• Registration

Access for New and Returning Users/Guests

Current Access Registration Restrictions during MedCon-5 and MedCon-4

Jefferson Lab is currently in MEDCON 5 status and onsite access is highly restricted for users/guests and employees. Those requiring onsite access after September 30, 2020, must receive approval from their host and Associate Director and be engaged in work that falls within the set of essential mission tasks authorized by the Director before submitting a new access registration.

The Lab will continue its limited operations under MEDCON 5 through July 31, 2021, for the Scheduled Accelerator Down period. As a result, site access privileges for those guests/users admitted to complete the spring experimental run or for any other reason during MEDCON 5 were discontinued on September 30, 2020.

Thereafter, onsite access will be by exception only through MEDCON 4 while keeping within the TJNAF Resumption of On-Site Operations Plan (Jefferson Lab Resumption of On-Site Operations infographic). Anyone seeking onsite access after September 30, 2020, must receive approval from their JLab host and Associate Director while keeping within the MEDCON 5 Site Access Controls until a new onsite access registration can be submitted and approved.

Users/guests previously admitted onsite during MEDCON 5 for completing the spring experimental run but not approved for continued onsite access after September 30, 2020, will be reclassified as remote users and will retain their remote access privileges.

Checking Your Badge Status: In order to check your current access status, login to JList from a browser that runs on a JLab server. Instructions on how to access the servers remotely can be found on the Computer Center website (login required): https://cc.jlab.org/remoteaccess (bottom of page). The VDI option has proven to be reasonably fast.

For further information on site access restrictions during the COVID-19 pandemic, consult the TJNAF Resumption of On-Site Operations Plan available on the COVID-19 Portal. Contact jris@jlab.org with any questions.

All persons requesting access to Jefferson Lab are required to register in the Electronic Access Registration System (EARS) https://misportal.jlab.org/jlabAccess/  Please see the following link for further information and instructions to complete the electronic registration process: Steps for Registration

FOREIGN NATIONALS

All Foreign Nationals are required to submit the Electronic Access Registration form at least 7 days before the onsite arrival start date.

Foreign National’s arriving onsite without fulfilling the seven (7) day advanced registration requirement or without the required ID Documents https://www.jlab.org/human_resources/jris/id will not be allowed escorted or un-escorted access to JLab’s facilities until all is approved and validated and a JLab photo badge is issued (if applicable). 

DOE Office of Science approval is required before the entry of persons whose citizenship, country of birth, employer, or affiliations is Cuba, North Korea, Iran, or Sudan.

 

All high school and undergraduate students must register at least two (2) weeks prior to arrival on-site in order to schedule the required training with our Science Education Department for access approval.

All users/guests are required to check-in upon arrival on-site at JLab at the Services and Support Bldg. 28 Front Desk to present required ID Documents https://www.jlab.org/human_resources/jris/id for access validation.  

Electronic Access Portal Process Overview and Screenshots (U.S. and Foreign National)

Checking Status of Visitor/Guest Registration Form for Travel Coordinators

Contact jris@jlab.org or your JLab host with questions.