Records Management Handbook
To view or download PDF version, click here.
Vital Records
Vital records are those which are essential to the continuous operation of the lab in the event of a disaster or emergency; those necessary to recreate the lab’s legal and financial position; and/or those necessary to preserve the rights and interests of the laboratory, its employees, users, and partners.
Examples of vital records include designs, drawings, reports, specifications, research data and laboratory notebooks, employee compensation and benefits and insurance records, and financial interest and legal proceeding records.
Once vital records have been identified, they must by protected. Protective measures include one or more of these methods:
- dispersal
- duplication
- remote storage
The Records Administrator can provide information to aid you in determining the best method for your department. Vital records data is included in an emergency management master list and are referenced in the Emergency Management Manual. Call the Records Administrator if you have questions or concerns or visit https://www.jlab.org/info_resources/records/vital.
Records Management at Jefferson Lab
Vital Records