NEW TRAVEL POLICY AND MANUAL UPDATE
Effective 01/09/2024 Section 3.7 Parking and Baggage Expenses has been updated.
Travelers to utilize long-term or economy parking at common carrier terminals.
Valet parking or short-term parking for personal convenience are non-reimbursable.
For reimbursement, travelers will be required to provide a copy of the actual parking receipt.
For questions, contact travels@jlab.org
NEW GUIDANCE FOR FOREIGN TRAVEL TO SENSITIVE COUNTRIES
Effective Nov. 17, 2023, new guidance has been implemented in order to receive approval for travel to sensitive countries.
- Prior to entering travel into FTMS approval for a trip to a sensitive country must be obtained from DOE. Please be aware these request need to be submitted at least 30 days in advance of the expected departure date.
- Complete the International Travel Request Form and submit to Travel Services with a copy of the conference agenda. Personal days for non-business activities as part of this travel is normally not appropriate and would require strong justification from laboratory and approval by SC Deputy Director and SC AD/OD.
- Travel Services will submit request to lab leadership for approval.
- Once approval/or denial is received, travel services will inform Travel Coordinator of request status.
- If approved you can submit a FTMS request as normal and Travel Services will proceed with obtaining country clearance and FTMS approvals.
- All travelers will receive counterintelligence briefing prior to departure and a debriefing following travel.
- Upon return to U.S. travelers will provide a trip report
For questions, contact travels@jlab.org.
NEW TRAVEL POLICY AND MANUAL
Effective 03/01/2021, JSA has issued a revision to the Travel Policy located in Section 402 of the JSA Admin Manual. In addition, a new Travel Manual has been developed outlining the steps required for obtaining Travel Authorization and submitting Expense Reimbursement requests at Jefferson Lab. Please take a moment to familiarize yourself with the changes above. A Summary of Travel Changes page has also been developed outlining the major changes implemented with the most recent updates.