures to ensure modifications have occurred and/or controls to eliminate or mitigate environmental impacts and satisfy regulatory requirements are in place.
    • Ensure all field activities are compliant with maintenance procedures and regulatory requirements.
The CEBAF Experiment Review Process
  • Notify ES&H of all maintenance activities during the planning phase.
Other Activities
  • Any other activity that management feels could benefit from an environmental review will be reviewed and controlled in a similar fashion and will include the appropriate activity personnel.
Responsibilities:

Note: Management authority may be delegated to a task qualified Jefferson Lab employee at the discretion of the responsible manager.

Supervisor/Design Project Manager (DPM)/FM Maintenance Lead Physics DSO/Sponsor
  • Contacts the Environmental Department to determine if your project requires a review.
  • Supports completion of the NEPA and Environmental Compliance Checklist.
  • Informs workers of any environmental aspects or impacts associated with the work.
  • Follows all mitigation actions resulting from an environmental review.
  • Ensures project/activity scope, schedule, budget, specifications, etc. reflect all NEPA and regulatory compliance requirements.
Environmental Engineer
  • Completes planning documents.
  • Determines the level of NEPA or other environmental program review.
  • Identifies the need for new and modified regulatory permits or other activities to ensure compliance.
  • Participates in reviews of projects, activities, and experiments as requested.
Document Control:
  • ISSUING AUTHORITY:   ES&H Division
    TECHNICAL POINT-OF-CONTACT:  Bill Rainey
    APPROVAL DATE:   10/27/17
    REVIEW DATE:  10/27/20
    REVISION HISTORY
    Revision 0.0 - 10/27/17 - Initial content

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