Getting Started with Mailman for Subscribers | JLab Computer Center

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Commonly used functions include subscribing to mailing lists, unsubscribe from mailing lists, posting messages, changing your delivery options, and getting password reminders. Subscribing to a Mailing List First it should be noted that depending upon the policies of the mailing list administrator, a mailing list may or may not be available for subscription. Such mailing lists are generally described as being 'closed'. Typically, if you attempt to subscribe to a closed mailing list, your request will either be rejected by the system or rejected by the list administrator. For the sake of these instructions however, we will assume that the target mailing list that you wish to subscribe to is 'open'. This means that the list's administrator has set a policy for the mailing list that allows anyone to join it. To join a mailing list, you will first need to subscribe to it. You may receive the name of the list by email invitation, or be directed to subscribe to it by your group leader. If you don't know the list name, you can browse the collection of all the mailing lists known to the server by opening a web browser to https://mailman.jlab.org/mailman/listinfo (the long list) OR https://mailman.jlab.org/mailarchives/list.php (the sorted list). If you do know the name of the list, you can go directly to that list by completing the following steps: Open a web browser to https://mailman.jlab.org/mailman/listinfo/LISTNAME where LISTNAME is the name of the list that you wish to join. A subscription page similar to the following should appear as shown below: Scroll down to the “Subscribing to LISTNAME” section and complete the following fields: Enter your email address Enter your full name in the name field (optional) Choose a password. (If you do not choose a password, Mailman will generate one for you.) Re-confirm your password For the Digest option, choose YES if you want to receive list mail in a digest that is distributed once per day. If you would prefer to receive messages as they are posted, click NO to this option. NOTE: It is very important that you do not use your CUE or any important password when selecting an email password. This is because your email password will sometimes be sent to you in clear text. After you have completed the fields in step 2, click on the Subscribe button. You will receive a messages that your request has been sent. You will also receive an e-mail message to the address you have entered asking you to confirm your subscription. This feature prevents other individuals from subscribing you to a mailing list without your permission. The confirmation email will be similar to the one shown below: Follow the instructions in the messages to confirm your subscription. Once your subscription is confirmed, you will receive a welcome message to the mailing list, as shown in the example below. NOTE: There may be instances in which a conformation email is not sent. This might occur if the list administrator has configured the list so that the or she must approve subscription requests before they are processed. Posting a Message to a Mailing List As a subscriber to a mailing list, you can post messages to the list by sending an email message to LISTNAME@jlab.org. In this way the Mailman software is no different than the Majordomo software that it replaces. You will receive an mail message confirming that your message was posted to the list. If there is a problem with the post, you will receive notification that the message is being held and you may be contacted by the list moderator. Some lists are “announcement only” lists in which case your posting will be rejected by the system. Unsubscribe from a Mailing List If you decide that you no longer wish to belong to a mailing list, you can unsubscribe from it by completing the following steps. SOME LISTS MAY NOT BE UNSUBSCRIBE FROM. A number of Jefferson Lab mailing lists are automatically generated and exist to inform users of JLab specific business and to coordinate safety information. With that said, here are the steps to unsubscribe from a mailing list: Open a web browser to https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS, where LISTNAME is the name of the mailing list and ADDRESS is your email address. There Member Options screen will display. Click the “Unsubscribe” button. You will receive an email message asking you to confirm your request. This option exists to prevent others from unsubscribing you from the list without your permission. Simply reply to the message to confirm that you want to leave the list. Password Options Your mailing list password was either set by you or generated by Mailman when you subscribed. Your password was stated in the welcome message you received when you joined the mailing list and you may also receive a monthly password reminder. Your mailing list password is used to verify your identity to mailman so that only you and the list administrator can view and change your settings. AGAIN, it is important that you not use your CUE or any other significant password as your mailing list password because from time to time the system will send you your password in clear text. Password Reminder: If you have forgotten your password or did not save the welcome message, you can get a reminder from Mailman by completing the following steps: Open a web browser to https://mailman.jlab.org/options/LISTNAME/ADDRESS where LISTNAME is the name of the mailing list and ADDRESS is your email address. The Member Options log in page will display. Click on the “Remind” button to have a password reminder sent to the email address you specified when you joined the list. NOTE: You can also receive a password reminder using Mailman's email interface. To do so, send an email message with the subject “password” to the LISTNAME-request@mailman.jlab.org where LISTNAME is the name of the mailing list. Change your Password Open a web browser to https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS where LISTNAME is the name of the email list and ADDRESS is your email address. The Member Options page will appear. Enter your password into the Password field and click the Log in button. Your mailing list Membership Configuration page will appear as follows: Scroll down to the “Change Your Password” option. Enter a new password, and then enter it again to confirm it. Click on the “Change My Password” button. You will receive an email message confirming that your password was changed successfully. Password Reminder Options By default, the Mailman program will send a monthly password reminder message to the email address that you used to subscribe to a mailing list. You can disable this option from the Member Options page by completing the following steps: Log into your Member Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the Subscription Options section and locate the option marked Get password reminder e-mail for this List? Select “No” to stop receiving the monthly password reminders. Next, click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation message at the top of the mailing list membership page that your options has been re-set, as shown in the screen below. NOTE: Select the “Set Globally” option to apply this