Policy Statements

Conference Date
Conference Location

Norfolk Waterside Marriott
235 East Main Street
Norfolk, VA 23510

The CHEP Conference series is a scientific community event intended for presentations, networking and collaboration as well as learning. We value a civil and respectful environment which encourages the free expression and exchange of scientific ideas.

All attendees are expected to adhere to the JLab Community Standards and the non-discrimination & anti-harassment policies noted below.

If you believe someone is violating the code of conduct, we ask that you report it by emailing chep2023-conduct@jlab.org.


We are committed to providing a conference experience where everyone is treated with respect, free from discrimination or harassment based on race, color, gender, ethnicity, ancestry, national or cultural origin, religion, creed, sexual orientation, gender identity and expression, pregnancy, age, disability, physical appearance, body size, genetic information, veteran or military status, marital status, citizenship status or socio-economic status, or on any other legally prohibited basis.

Discrimination or harassment of conference participants will not be tolerated in any form. Conference participants violating this rule may be sanctioned or expelled from the conference without a refund at the discretion of the conference organizers.

Harassment includes offensive verbal comments, sexual images visible in public spaces, deliberate intimidation, stalking, following, harassing photography or recording; sustained disruption of talks or other events; inappropriate physical contact, and unwelcome sexual attention.

If a participant engages in harassing behavior, the conference organizers may take any action they deem appropriate, including warning the offender or expulsion from the conference with no refund. If you are being harassed, notice that someone else is being harassed, or have any other concerns, please contact a member of the conference staff immediately.

Conference staff will be happy to help participants contact hotel/venue security or local law enforcement, provide escorts, or otherwise assist those experiencing harassment to feel safe for the duration of the conference. We value your attendance.

Participants are expected to follow these rules at all conference venues and conference-related social events.


International Union of Pure and Applied Physics (IUPAP) Policy Statements

Free Circulation of Scientists: The principle of the Universality of Science is fundamental to scientific progress. This principle embodies freedom of movement, association, expression and communication for scientists, as well as equitable access to data, information and research materials. In pursuing its objectives with respect to the rights and responsibilities of scientists, the International Union of Pure and Applied Physics (IUPAP) actively upholds this principle, and, in so doing, opposes any discrimination on the basis of such factors as ethnic origin, religion, citizenship, language, political stance, gender, or age. IUPAP should only sponsor conferences and events at institutions and in countries that uphold this principle. If scientists are excluded from attending IUPAP-sponsored international conferences by a host institution or country on the basis of any of these factors, IUPAP should register its concern at the highest level of that institution or country, and should not sponsor any future events in that country until such exclusions have been eliminated.  [Section 1. (http://iupap.org/sponsored-conferences/conference-policies/)]

Harassment at Conferences: It is the policy of the International Union of Pure and Applied Physics (IUPAP) that all participants at an IUPAP-supported Conference will enjoy a comfortable experience, and that they will treat each other with respect at all times. The conference organisers will appoint two advisors at the conference who will consult with those who have suffered from harassment and who will suggest ways of redressing their problems, and an advisor who will counsel those accused of harassment.  [Section 4 IUPAP Conference Policies, weblink (http://iupap.org/sponsored-conferences/conference-policies/)].


COVID Policy

CHEP 2023 is hosted by Jefferson Lab whose policy is to follow the CDC guidelines.  There is no vaccination requirement to attend the conference. The community positivity rate is monitored. If the community level at the time of the conference is high, masks will be strongly recommended.

COVID Precautions

We recommend a daily self-wellness test.  If you feel sick or are experiencing COVID-like symptoms prior to travel, or while on-site in Norfolk, we ask that you not participate in the conference.

Before and During CHEP

Follow current guidance provided by the CDC and your local health authority.

  • Wash your hands regularly and thoroughly for at least 20 seconds.
  • Sanitize hands regularly throughout the day.

Masks are optional but strongly encouraged if the community level is high. You should not attend CHEP if you are experiencing, or within the 10 days prior to the conference have experienced, symptoms associated with COVID-19.  If you do not feel well, protect yourself and others and stay home.

You should not attend any event at CHEP if you have been diagnosed with COVID-19 within 5 days prior to the conference.

Follow travel restrictions and guidance issued by the region you are traveling to and from.  Up to date travel guidance for the US CDC may be found at https://www.cdc.gov/coronavirus/2019-ncov/travelers/international-travel-during-covid19.html.