Although Jefferson Lab’s mission is predominantly related to fundamental nuclear physics research and the communication of announced and developed technologies are generally exempt from U. S. export control regulations, Jefferson Lab has an obligation to assure that technologies, equipment, and information subject to export control regulations are exported in compliance with those enforced by the Department of Commerce’s Export Administration Regulations (EAR); the Department of State’s International Traffic in Arms Regulations (ITAR); and trade controls imposed by the Treasury Department through its Office of Foreign Assets Control (OFAC).
Export Compliance is the responsibility of all Jefferson Science Associates LLC (JSA) staff and guests. All personnel working at or participating in Jefferson Lab projects and experiments must comply with all export control laws and regulations. Non-compliance with export control laws can subject both JSA and individual researchers to potential federal criminal and/or civil penalties.
Exports include:
- Transfers of controlled information, including technical data, to persons and entities outside the U.S.
- Shipment of controlled physical items, such as scientific equipment, that require export licenses from the U.S. to a foreign country.
- Verbal, written, electronic, and/or visual disclosures of controlled scientific and technical information related to export controlled items to foreign nationals (“deemed exports”) in the U.S.
Most export reviews are built into existing business review processes (i.e., CRADAs, SPPs, the Event Submission Form, Publication Reviews, etc.). The instructions for those not built into the above review process are below.
Shipment or Hand Carry of equipment out of the country – Submittal of a Shipping Authorization initiates the process to ship or hand-carry equipment (other than laptops) to another institution.
Hand Carry JLab issued Laptop on Foreign Travel – When taking a Lab issued or travel laptop overseas for business or pleasure, complete a Proforma Invoice for Hand Carry Export, Complete an Incident by selecting 'Export Control' as the Subcategory, include a brief note including who the Hand Carry Certification Letter is for, and attach the completed Proforma Invoice, and press submit. Export Control will attach the Hand Carry Certification Letter to the Service Now Incident. The letter should be printed, kept separate from the laptop and presented to customs when requested.
Travelers should review the Laptop and Information Security Tips for JLab Travelers before leaving the Lab on foreign travel.
For more information or questions please contact: Export Control Officer Brian Hanlon, hanlon@jlab.org, 757-269-7548.
References:
- Department of Commerce, Bureau of Industry and Security - Export Administration Regulations, 15 CFR 730-744
- Department of State - International Traffic in Arms Regulations, U.S. Munitions List, 22 CFR 121
- Department of Treasury - Office of Foreign Asset Control Regulations, 31 CFR 500
- Nuclear Regulatory Commission - Export and Import of Nuclear Equipment and Material, 10 CFR 110
- Department of Energy - Assistance to Foreign Atomic Energy Activities, 10 CFR 810