setting to all the mailing lists to which you subscribe. Advanced Subscription Options The following chart displays the subscription options for a mailing list. You can change these options by logging into your Member Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS, where LISTNAME is the name of the list and ADDRESS is your email address. The most commonly used settings are explained below in more detail. Mail Delivery Options You can temporarily stop receiving messages from a mailing list without actually unsubscribing from the list by disabling mail delivery. You will retain your password and other settings. This feature can be useful if you are on vacation or if you become to busy to read extra messages. To start receiving messages again at a later date, simply re-enable the mail delivery option. Disable Mail Delivery Log into your Member Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS, where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the Subscription Options section and locate the section marked mail delivery. Select “Disabled” to stop receiving the messages from the mailing list. Click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation messages at the top of the mailing list membership page that your option has be reset as shown in the screen below. NOTE: Select the “Set Globally” option to apply this setting to all the mailing lists to which you subscribe.   Re-enable Mail Delivery Log into your Member Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS, where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the Subscription Options section and locate the section marked mail delivery. Select “Enabled” to stop receiving the messages from the mailing list. Click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation messages at the top of the mailing list membership page that your option has be reset as shown in the screen below. NOTE: Select the “Set Globally” option to apply this setting to all the mailing lists to which you subscribe. Prevent receiving duplicate messages On occasion, mailing list members will receive several copies of the same message. This happens if the sender has used a group reply function to send mail to bot the list members as well as to the individual subscribers. You can use Mailman's Avoid Duplicate Copies of Messages option to prevent multiple messages from being delivered. This option checks to determine if your email address appears in the To: or CC: fields of a message. If it does, Mailman will not deliver another copy of the message to you. To set this option complete the following steps: Log in to your members Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the Subscription Options section and locate the section marked ”Avoid duplicate copies of messages” Select “Yes” to avoid receiving multiple copies of a message. Click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation message at the top of the mailing list membership page that your option has been reset as shown in the screen below. NOTE: Select the “Set Globally” option to apply this setting to all the mailing lists to which you belong. Change your subscription address If you wish to change the email address you use to subscribe to a mailing list, complete the following steps. Log into your Member Options page at https://mailman.jlab.org/options/LISTNAME/ADDRESS where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the “Change your membership information” section. Enter a new email address and re-enter it to confirm. If you wish to add your name, enter it in the “Your Name” field. Click on “Change My Address and Name” button. A confirmation email will be sent to the new email address you have entered. You must confirm the change before it will be processed. This option exists to prevent others from changing your subscription without your permission. Receiving copies of your own posts Mailman will automatically send you a copy of every message that you post to a mailing list by default. Some users prefer this option since it lets them know when a message has been posted and also provides a copy for their records. Other users choose to disable this option since they prefer not to download or archive their posts. To change this option, complete the following steps: NOTE: If your receive your mailing list messages in Digest mode, you CANNOT disable receiving copies of your own posts. Log into your Member Options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS where LISTNAME is the name of the list and ADDRESS is your email address Scroll down to the “Subscription Options” section and locate the option marked “Receive your own posts to the list?” Select “No” to stop receiving copies of the messages that you post. Click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation message at the top of the mailing list membership page that your option has been reset as shown in the screen below. Receiving Confirmation of Posts If you would like an acknowledgment from Mailman once a message you have submitted has been successfully posted, complete the following steps. NOTE: You can only receive acknowledgments of your posts if your are a subscriber to the mailing list. Log into your Member Options page at https://mailman.jlab.org/options/LISTNAME/ADDRESS where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the “Subscription Options” section and locate the option marked “Receive acknowledgement mail when you send mail to the list?” Select “Yes” to receive an email message indicating that your messages has been sent. Click on “Submit My Changes” button at the bottom of the screen. You will receive a confirmation message at the top the mailing list membership page that your option has been reset as shown in the screen below. Receiving Mail in Digest Format In Mailman, groups of posts are called “digests.” Rather than receiving individual messages as they are posted to the mailing list, you can opt to receive all posts grouped together, usually in one daily email message. By default, this option is set to “No”. To change this option, complete the following steps: Log in to your Member options page at https://mailman.jlab.org/mailman/options/LISTNAME/ADDRESS, where LISTNAME is the name of the mailing list and ADDRESS is your email address. Scroll down to the “Subscription options” section and locate the option marked “Set Digest mode”. Select “On” to begin receiving mailing list messages in digest format. Click on the “Submit My Changes” button at the bottom of the screen. You will receive a confirmation message at the top of the mailing list membership page that your option has been reset as shown in the screen below. ‹ Mailing List up Mailman Quick Reference for List Administrators › » Printer-friendly version Login to post comments 15650 reads Privacy and Security Notice | Maintained by helpdesk@jlab.org | © 2010 Jefferson Lab Login(for protected content) SEARCH Search this site: WEB UTILITIES Password Change Group Management SquirrelMail (webmail) Vacation Email Mailing List Mail Forward and Procmail Machine/Device Registration SWIS Content Error Status Home Directory Permissions GENERAL INFORMATION CNI Staff List Policies & Procedures CNI System Status CNI Systems Monitor COMPUTING EVENTS « August 2018 » SunMonTueWedThuFriSat 1234 567891011 12131415161718 19202122232425 262728293031