Taking Laptops on Foreign Travel | JLab Computer Center

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Routine business functions include email, making presentations, and accessing JLab web applications.  To reserve a travel device, please email helpdesk@jlab.org as early as possible.  The email should include the traveler's name, travel destination, as well as, the intended pickup date, and return date of the equipment.    Policy Specifications No laptops, computers, or other DOE tagged property may be hand-carried or shipped out of the United States without prior written authorization of the Property Officer and a written release by the Export Control Officer.  This includes the designated travel laptops available from the IT Division Help Desk.  See the Property Management Policy and Procedures manual for more information. JSA employees that require a laptop computer or other device for data collection or analysis while on DOE sponsored travel to another scientific facility are required to use appropriately configured and controlled JSA issued and DOE tagged equipment.  It is the responsibility of each line organization to plan for and provide such equipment to their traveling staff members.  The IT Division does not maintain an inventory of devices configured for data collection or analysis. JSA employees accept all risks associated with the loss, damage, theft, or misuse of personally owned devices and data while on official business travel.  Employees that intentionally use personal devices to circumvent Lab policy regarding the use of personally owned devices for laboratory business are subject to disciplinary action. All Lab policies regarding the use and configuration of Lab computers apply while on travel.  In certain cases, additional security controls may be required to take a computer on travel.  Circumventing, disabling, or modifying security configurations and security software on any Lab computer system, including travel laptops, is prohibited. Only designated travel laptops available from the IT Division Help Desk are allowed to be taken on travel when visiting a sensitive country.  For information on Sensitive Countries, please contact Sue Ewing at 757-269-7687. Laptops that contain sensitive information or are used for sensitive work cannot be taken on foreign travel.  See the Security Plan for Protection of Sensitive Information document for information on sensitive information.    When traveling to a non-sensitive country, it is suggested that travel laptops from the IT Division Help Desk be taken as a best business practice.  However, laptops that do not contain sensitive information, and are used only for non-sensitive work, may be taken on travel to non-sensitive countries. When crossing international borders, travelers should cooperate and comply with instructions from US or Foreign Custom and Border Protection (CBP) Agents.  While extremely unlikely to occur, if asked to surrender or unlock government furnished equipment (GFE), travelers should: Verify the agent’s credentials and make a note of their name Inform the agent that you are employed by Jefferson Science Associates and that the device is US Government property. Comply with all requests If the device is confiscated, obtain a receipt Notify Kris Burrows at 757-269-7548 as soon as feasible, reporting the country, border crossing or airport and any other relevant information If the equipment was removed from your possession, power it off. Quick overview for determining if a designated travel laptop is required for foreign travel. To Non-Sensitive Countries Allowed for travel to non-sensitive countries laboratory laptops used for non-sensitive work travel laptops from the IT Division Help Desk Not allowed for travel to non-sensitive countries laboratory laptops used for sensitive work To Sensitive Countries Allowed for travel to sensitive countries travel laptops from the IT Division Help Desk Not allowed for travel to sensitive countries laboratory laptops used for sensitive work laboratory laptops used for non-sensitive work ‹ Policy for JSA Furnished Phones up Use of Excessed Computing Equipment › » Printer-friendly version Login to post comments 17063 reads Privacy and Security Notice | Maintained by helpdesk@jlab.org | © 2010 Jefferson Lab Login(for protected content) SEARCH Search this site: WEB UTILITIES Password Change Group Management SquirrelMail (webmail) Vacation Email Mailing List Mail Forward and Procmail Machine/Device Registration SWIS Content Error Status Home Directory Permissions GENERAL INFORMATION CNI Staff List Policies & Procedures CNI System Status CNI Systems Monitor COMPUTING EVENTS « August 2018 » SunMonTueWedThuFriSat 1234 567891011 12131415161718 19202122232425 262728293031