• USER LIAISON

USER LIAISON

Serving the Jefferson Lab User Community

The Continuous Electron Beam Accelerator Facility, or CEBAF, is a scientific user facility that is open for research to scientists and students worldwide. We welcome researchers in nuclear physics, accelerator science and related fields to join us in our mission to explore the building blocks of matter and discover technologies that enable our research.

CEBAF has drawn more than 1,690 scientist users to Jefferson Lab in fiscal year 2021, including staff scientists, professors, researchers, postdocs and undergraduate and graduate students working on a variety of research projects in computation, data analysis, experiment preparation and related activities in Newport News, VA.

Whether you are a new student or a veteran scientist, we hope these pages provide you the information you need to further your research at Jefferson Lab.


To all:
As you make plans to return to the lab please make sure you are approved for onsite access. For most, this will require creating a new online registration to change your status from remote (User-Remote) to onsite ("User-Active", "User-Graduate", etc.). Should you come into issues
with overlapping dates email Sue Ewing (ewing@jlab.org) to manually adjust your dates. This must be done AT LEAST 7 days prior to your arrival. Lastly, please take some time to check your training and complete any that have expired since your last visit. You will find vaccination and testing details below.
 
Please see the text from the most recent return to work plan:
========================================================
2.2.3 Facility User Access
 
Under MEDCON 3, all facility Users will be allowed site access with concurrence of their hosts and approval from the Local Approval Authority. All Users without current site access must submit a site-access registration request through EARS to enter the campus and will be required to complete SAF003, COVID-19 Hazard Awareness and Controls online training.
 
Users with Current Site-Access Privileges
 
COVID-19 testing will not be required for Jefferson Lab Users who have submitted a copy of their COVID-19 vaccination record to Occupational Medicine using the secure drop box. Users planning to come on-site who have not submitted their vaccination
record should do so now by following the instructions on the COVID-19 Portal or the Vaccine Reporting at Jefferson Lab message sent on May 7, 2021.
 
Jefferson Lab will designate Users who have not submitted a COVID-19 vaccination record to Occupational Medicine as “undisclosed.” Undisclosed Users will have their badge access disabled and may not come on-site until they provide negative test results. To come on-site, undisclosed Users will be required to bring a negative COVID19 test result—taken within three days of their next on-site arrival—to Occupational Medicine. JSA Security will reactivate badge access for these Users for seven days. Undisclosed users will be required to repeat testing each week or until two weeks after they submit a completed vaccination record to Occupational Medicine. Undisclosed users who test positive for COVID-19 will be medically restricted from coming on-site until cleared to return.
 
Users without Current Site Access Privileges
 
Users who need to come on-site and do not have current site-access privileges must submit a site-access registration request through EARS and a copy of their vaccination record to Occupational Medicine using the secure drop box link provided during the site access registration process.
 
Once site-access registration is complete, Users who have submitted a completed vaccination record to Occupational Medicine will have their site access activated, or reactivated if they already have a JSA badge. Users who do not submit a COVID-19 vaccination record to Occupational Medicine will be designated as undisclosed. To come on-site, undisclosed Users will be required to bring a negative COVID-19 test
result taken within three days of their next on-site arrival to Occupational Medicine at Jefferson Lab. JSA Security will reactivate badge access for these Users for seven days. Undisclosed users will be required to repeat testing each week or until two weeks
after they submit a completed vaccination record to Occupational Medicine. Undisclosed employees who test positive for COVID-19 will be medically restricted from coming on-site until cleared to return.
 
Badging Operations will resume on-site operations in MEDCON 3 and remain by appointment only. Appointments can be scheduled 24 hours in advance at the following link https://www.jlab.org/badgingoffice.

If you need to quarantine, please check our list of preferred lodging properties to see which hotels allow this and details.

Testing locations near JLab:

CVS Pharmacy

Address: 13000 Warwick Blvd, Newport News, VA 23602

Phone: (757) 269-0136

Website: https://www.cvs.com/store-locator/cvs-pharmacy-address/13000+Warwick+Boulevard-Newport+News-VA-23602/storeid=8497

Quest Diagnostics COVID Testing - Walmart Neighborhood Market

Address: 11214 Jefferson Ave, Newport News, VA 23601

Phone: (757) 327-7478

Website: https://patient.questdiagnostics.com/no-cost-covid-test?utm_campaign=2021-5-CIIP-CIIP-Consumers&utm_medium=Vanity&utm_source=QuestCOVID19-com&utm_term=Paid-Owned

 

Velocity Urgent Care - Newport News

Address: 747 J Clyde Morris Blvd, Newport News, VA 23601

Phone: (757) 772-6121

Website: https://www.velocityuc.com/locations/newport-news/

M.D. Express- Newport News

Address: 12997 Warwick Blvd, Newport News, VA 23602

Phone: (757) 369-9446

Website: https://www.mdexpressva.com/

Address:

For further information on site access restrictions during the COVID-19 pandemic, consult the TJNAF Resumption of On-Site Operations Plan available on the COVID-19 Portal.

ULO Staff Schedule
Monday Staff onsite 7:30am-4:30pm* (lunch 12-1pm)
Tuesday Staff onsite 7:30am-4:30pm* (lunch 12-1pm)
Wednesday     Staff onsite 7:30am-4:30pm* (lunch 12-1pm)
Thursday Staff onsite 7:30am-4:30pm* (lunch 12-1pm)

Friday

 

*Testing stops 30mins before ULO closes.

Staff onsite 7:30am-3:00pm* (lunch 12-1pm)

 

 

 

Annually, the Jefferson Lab Users Organization Board of Directors (JLUO BoD) plans a summer meeting for the Jefferson Lab scientific community to showcase scientific results, upcoming research, award winners and trending topics. The meeting also provides many opportunities for collaboration within the community. The next meeting will take place June 13-15, 2022.

The Graduate Student and Postdoc Association (GSPDA) serves members of the Jefferson Lab Users Group student and early career scientist community by offering further opportunities for learning and growth within the nuclear physics research field, such as monthly seminars, a summer lecture series and award opportunities. Learn more in the student orientation brochure.

The first step to becoming a member of the Jefferson Lab Users Group or for visiting Jefferson Lab as a visiting scientist or student is to register for access. Registration provides all information required by the lab for site and building access, obtaining a computer account, gaining access for acquiring necessary training and other services. Visit the link to begin your registration process.

User Liaison facilitates the lab's scientific program by maintaining effective channels of communication between the JLab staff, JLab user community, associated scientists and engineers from across the world; providing solutions for the needs of the user community and assisting users with their use of the lab's facilities.

Please see the list below of frequently required courses and their term expiration. Click the course link below to start training!

Course

Skill Code

Term Expiration

Annual Security Awareness

GEN034

Annually (January)

Cyber Security Awareness NEW JUNE 2021 

CST001

Annually

Working Safely at Jefferson Lab During Elevated MedCon Levels

SAF003 Currently Required

Physics Division Work Governance

SAF116kd

Annually (January)

General Access RWP

SAF801kd

Annually (December)

Oxygen Deficiency Hazard

SAF103

2 years (24 months) from date taken

RadWorker 1 Test

Schedule with Radcon or walk-in at ULO in CC (see onsite schedule)

SAF801T

2 years (24 months) from date taken

ES&H Orientation

SAF100

3 years (36 months) from date taken

*You will need to complete a key audit annually (Feb-Mar).

Each year we very much look forward to a true avalanche of young scientists visiting Jefferson Lab and working with our users and staff on a variety of science projects. Last summer we again enjoyed having 208 students (ranging from high school to graduate level) work with us, of which about 85% were with the Physics Division.
In order to prepare for these students, and especially to maintain a safe working environment at Jefferson Lab, we are working annually with mentors and university advisors to gather information about our student body, and in particular to update our knowledge about the status of the students, to learn about any new prospective students coming to the lab, and about the anticipated activities of both new and returning students. Please click the title for complete instructions.

Annually, the Jefferson Lab Users Organization Board of Directors (JLUO BoD) plans a summer meeting for the Jefferson Lab scientific community to showcase scientific results, upcoming research, award winners and trending topics. The meeting also provides many opportunities for collaboration within the community. The next meeting will take place June 13-15, 2022.

The Graduate Student and Postdoc Association (GSPDA) serves members of the Jefferson Lab Users Group student and early career scientist community by offering further opportunities for learning and growth within the nuclear physics research field, such as monthly seminars, a summer lecture series and award opportunities. Learn more in the student orientation brochure.

The first step to becoming a member of the Jefferson Lab Users Group or for visiting Jefferson Lab as a visiting scientist or student is to register for access. Registration provides all information required by the lab for site and building access, obtaining a computer account, gaining access for acquiring necessary training and other services. Visit the link to begin your registration process.

User Liaison facilitates the lab's scientific program by maintaining effective channels of communication between the JLab staff, JLab user community, associated scientists and engineers from across the world; providing solutions for the needs of the user community and assisting users with their use of the lab's facilities.

Please see the list below of frequently required courses and their term expiration. Click the course link below to start training!

Course

Skill Code

Term Expiration

Annual Security Awareness

GEN034

Annually (January)

Cyber Security Awareness NEW JUNE 2021 

CST001

Annually

Working Safely at Jefferson Lab During Elevated MedCon Levels

SAF003 Currently Required

Physics Division Work Governance

SAF116kd

Annually (January)

General Access RWP

SAF801kd

Annually (December)

Oxygen Deficiency Hazard

SAF103

2 years (24 months) from date taken

RadWorker 1 Test

Schedule with Radcon or walk-in at ULO in CC (see onsite schedule)

SAF801T

2 years (24 months) from date taken

ES&H Orientation

SAF100

3 years (36 months) from date taken

*You will need to complete a key audit annually (Feb-Mar).

Each year we very much look forward to a true avalanche of young scientists visiting Jefferson Lab and working with our users and staff on a variety of science projects. Last summer we again enjoyed having 208 students (ranging from high school to graduate level) work with us, of which about 85% were with the Physics Division.
In order to prepare for these students, and especially to maintain a safe working environment at Jefferson Lab, we are working annually with mentors and university advisors to gather information about our student body, and in particular to update our knowledge about the status of the students, to learn about any new prospective students coming to the lab, and about the anticipated activities of both new and returning students. Please click the title for complete instructions.